Open State Governments & UT NPROCURE

GIDC Ahmedabad Tender for 2-Year ARC: Pumping Machinery & Electrical Maintenance

Posted

27 Oct 2025, 11:30 am

Deadline

03 Nov 2025, 11:30 am

EMD

₹1,98,405

Value

₹1,98,40,158

Location

AHMADABAD , GUJARAT

Progress

Issue27 Oct 2025, 11:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹4,248

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 6

WATERING FACILITY PANEL ELECTRICAL MACHINERY PUMPING MACHINEY PUMPING STATION

The Gujarat Industrial Development Corporation (GIDC) is inviting bids for a 2-year Annual Rate Contract (ARC) to operate, maintain, and repair pumping machinery, electrical panels, and allied equipment at Pumping Station No. 1 & 2 in Sanand-II Industrial Estate, Ahmedabad. This opportunity is ideal for experienced electrical and mechanical service providers seeking a government contract with a contract value of approximately INR 19.84 crore. The tender process includes multiple evaluation stages, with strict deadlines for bid submission and document compliance. Bidders must meet eligibility criteria, including experience, financial stability, and valid certifications. The project aims to ensure the reliable functioning of critical infrastructure supporting industrial activities. Download detailed tender documents from the NPROCURE portal, participate in free vendor training sessions, and submit your bid electronically before the deadline. This is a significant opportunity for contractors specializing in electrical and mechanical maintenance within the government sector in Gujarat.

Scope Of Work

The scope of work encompasses the following key activities:

  • Operation and Maintenance of existing pumping machinery and electrical panels at Pumping Station No. 1 & 2.
  • Repairing and troubleshooting of electrical, mechanical, and electronic equipment.
  • Routine inspections and preventive maintenance to ensure optimal performance.
  • Replacement of faulty components as per technical specifications.
  • Documentation and reporting of maintenance activities.

The process includes:

  1. Regular inspection of all equipment.
  2. Identification of faults and scheduling repairs.
  3. Execution of repair work using approved spare parts.
  4. Testing and commissioning of repaired systems.
  5. Record keeping for maintenance logs.
Equipment Type Maintenance Frequency Key Specifications
Pumping Machinery Bi-weekly Capacity: 1000 HP, Voltage: 415V
Electrical Panels Monthly Voltage Rating: 415V, Control Voltage: 24V
Electronic Equipment Quarterly Includes sensors, relays, controllers

All work must comply with applicable safety standards and technical guidelines specified in the tender documents.

Technical Specifications

The contractor must ensure all electrical and mechanical equipment meet the following technical parameters:

Parameter Specification
Pump Capacity 1000 HP
Voltage 415V AC
Control System PLC-based automation
Electrical Panel Rating 415V, 3-phase
Electronic Components Sensors, relays, controllers as per OEM standards

Sequential procedures include:

  • Conducting initial inspection.
  • Diagnosing faults with appropriate testing tools.
  • Repairing or replacing defective parts.
  • Performing system testing post-repair.
  • Ensuring compliance with safety and technical standards.

All repairs must adhere to the technical standards outlined in the tender documents and OEM guidelines.

Financial Requirements

The estimated total contract value is approximately INR 19,84,01,558. Payment will be made in accordance with the terms specified in the contract, based on milestones or monthly billing. The tender fee is INR 4,248, and the EMD amount is INR 1,98,405, payable through designated channels. The financial proposal must include a breakdown of costs for labor, spare parts, and other expenses, submitted electronically via the portal. Bidders should ensure their financial bids are valid for at least 120 days from the submission deadline. The payment schedule will follow the completion of specified maintenance activities, with invoices verified against work completion reports.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for electrical/mechanical maintenance.
  • ✓ Proven experience in operating and maintaining pumping stations or similar infrastructure.
  • ✓ Financial stability with annual turnover of at least INR 5 crore in the last three years.
  • ✓ Submission of scanned copies of Tender Fee and EMD as per the specified amounts.
  • ✓ Attach scan copies of documents as per Pre-Qualification (PQ) requirements.
Qualification Criteria Minimum Requirement
Annual Turnover INR 5 crore (last 3 years)
Experience Minimum 3 years in electrical/mechanical maintenance
Certification Valid electrical contractor/license certification
Financial Stability Proof of bank statements or financial reports

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

03-11-2025 17:05

2. Technical Stage

03-11-2025 17:10

3. Commercial Stage

07-11-2025 11:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

I Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned copy of Tender Fee

Required
2

Scanned copy of EMD

Required

Stage - Technical Stage

1

Attach scan copy of documents as per PQ

Required

Frequently Asked Questions

What is the main scope of this tender?

This tender involves a 2-year Annual Rate Contract for the operation, maintenance, and repair of pumping machinery, electrical panels, and allied electrical, mechanical, and electronic equipment at Pumping Station No. 1 & 2 in Sanand-II Industrial Estate, Ahmedabad. The work includes routine inspections, troubleshooting, repairs, and documentation to ensure continuous operation of critical infrastructure.

What are the eligibility criteria for bidders?

Bidders must have:

  • Valid registration and licenses for electrical/mechanical work.
  • Experience in operating and maintaining similar infrastructure for at least 3 years.
  • An annual turnover of at least INR 5 crore in the last three years.
  • Submission of scanned copies of Tender Fee and EMD.
  • Compliance with all technical and financial qualification requirements as specified in the tender documents.
How can I participate in the bidding process?

Participants should download the tender documents from the NPROCURE portal, pay the tender fee of INR 4,248, and submit the EMD of INR 1,98,405 electronically before the deadline. Bids must include technical and financial proposals uploaded through the portal. The process involves preliminary, technical, and commercial evaluations, with the final award based on the highest score considering experience, technical competence, and cost.

What are the key dates and deadlines for this tender?

Important deadlines include:

  • Bid Submission Opens: 27-10-2025 at 17:00 hrs
  • Bid Submission Closes: 03-11-2025 at 17:00 hrs
  • Technical Evaluation: 03-11-2025 at 17:10 hrs
  • Commercial Evaluation: 07-11-2025 at 11:00 hrs
  • Contract Award: Expected shortly after evaluations. All deadlines are strict, and late submissions will be rejected.
Who can I contact for support or queries?

For assistance, contact the Superintending Engineer at GIDC Ahmedabad:

  • Email: [email protected]
  • Address: GIDC Office, Gujarat Khadigram Udyog Bhavan, Old Vadaj - 380013
  • Support: (n)code solutions support team via email or phone as provided in the tender documents. Support sessions are available every Saturday for vendor training.