This comprehensive government tender offers an opportunity for experienced vendors to provide Bill Printing & Binding Services for Paschim Gujarat Vij Company Limited in Mahuva, Gujarat. The project emphasizes quality, timely delivery, and compliance with technical standards. Bidders must meet strict eligibility criteria, including experience, certifications, and financial stability. The tender process involves detailed technical and financial evaluations, with deadlines set for submission and evaluation scheduled for early November 2025. The project aims to improve billing efficiency for the Gujarat electricity distribution network, ensuring professional printing and secure binding of customer bills. This is an excellent opportunity for companies specializing in printing, binding, and document management services to collaborate with a leading government utility, fostering transparency and operational excellence.
Government Tender for Bill Printing & Binding Work in Mahuva Division - Gujarat
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹885
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of work includes the following key deliverables:
- Printing of bills as per specified formats and standards
- Binding of printed bills securely and professionally
- Ensuring timely delivery of printed and bound bills to the Mahuva Division
- Maintaining confidentiality and accuracy of billing data
The process involves:
- Receipt of billing data from the division
- Printing of bills using approved templates
- Quality checking and binding of printed bills
- Delivery to the designated division office within stipulated timelines
| Specifications | Details |
|---|---|
| Printing Format | As per tender document |
| Binding Type | Saddle stitch or as specified |
| Delivery Schedule | Weekly or as per project timeline |
All work must comply with the technical standards outlined in the tender documents, and bidders should ensure quality control at every stage.
Technical Specifications
The technical specifications for printing and binding include:
| Parameter | Requirement |
|---|---|
| Printing Quality | High-resolution, smudge-proof |
| Binding Type | Saddle stitch or equivalent |
| Paper Quality | As specified in tender documents |
| Delivery Timeline | Within 7 days of order |
The process involves:
- Receiving raw billing data
- Printing as per approved templates
- Quality inspection
- Binding and packaging
- Delivery to designated location
All technical work must adhere to the standards outlined in the tender documents to ensure durability and professionalism.
Financial Requirements
The total estimated budget for this project is ₹8,00,000. The payment will be made in installments based on milestones achieved, including:
| Payment Schedule | Percentage | Conditions |
|---|---|---|
| Initial Payment | 30% | On contract signing |
| Mid-Completion | 40% | After delivery of 50% of the work |
| Final Payment | 30% | Upon successful completion and acceptance |
Bidders must submit a detailed financial proposal with clear cost breakdowns, including printing, binding, and delivery charges. All payments are subject to verification and approval by the designated authorities.
AI-Powered Bidder Prediction
Companies most likely to bid
Unlock Bidder Insights
AI predictions on likely bidders
Eligibility Criteria
Bidders must meet the following eligibility requirements:
- ✓ Must have valid registration and licenses for printing and binding services
- ✓ Must submit self-attested copies of PAN, Aadhar, and GST certificates
- ✓ Proven experience in executing similar government projects with documented work orders
- ✓ Provide experience certificates and work completion proofs
- ✓ Submit notarized self-declaration on Rs.300/- stamp paper confirming no criminal cases against the bidder
- ✓ Proof of EMD amount of ₹8,000 paid online
- ✓ Complete all required technical documentation as specified
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | ₹10,00,000 |
| Past Projects | At least 2 similar projects in the last 3 years |
Failure to meet these criteria may result in disqualification from the bidding process.
Bidding Process
Process Timeline
07-11-2025 11:00
07-11-2025 15:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Bill Printing and Binding
User Defined Template-Secured
Required Documents
Stage - Technical Evaluation
Self-Attested copy with date, stamp and all necessary Annexures, details of tender document with Technical Bid.
RequiredSelf-attested copy of PAN card and Aadhar card of bidder.
RequiredSelf-attested copy of GST certificate.
RequiredWork Order copies of latest work Orders for the similar works executed
RequiredAadhar Card (In case of Bidding is done on Individual name)
RequiredExperience Certificate
RequiredNotarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case against PGVCL
RequiredProof of EMD and Tender Fee Paid Online
RequiredOther Doc
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the primary objective of this government tender?
This tender aims to select a qualified vendor for Bill Printing & Binding Work in the Mahuva Division of Paschim Gujarat Vij Company Limited, Gujarat. The goal is to ensure accurate, timely, and professional printing and binding of electricity bills, enhancing service delivery and operational efficiency for the government utility.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses and registrations for printing and binding services, experience in similar government projects, and submit all required documents such as PAN, Aadhar, GST certificates, work orders, and experience certificates. They must also meet financial criteria like minimum turnover of ₹10 lakh and provide proof of EMD payment.
What are the key dates and deadlines for this tender?
The tender publication date is 15/10/2025. The bid submission deadline is 06/11/2025 at 18:00. The technical evaluation is scheduled for 07/11/2025 at 11:00, followed by price bid opening at 15:00 on the same day. Bidders must submit all documents before these deadlines to participate.
What are the technical specifications required for the printing work?
The printing must be of high resolution with smudge-proof quality, using specified paper quality. Binding should be saddle stitch or equivalent, ensuring durability. The process involves receiving billing data, printing, quality inspection, binding, and timely delivery as per tender standards.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (50%), past experience (20%), and cost competitiveness (30%). A minimum of 70% in technical evaluation is required to qualify for price bid opening. The final award is based on highest combined score to ensure transparency and fairness.
Similar Tenders
E - Tender for Labour Work for Capital & Maint. of HT,LT Line and TC under Bagdana SDn (Scheme: CAD/SSVY/SI, Project No. 472873, Feeder: KHADSALIYA AG)
BHAVNAGAR, GUJARAT
Download FREE!
Access all tender documents at no cost
Documents 1
Draft of BILL PRINTING BINDING WORK.pdf
TENDER_DOCUMENT
Draft of BILL PRINTING BINDING WORK.pdf
TENDER_DOCUMENT
