Open Power and Energy NPROCURE

Government Tender for Erection & Maintenance of HT-LT Transformer Works in Kutch Gujarat

Posted

10 Oct 2025, 06:30 am

Deadline

17 Oct 2025, 12:30 pm

EMD

₹20,000

Value

₹19,99,844

Location

KACHCHH , GUJARAT

Progress

Issue10 Oct 2025, 06:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

MISCELLANEOUS PEB HVDS

This government tender offers a lucrative opportunity for electrical contractors and civil engineering firms to participate in the erection and maintenance of HT and LT transformers in Kutch, Gujarat. Managed by Paschim Gujarat Vij Company Limited, the project aims to enhance power distribution infrastructure across schemes under Gadhsisa SO PR No: 830271. The tender emphasizes transparency, compliance, and quality, with a total estimated value of INR 19,99,844. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and prior experience. The procurement process is conducted via e-Procurement, with key deadlines on October 10-17, 2025. This project is ideal for experienced electrical contractors, power infrastructure specialists, and civil engineering firms seeking government contracts in Gujarat. Submit your bid online, adhere to the technical and financial requirements, and seize this opportunity to contribute to regional power development.

Scope Of Work

The scope of work for this tender includes:

  • Erection of HT and LT transformers at designated sites in Kutch.
  • Routine maintenance and servicing of installed transformers.
  • Installation of associated electrical equipment as per technical specifications.
  • Testing and commissioning of all electrical components.
  • Ensuring compliance with safety standards and government regulations.

The key deliverables are:

Deliverable Description
Transformer Erection Installation of HT and LT transformers at specified locations
Maintenance Regular inspection, servicing, and repairs
Testing & Commissioning Functional testing, safety checks, and certification
Documentation Submission of completion reports and compliance certificates

The process involves:

  1. Site assessment and preparation.
  2. Delivery of equipment and materials.
  3. Erection and installation.
  4. Testing and commissioning.
  5. Final handover and documentation.

All work must adhere to technical standards outlined in the tender documents, available for download from the provided links.

Technical Specifications

The technical specifications include:

Parameter Requirement
Transformer Capacity As specified in the tender documents
Voltage Rating HT: 11kV, LT: 400V
Insulation Level As per IS standards
Testing Standards IEC/IS standards for electrical equipment
Materials Approved quality materials with certification

Sequential procedures:

  1. Site inspection and preparation.
  2. Delivery of approved transformers and components.
  3. Erection following technical drawings.
  4. Conducting electrical testing.
  5. Final certification and handover.

All technical activities must comply with safety and quality standards outlined in the tender documents, available for download.

Financial Requirements

The estimated project cost is INR 19,99,844. The bid security or EMD is INR 20,000, payable via RTGS/NEFT. The financial bid should include detailed cost breakdowns:

Cost Component Amount (INR)
Material To be quoted
Labour To be quoted
Transportation To be quoted
Miscellaneous To be quoted

Payment terms are linked to project milestones:

  • 10% advance on contract signing.
  • 40% after erection completion.
  • 30% after successful testing.
  • 20% on final handover.

All payments are subject to submission of invoices and compliance certificates. Bidders must ensure financial transparency and adherence to the approved budget.

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Eligibility Criteria

  • ✓ Must have valid GST registration in the bidder's name.
  • ✓ Must provide a solvency certificate issued by a scheduled bank, covering at least 20% of the tender value.
  • ✓ Must hold a valid electrical contractor license.
  • ✓ Must submit PAN card, P.F./E.S.I. certificates, and latest income tax returns.
  • ✓ Must have prior experience with similar electrical erection and maintenance projects, supported by work completion certificates.
  • ✓ Must be registered with PGVCL as a vendor.
  • ✓ Must submit valid insurance policies for labor and materials.
  • ✓ Must provide a valid store address affidavit.
Qualification Requirements Details
Financial Solvency certificate of minimum 20% of tender cost
Experience Successful completion of similar projects within last 3 years
Licenses Electrical license, vendor registration, insurance policies
Documents PAN, GST, income tax returns, work certificates

All documents must be attested, current, and submitted online as per instructions.

Bidding Process

Process Timeline

1. Preliminary Stage

18-10-2025 11:00

2. Commercial Stage

18-10-2025 12:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attested copy of GST Registration Certificate in the name of bidder

Required
2

Attested copy of Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20 Percent of Tender cost.

Required
3

Attested copy of PAN card in the name of bidder.

Required
4

Attested copy of Valid Electrical License of the Contractor in the name of bidder.

Required
5

Attested copy of P.F./E.S.I. Certificate obtained by the bidder

Required
6

Attested Copy of successful work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the similar works executed.

Required
7

Attested copy of Valid Vendor Registration Certificate issued by PGVCL.

Required
8

Attested copy of Valid Labour Insurance Policy in the name of bidder under W.C. Act.

Required
9

Attested copy of Valid Material Insurance Policy in the name of bidder.

Required
10

Attested copy of Latest income tax return.

Required
11

Attested affidavit copy of Stores Address where materials issued by PGVCL will be stored.

Required
12

Attested copy of Adhar Card

Required
13

Certificate A on Firms letter head

Required
14

Payment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).

Required
15

The scan copy of the tender duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid

Required
16

The scan copy of the Schedule B duly signed and stamped with companys seal must be submitted ONLINE along with the bid

Required
17

The scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid

Required
18

Attested copy of Memorandum of Association or partnership deed. (If applicable)

19

Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is October 17, 2025, at 6:00 PM. Bidders must ensure their bids are uploaded and finalized before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Participants must submit attested copies of: GST registration, solvency certificate, PAN card, electrical license, P.F./E.S.I. certificates, work completion certificates, vendor registration, insurance policies, income tax returns, store address affidavit, Aadhar card, and payment proofs. All documents should be current, attested, and uploaded online.

How are the bids evaluated?

Bids are evaluated based on technical competence (40%), financial proposal (30%), past project performance (20%), and compliance with eligibility criteria (10%). A minimum technical score of 70% is required for qualification.

Can I attend a pre-bid meeting?

Yes, bidders are encouraged to attend the pre-bid meeting scheduled before the bid submission deadline. Details will be communicated via the tender portal. This session helps clarify project scope, technical requirements, and submission procedures.

What is the estimated project value?

The estimated project cost is approximately INR 19,99,844, with a bid EMD of INR 20,000. The project involves erection and maintenance of HT-LT transformers in Kutch, Gujarat, over a period of 12 months.