Open Miscellaneous NPROCURE

Government Tender for Integrated Facility Management Services at Circuit House Ambaji, Banaskantha

Bid Publish Date

25-Nov-2025, 11:00 pm

Bid End Date

19-Dec-2025, 6:00 pm

Value

₹0

Location

BANAS KANTHA , GUJARAT

Progress

Issue25-Nov-2025, 11:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹18,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT REAL ESTATE SERVICE

This government tender offers an opportunity for experienced facility management agencies to provide integrated services at the Circuit House in Ambaji, Gujarat. The project involves comprehensive cleaning, security, maintenance, and operational support to ensure the facility functions smoothly and meets government standards. Bidders must meet strict eligibility criteria, including technical credentials, legal compliance, and financial stability. The tender process is conducted electronically via the NProcure portal, with clear deadlines and evaluation criteria focused on quality, experience, and cost-effectiveness. The project aims to enhance public infrastructure and service delivery, supporting government efforts to maintain high standards of public facility management. Interested companies should review detailed tender documents, prepare their bids accordingly, and participate in the transparent procurement process to secure this valuable contract.

Scope Of Work

The selected agency will be responsible for providing comprehensive facility management services at the Circuit House, Ambaji. Key deliverables include:

  • Cleaning and sanitation of all premises, including guest rooms, common areas, and service zones.
  • Security services to ensure safety of guests and staff.
  • Maintenance of electrical and plumbing systems to ensure uninterrupted operations.
  • Waste management and disposal as per government standards.
  • Provision of manpower including housekeeping, security personnel, and technical staff.
  • Supply of necessary materials and equipment for maintenance and cleaning.

The process involves:

  1. Initial assessment of the premises.
  2. Preparation of a detailed service plan.
  3. Implementation of facility management activities.
  4. Regular monitoring and reporting.
  5. Adherence to safety and environmental regulations.
Service Area Specific Tasks
Cleaning Daily sanitation, waste disposal
Security 24/7 security personnel
Maintenance Electrical, plumbing, HVAC
Supplies Cleaning agents, tools

The agency must ensure timely service delivery and compliance with all safety standards as specified in the tender documents.

Technical Specifications

The technical specifications for the facility management services include:

Parameter Specification
Cleaning Equipment Modern, eco-friendly cleaning tools
Security Personnel Trained, uniformed guards with communication devices
Maintenance Tools Standard electrical and plumbing repair kits
Service Standards Compliance with government safety and hygiene norms

The process involves:

  • Conducting a comprehensive assessment of the premises.
  • Preparing a detailed technical proposal.
  • Ensuring availability of skilled manpower.
  • Implementing standard operating procedures for all services.
  • Regularly reviewing and updating service protocols based on feedback.

All technical activities must adhere to the specifications outlined in the tender documents for quality assurance.

Financial Requirements

The tender involves a nominal estimated cost, with the focus on service quality and compliance rather than high financial bids. The tender fee is fixed at Rs. 18,000. The financial proposal should include detailed cost components such as manpower wages, materials, equipment, and overheads.

Cost Component Estimated Cost (INR)
Manpower wages To be detailed by bidder
Materials & Supplies To be detailed
Equipment To be detailed
Miscellaneous Contingency, overheads

Payment terms are aligned with project milestones and submission of satisfactory service reports. Bidders must submit a comprehensive financial bid as per the prescribed format, ensuring transparency and competitiveness.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and licenses under relevant Indian laws.
  • ✓ Submit Tender Fee and E.M.D / EMD Exemption Certificate.
  • ✓ Provide Technical Credentials including past experience in facility management.
  • ✓ Submit Credit Line Certificate as per bid requirements.
  • ✓ Furnish an Undertaking on stamp paper regarding non-blacklisting and eligibility.
  • ✓ Provide proof of office address (Landline, Electricity Bill, GSTIN).
  • ✓ Submit supporting work orders or completion certificates.
  • ✓ Include PAN, GSTIN, IT Returns (last 5 years), Labour, EPF, ESI registrations, and valid PSARA license.
  • ✓ Attach Certificates of Incorporation/Registration issued by relevant authorities.
Qualification Parameter Requirement
Registration & Licenses Valid and current
Financial Stability Demonstrated via credit line certificate
Experience Prior facility management projects
Legal Documents PAN, GSTIN, IT returns, Labour & ESI certificates
Certification PSARA license and registration certificates

All documents must be submitted as per the detailed tender guidelines to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

20-12-2025 10:10

2. Price Bid

20-12-2025 18:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Price Bid - AMBAJI Circuit House

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender Fee

Required
2

E.M.D / EMD Exemption Certificate

Required
3

Technical Sentation.

Required
4

Credit Line Certificate as per Bid.

Required
5

Undertaking as per Annexure B 1 on stamp paper of appropriate value in shape of affidavit from the Notary regarding his eligibility and non-blacklisting needs to be furnished

Required
6

Valid address proof of the office (Copy of the Land Line Telephone Bill / Electricity Bill/GSTIN of the Office Premise)

Required
7

Copies of supporting work order / work completion certificate issued by respective authorities as applicable along with duly filled information sheet.

Required
8

Copies of PAN, GSTIN, IT Returns for the last 5 financial years, Labour Registration, EPF Registration Certificate, ESI Registration Certificate and Valid License under PSARA (Private Security Agencies Regulation Act.2005) or_________________ to be submitted along with the technical proposal.

Required
9

Copy of Certificates of Incorporation / Registration issued by the competent Client

Required
10

Attached Necessary Documents as per Tender Documents

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a qualified agency to provide comprehensive facility management services at the Circuit House in Ambaji, Banaskantha. The scope includes cleaning, security, maintenance, and operational support to ensure the facility remains in optimal condition, supporting government functions and public service delivery.

Who can participate in this tender?

Eligible bidders include registered facility management companies, security agencies, maintenance service providers, and contractors with relevant experience. All bidders must meet the specified eligibility criteria, including valid licenses, financial stability, and technical credentials, as detailed in the tender documents.

What are the key dates and deadlines for submission?

The bid submission opens on 25-11-2025 and closes on 19-12-2025 at 6:00 PM. The evaluation process begins immediately after submission, with preliminary and price bid evaluations scheduled for 20-12-2025. Successful bidders will be notified accordingly. Ensure all documents are submitted before the deadline to participate.

What documents are required for bid submission?

Bidders must submit Tender Fee, EMD or exemption certificate, Technical credentials, supporting work orders, financial documents (PAN, GSTIN, IT returns), and legal registrations. All documents should be complete, valid, and as per the checklist provided in the tender guidelines.

How can I get assistance with the bidding process?

Support is available through the (n)Procure support team, reachable at +91-79-40007517, 40007514, 40007515 or via email at [email protected]. Additionally, free vendor training sessions are organized every Saturday at (n)code solutions office in Ahmedabad to guide bidders through the digital submission process and tender procedures.