This government tender offers a significant opportunity for experienced contractors to provide Mandap stage and event facilities at Bhakta Kavi Narsinh Mehta University, Junagadh. The project involves setting up high-quality stages, decoration, and auxiliary facilities for various university functions over a 12-month period. With an estimated value of INR 70,00,000, this tender is open to qualified service providers with proven expertise in infrastructure development, event setup, and safety compliance. The process includes technical evaluation followed by financial bidding, with strict adherence to deadlines and documentation requirements. Bidders must possess valid licenses, demonstrate financial stability, and submit detailed proposals via the e-procurement portal before the deadline of 12-11-2025. This opportunity is ideal for companies specializing in stage construction, event infrastructure, and related services seeking to collaborate with government educational institutions in Gujarat, ensuring quality and timely delivery for academic and cultural events.
Government Tender for Mandap Stage & Facilities at Bhakta Kavi Narsinh Mehta University
Progress
Tender Type
Open
Sector
Education & Training
Tender Fee
₹5,000
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
The selected contractor will be responsible for the following:
- Providing Mandap stage and decoration as per the specifications outlined in the tender documents.
- Setting up auxiliary facilities including lighting, sound, and seating arrangements.
- Ensuring safety and compliance with all relevant standards.
The process includes:
- Site assessment and planning.
- Design approval from the university authorities.
- Construction and setup of Mandap and facilities.
- Testing and commissioning of all installed systems.
- Handover post-completion with necessary documentation.
| Specification | Details |
|---|---|
| Duration | 12 months |
| Cost Estimate | INR 70,00,000 |
| Completion Time | 12 months |
| Payment Terms | As per contract, linked to milestones |
The contractor must adhere to all technical and safety standards, providing quality materials and workmanship.
Technical Specifications
The technical specifications include:
- Stage Dimensions: Minimum 20m x 15m x 1.5m height.
- Materials: High-quality, durable materials suitable for outdoor and indoor use.
- Lighting & Sound: Adequate lighting arrangements and sound systems as per standards.
- Safety: Compliance with safety norms including fire safety and crowd management.
Technical procedures:
- Conduct site survey.
- Prepare detailed design drawings.
- Obtain approval from university authorities.
- Procure materials conforming to specifications.
- Execute construction and installation.
- Perform testing and quality checks.
- Final inspection and handover.
| Technical Parameter | Specification |
|---|---|
| Material | Weather-resistant, fire-retardant |
| Load Capacity | Minimum 500 kg/m² |
| Electrical | Certified wiring and fittings |
| Safety Norms | Compliance with IS standards |
Financial Requirements
The estimated project cost is INR 70,00,000, with a bid security (EMD) of INR 210,000. The financial proposal must include a detailed breakdown of costs, including materials, labor, and overheads. Payment will be made in installments linked to project milestones, with the final payment upon successful completion and acceptance. Bidders should provide a comprehensive financial bid in the prescribed format, ensuring transparency and competitiveness. The tender includes a fee of INR 5000 for bid submission, payable through the designated portal. All financial documents must be valid and up-to-date, demonstrating the bidder's capacity to execute the project within the specified budget.
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Eligibility Criteria
- ✓ Must have prior experience in similar event infrastructure projects.
- ✓ Must submit all required documents as specified in the pre-qualification bid.
- ✓ Financial stability must be demonstrated with relevant financial documents.
- ✓ The bidder should possess valid licenses and certifications for construction and event setup.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in related projects |
| Financial Turnover | Minimum INR 50 lakhs annually |
| Certification | Valid GST, Labour, and Safety certifications |
| Document Submission | As specified in the tender documents |
Bidding Process
Process Timeline
18-11-2025 14:00
18-11-2025 15:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
PRICE
Price Bid Part 1
User Defined Template-Secured
Price Bid Part 2
User Defined Template-Secured
Price Bid Part 3
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Mentioned in Pre Qualification bid document of tender
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for submitting bids for this tender?
The final date to submit bids is 12th November 2025 at 18:00. Bidders must ensure all documents are uploaded before this deadline to be considered.
What documents are required for technical qualification?
Bidders must submit all documents specified in the pre-qualification bid, including proof of experience, financial stability, licenses, and certifications. Refer to the tender document for a complete list.
How can I participate in the online bidding process?
Bidders need to register on the nProcure portal, obtain a valid Digital Certificate, and attend the free vendor training sessions held every Saturday. All bids must be uploaded electronically via the portal.
What is the estimated project cost and bid security amount?
The estimated project cost is INR 70,00,000, with a bid security (EMD) of INR 210,000. The bid security must be submitted along with the technical bid.
Who is the contact person for further inquiries?
For further assistance, contact the Registrar of Bhakta Kavi Narsinh Mehta University, Junagadh at 02852681400 or via email at [email protected]. Support is available for clarifications and training.
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Documents 2
Mandap and decoration tender final.pdf
TENDER_DOCUMENT
Price Bid- SCHEDULE B Mandap Tender.pdf
TENDER_DOCUMENT
Mandap and decoration tender final.pdf
TENDER_DOCUMENT
Price Bid- SCHEDULE B Mandap Tender.pdf
TENDER_DOCUMENT
