This government tender offers an excellent opportunity for service providers to supply outsourced miscellaneous services to the Roads & Building Department in Vadodara, Gujarat. Managed by the State Road Project Division, the project aims to improve operational efficiency across multiple government offices under the World Bank-funded initiative. The tender involves a comprehensive process including technical and financial evaluations, with a total estimated cost of INR 39,22,900 and a completion period of 12 months. Bidders must meet strict eligibility criteria, submit detailed documentation, and adhere to the specified technical standards. The procurement is conducted through an open, e-procurement process, ensuring transparency and fairness. Interested companies specializing in government outsourcing, facility management, and related sectors are encouraged to participate. This tender provides a strategic avenue for organizations seeking to collaborate with government agencies on high-value projects, leveraging their expertise in delivering quality outsourced services in a regulated environment.
Government Tender for Outsourced Services in Roads & Building Department Vadodara
Progress
Tender Type
Open
Sector
Multi-Sectoral
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
4
Scope Of Work
The selected vendor will be responsible for providing outsourced services in various government offices under the jurisdiction of the Project Implementation Unit (World Bank) Roads & Building Department Gandhinagar. The scope includes, but is not limited to:
- Providing miscellaneous support services as detailed in the tender documents.
- Ensuring timely delivery of services as per the specifications.
- Maintaining quality standards and adhering to safety protocols.
- Coordinating with government officials for smooth operations.
The process involves:
- Submission of technical and financial bids via the online portal.
- Preliminary evaluation based on submitted documents.
- Commercial evaluation including rate analysis.
- Final selection and contract signing.
The vendor must comply with all technical specifications, safety standards, and government regulations as outlined in the tender documents. The scope also includes providing necessary certificates and proof of compliance during the bidding process.
| Key Deliverables | Specifications |
|---|---|
| Service Quality | Adherence to defined standards |
| Timely Reporting | Weekly and monthly reports |
| Documentation | Proper record keeping |
The detailed scope, including specific activities and responsibilities, is available in the tender documents linked in the official portal.
Technical Specifications
The technical specifications mandate that service providers must ensure:
- Compliance with all safety and quality standards as per government regulations.
- Use of certified equipment and personnel with relevant qualifications.
- Implementation of standard operating procedures for service delivery.
- Periodic audits and inspections to maintain service quality.
| Parameter | Requirement |
|---|---|
| Service Standards | ISO 9001 or equivalent |
| Certification | Valid certificates for safety and quality |
| Equipment | Certified and maintained |
| Personnel | Trained and certified staff |
The process involves:
- Preparation of a technical proposal demonstrating compliance.
- Submission of certificates and documents as proof.
- On-site inspections if required.
All technical details are elaborated in the tender documents available for download.
Financial Requirements
The estimated project cost is INR 39,22,900. The financial bid should include a detailed breakdown of costs, including service charges, taxes, and other applicable fees. The bid submission must be accompanied by an EMD of INR 40,000, payable via demand draft or bank guarantee.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Service Charges | As quoted |
| Taxes | As applicable |
| Total Estimated Cost | INR 39,22,900 |
Payment terms specify that 10% of the contract value will be paid as advance, with the remaining amount payable in installments based on service milestones and submission of performance reports. All payments are subject to satisfactory service delivery and compliance with contractual terms.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses to provide outsourced services in Gujarat.
- ✓ Proven experience in government sector outsourcing projects.
- ✓ Financial stability with a minimum annual turnover of INR 10 lakh in the last three years.
- ✓ Submission of all required documents as specified in the tender.
- ✓ EMD of INR 40,000 must be submitted along with the bid.
| Qualification Requirement | Details |
|---|---|
| Experience in Govt Projects | Minimum 2 years |
| Financial Turnover | INR 10 lakh (last 3 years) |
| Certification | Valid certificates for service provision |
| EMD | INR 40,000 (Demand Draft or Bank Guarantee) |
Note: Bidders must provide all documents for preliminary verification, including proof of experience, financial statements, and registration certificates.
Bidding Process
Process Timeline
19-08-2025 12:25
19-08-2025 12:30
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for submitting bids for this tender?
The bid submission deadline is 18th August 2025 at 6:00 PM. Bidders must upload all required documents before this time through the official portal to be considered.
What documents are required to participate in this tender?
Bidders need to submit proof of registration, experience certificates, financial statements, EMD of INR 40,000, and other documents specified in the tender. All documents must be uploaded in the prescribed format on the portal.
How can I attend the pre-bid meeting?
The pre-bid meeting details are provided in the tender notice. Interested bidders should register their participation via the official portal and attend at the scheduled date and time to clarify doubts and understand tender requirements.
What are the technical standards required for service providers?
Service providers must comply with ISO 9001 standards or equivalent, use certified equipment, and ensure personnel are trained and certified. Details are specified in the technical specifications section of the tender documents.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (60%) and financial proposal (40%). Minimum qualifying marks are 70% for technical evaluation, and the lowest financial bid will be considered for final selection.
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Access all tender documents at no cost
Documents 6
1_ NIT 07 final- new.pdf
TENDER_DOCUMENT
2_ Eligibility Criteria 01.pdf
TENDER_DOCUMENT
5. Schedule-B.pdf
TENDER_DOCUMENT
SBD for Outsource.pdf
TENDER_DOCUMENT
Tender Sharato.pdf
TENDER_DOCUMENT
4_ Govt GR 06.pdf
TENDER_DOCUMENT
1_ NIT 07 final- new.pdf
TENDER_DOCUMENT
2_ Eligibility Criteria 01.pdf
TENDER_DOCUMENT
5. Schedule-B.pdf
TENDER_DOCUMENT
SBD for Outsource.pdf
TENDER_DOCUMENT
Tender Sharato.pdf
TENDER_DOCUMENT
4_ Govt GR 06.pdf
TENDER_DOCUMENT
