Open State Governments & UT NPROCURE

Government Tender for Rate Contract of SITC of Split Air Conditioners & Refrigerators in Ahmedabad Hospitals and Colleges

Bid Publish Date

25-Nov-2025, 1:30 pm

Bid End Date

16-Dec-2025, 6:00 pm

Value

₹4,40,723

Location

AHMADABAD , GUJARAT

Progress

Issue25-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

AIR CONDITIONER MISCELLANEOUS

This government tender offers a significant opportunity for HVAC suppliers and contractors to secure a contract with Ahmedabad Municipal Corporation for the supply and installation of Split Air Conditioners and Refrigerators across various hospital and college buildings. The project aims to upgrade climate control and refrigeration infrastructure, ensuring better health and educational environments. The tender process is open, transparent, and includes detailed technical and financial evaluation criteria. Bidders must meet eligibility requirements, submit all necessary documentation, and adhere to strict deadlines. The project value is approximately INR 4,40,722.51, with payments structured to ensure timely completion. Participating vendors will benefit from a well-defined procurement process, technical specifications, and support services, making this an ideal opportunity for experienced HVAC companies seeking government contracts in Gujarat.

Scope Of Work

The scope of work encompasses the following key activities:

  • Supply of Split Air Conditioners and Refrigerators as per technical specifications.
  • Installation and commissioning of HVAC units in designated hospital and college buildings.
  • Testing and quality assurance to ensure compliance with safety and performance standards.
  • Providing maintenance support during the defect liability period.

The process involves:

  1. Receiving and evaluating bids.
  2. Contract award to the successful bidder.
  3. Delivery of equipment to specified locations.
  4. Installation and testing as per approved drawings.
  5. Handing over operational units to the client.

Specifications comparison table:

Equipment Type Capacity Power Consumption Features
Split AC 1.5 Ton 1500W Inverter, Remote Control
Refrigerator 200 L 100W Energy Efficient, Lockable Door

All equipment must meet BIS standards and be compatible with existing infrastructure. Bidders should provide detailed technical datasheets and installation methodology in their proposals.

Technical Specifications

The HVAC units must adhere to the following technical parameters:

Parameter Specification
Capacity 1.5 Ton for split AC, 200L for refrigerators
Power Supply 230V, 50Hz, single-phase
Energy Efficiency Minimum 3-star BEE rating
Refrigerant R-410A or equivalent
Material Corrosion-resistant body and components

Sequential procedures include:

  • Reviewing technical specifications.
  • Preparing compliance documentation.
  • Ensuring installation aligns with technical drawings.
  • Conducting performance testing and certification.

Financial Requirements

The estimated project cost is approximately INR 4,40,722.51. The financial proposal must include a detailed breakdown:

Item Cost (INR)
Equipment 3,50,000
Installation 70,000
Testing & Commissioning 20,000
Miscellaneous 10,722.51

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after successful installation.
  • Remaining 20% after final acceptance.

Bidders should submit financial bids in the prescribed format, valid for 120 days from bid submission date.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for HVAC equipment supply and installation.
  • ✓ Proven experience in executing similar government projects within the last 3 years.
  • ✓ Submit valid GST registration and PAN card copies.
  • ✓ Provide EMD (Earnest Money Deposit) of INR 4407.23 (1% of estimated cost).
  • ✓ Submit technical capability documents and past project references.
Qualification Criteria Minimum Requirement
Annual Turnover INR 10,00,000
Experience in HVAC projects At least 2 completed projects
Technical Certifications Valid HVAC installation licenses

Note: Bidders must meet all eligibility conditions to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

17-12-2025 16:05

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required
3

Other Supporting Documents as per tender documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the Supply, Installation, Testing, and Commissioning (SITC) of Split Air Conditioners and Refrigerators across various hospital and college buildings managed by Ahmedabad Municipal Corporation. The project aims to enhance HVAC infrastructure, ensuring efficient climate control and refrigeration facilities in public institutions. Bidders are expected to provide equipment that meets technical standards, ensure proper installation, and offer post-installation support. The scope includes detailed technical specifications, delivery timelines, and quality assurance processes, making it suitable for experienced HVAC contractors and suppliers interested in government projects.

Who is eligible to bid on this tender?

Eligible bidders must have valid HVAC equipment supply and installation licenses, proven experience in similar government projects within the last 3 years, and valid GST registration and PAN card. They must also submit an Earnest Money Deposit (EMD) of INR 4407.23, along with technical capability documents and project references. The minimum financial turnover required is INR 10,00,000 annually, and bidders should possess technical certifications for HVAC installation. All eligibility criteria ensure only qualified vendors participate, maintaining project quality and compliance.

What are the key technical specifications for the equipment?

The HVAC units must meet the following technical parameters:

Parameter Specification
Capacity 1.5 Ton for split AC, 200L for refrigerators
Power Supply 230V, 50Hz, single-phase
Energy Efficiency Minimum 3-star BEE rating
Refrigerant R-410A or equivalent
Material Corrosion-resistant body and components

Bidders must ensure their equipment complies with BIS standards and provides detailed datasheets. The installation should follow technical drawings, and units must pass performance testing before handover. Sequential installation procedures include site preparation, equipment delivery, setup, testing, and final acceptance, ensuring seamless project execution.

What is the financial structure and payment schedule?

The estimated project cost is INR 4,40,722.51, with payments structured as follows:

  • 30% advance payment upon contract signing.
  • 50% after successful installation and testing.
  • Remaining 20% after final acceptance and handover.

All bids must include a detailed cost breakdown in the prescribed format. The financial proposal should be valid for 120 days from the bid submission date. Bidders are advised to consider all costs, including equipment, installation, testing, and miscellaneous expenses, to ensure competitive and compliant bids.

How does the bidding and evaluation process work?

The bidding process involves these steps:

  1. Download tender documents from the official portal.
  2. Submit technical and financial bids electronically before the deadline.
  3. Attend pre-bid meetings if scheduled.
  4. The evaluation committee reviews bids based on technical compliance, experience, and cost.
  5. Bids are opened publicly on the scheduled date.
  6. The highest-ranked bidder meeting all criteria will be awarded the contract.

Evaluation criteria include technical compliance (50%), past experience (20%), and cost competitiveness (30%). Minimum qualifying marks are 70%. Bidders must submit all required documents, including EMD, technical datasheets, and certifications, to qualify for the award process.

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