Open State Governments & UT NPROCURE

Government Tender for Supply & Installation of 40 KW Grid-Connected Solar PV System at VAPI Depot Workshop

Posted

13 Oct 2025, 04:30 am

Deadline

03 Nov 2025, 12:30 pm

EMD

₹24,750

Value

₹24,75,005

Location

AHMADABAD , GUJARAT

Progress

Issue13 Oct 2025, 04:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

6  Months

Currency Type

Single

Categories 1

MISCELLANEOUS

This government tender offers a unique opportunity for qualified electrical and civil contractors to participate in the supply, installation, and commissioning of a 40 KW grid-connected solar photovoltaic system at VAPI Depot Workshop, Gujarat. The project aligns with Gujarat's renewable energy goals and involves comprehensive technical work, including system setup, testing, and a 5-year maintenance contract. Bidders must meet strict eligibility criteria, including experience in government solar projects, valid certifications, and financial stability. The tender process is conducted online via the nProcure portal, ensuring transparency and efficiency. With a project duration of 6 months and a bid deadline of 3rd November 2025, this opportunity is ideal for firms specializing in solar energy solutions, electrical works, and government infrastructure development. Participating companies will contribute to sustainable energy initiatives while adhering to government procurement norms and safety standards.

Scope Of Work

• Supply of high-quality 40 KW grid-connected solar photovoltaic (PV) system components as per technical specifications.
• Installation of solar PV panels, inverters, mounting structures, and electrical connections at the VAPI Depot Workshop.
• Testing and commissioning of the entire solar power system to ensure compliance with technical standards.
• Providing detailed documentation, including system layout, operation manuals, and safety protocols.
• Conducting training for GSRTC staff on system operation and maintenance.
• Providing comprehensive 5-year CMC covering preventive and corrective maintenance.

The process includes:

  1. Delivery of solar system components to the site.
  2. Installation and electrical connections.
  3. System testing and commissioning.
  4. Training and handover.
  5. Post-installation maintenance for 5 years.
Specification Details
System Capacity 40 KW
System Type Grid-connected photovoltaic
Certification IEC/ISO standards
Warranty Minimum 5 years
Maintenance 5-year comprehensive contract

All work must adhere to local safety standards, environmental regulations, and Gujarat state policies for renewable energy projects.

Technical Specifications

Parameter Specification
Solar Panel Type Polycrystalline or Monocrystalline
Panel Efficiency Minimum 17%
Inverter Type String inverter with IEC certification
Mounting Structure Corrosion-resistant, suitable for outdoor installation
System Voltage 415 V AC
Certification IEC/ISO standards
Warranty Period Minimum 5 years

The installation process involves site assessment, procurement, assembly, electrical wiring, and system testing. Sequential steps include:

  1. Site preparation.
  2. Mounting structure installation.
  3. Panel and inverter setup.
  4. Electrical connections.
  5. System testing and commissioning.
  6. Training and handover.

All components should meet the specified technical parameters and safety standards.

Financial Requirements

The estimated project cost is approximately ₹24,75,000. The financial breakdown includes equipment costs, installation charges, and 5-year CMC. Bidders must submit a detailed financial proposal with a clear cost breakup, including taxes and contingencies. Payment terms are linked to project milestones, with an initial advance upon contract signing, progress payments during installation, and final payment after successful commissioning. The bid must specify the rate per KW and total project cost, valid for 120 days from bid submission. The financial proposal should align with the tender's scope and technical specifications to ensure compliance and competitiveness.

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Eligibility Criteria

✓ Must have valid electrical contractor registration issued by R&B and Energy & Petrochemical Department.
✓ Must provide scan copies of tender fee and EMD of ₹24,750.
✓ Proven experience in executing solar PV projects of similar capacity in government sector within last three financial years.
✓ Demonstrated financial stability with turnover of at least ₹24,75,005.00 over the last three years.
✓ Must possess valid GST registration, PAN, EPF registration, and ESIC registration.
✓ Submission of detailed technical staff profiles and copies of 3-A Form for past government projects.
✓ Bank solvency certificate confirming financial capacity.

Qualification Requirement
Tender Fee ₹1,062
EMD ₹24,750
Experience Solar projects ≥ 40 KW in government sector
Financial Turnover ≥ ₹24,75,005.00 in last 3 years
Certifications Electrical contractor registration, GST, PAN, EPF, ESIC
Technical Staff Adequate qualified personnel
Additional Documents As specified in tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

07-11-2025 18:30

2. Technical Stage

07-11-2025 18:35

3. Commercial Stage

07-11-2025 19:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

ELECTRICAL WORK (FORM 3-A)

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required

Stage - Technical Stage

1

General Information about the bidder (As per Tender)

Required
2

A Copy of Electrical Contractor Registration born by R&B (Mandatory Doc.) (As per Tender)

Required
3

A Copy of Electrical Contractor License born by Energy and Petrochemical Department (Mandatory Doc.) (As per Tender)

Required
4

A copy of GST Number, Permanent Account Number(PAN), (Mandatory Doc.) (As per Tender)

Required
5

A copy of EPF registration number and latest challan, ESIC Registration (As per Tender)

Required
6

Details of similar work Experience in Government Sector done in last three financial years along with copies of 3-A Form as per the Offer Evaluation Criteria and as per Annexure–1 (3-A Form Mandatory Doc.) (As per Tender)

Required
7

Details of Technical staff available as per Annexure–2 of the Tender document (As per Tender)

Required
8

For Turn over of company for last 3 years 2022-23, 2023-24 and 2024-25 practicing CA/ CS certificate attached., Last 3-Year Income Tax Return (As per Tender)

Required
9

Bank Solvency

Required
10

Document-1 (As Additional Document)

11

Document-2 (As Additional Document)

12

Document-3 (As Additional Document)

13

Document-4 (As Additional Document)

Frequently Asked Questions

What is the scope of this government solar tender?

This tender involves supply, installation, and commissioning of a 40 KW grid-connected solar PV system at VAPI Depot Workshop, including testing, documentation, and a 5-year CMC. The project promotes renewable energy use within Gujarat's government infrastructure, with detailed technical and safety standards outlined in the tender documents.

Who is eligible to bid for this solar project tender?

Eligible bidders must have:

  • Valid electrical contractor registration from R&B and Energy departments.
  • Experience in similar solar projects in government sectors within last 3 years.
  • Financial stability with a turnover of at least ₹24,75,005.
  • Necessary certifications including GST, PAN, EPF, and ESIC.
  • Submission of technical staff details and past project documentation.
  • EMD of ₹24,750 and tender fee of ₹1,062 are mandatory.
    All documents must meet the criteria specified in the tender guidelines.
What are the key technical specifications for the solar PV system?

The system must include:

  • Polycrystalline or Monocrystalline panels with minimum 17% efficiency.
  • String inverters certified to IEC standards.
  • Corrosion-resistant mounting structures suitable for outdoor installation.
  • System voltage of 415 V AC.
  • Warranty of at least 5 years.
    All components should comply with IEC/ISO standards, and installation must follow safety and environmental regulations.
What is the bidding process and deadline for submission?

Bidders must download the tender documents free of charge, then submit technical and financial bids electronically via the nProcure portal before 6:00 PM on 3rd November 2025. The evaluation stages include preliminary, technical, and commercial assessments, with bids opening scheduled for 7th November 2025. Timely and complete submission is crucial for qualification.

How will the evaluation of bids be conducted?

Evaluation will be based on:

  • Technical competence and experience (40%)
  • Financial proposal (30%)
  • Past project performance (20%)
  • Adherence to technical specifications (10%)
    Minimum qualifying scores are required in all categories. The highest-scoring bids meeting criteria will be shortlisted for award, emphasizing technical expertise, financial competitiveness, and compliance.

Similar Tenders

Supply & Installation, Commissioning with 5-year CMC of Grid connected 75 KW Solar photovoltaic systems at JUNAGADH DIVISION WORKSHOP @ JUNAGADH Division

AHMEDABAD, GUJARAT

EMD: ₹46,410
Est: ₹46.4 L
View Details

Supply & Installation, Commissioning with 5-year CMC of Grid connected 25 KW Solar photovoltaic systems at VERAVAL BUS STATION @ JUNAGADH Division

AHMEDABAD, GUJARAT

EMD: ₹15,470
Est: ₹15.5 L
View Details

Supply & Installation, Commissioning with 5-year CMC of Grid connected 30 KW Solar photovoltaic systems at KESHOD BUS STATION @ JUNAGADH Division

AHMEDABAD, GUJARAT

EMD: ₹18,565
Est: ₹18.6 L
View Details

Supply & Installation, Commissioning with 5-year CMC of Grid connected 16 KW Solar photovoltaic systems at MANGROL BUS STATION @ JUNAGADH Division

AHMEDABAD, GUJARAT

EMD: ₹9,900
Est: ₹9.9 L
View Details

Supply & Installation, Commissioning with 5-year CMC of Grid connected 10 KW Solar photovoltaic systems at SARDHAR CONTROL POINT @ RAJKOT Division

AHMEDABAD, GUJARAT

EMD: ₹6,190
Est: ₹6.2 L
View Details