Open Cooperatives NPROCURE

Government Tender for Supply & Installation of 200 TR Cooling Towers at Dudhsagar Dairy, Mehsana

Posted

30 Oct 2025, 10:00 am

Deadline

11 Nov 2025, 05:00 pm

EMD

₹7,792

Value

₹7,00,000

Location

MAHESANA , GUJARAT

Progress

Issue30 Oct 2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

Cooperatives

Tender Fee

₹1,792

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

This government tender offers a unique opportunity for qualified vendors to supply, install, test, and commission two 200 TR induced draft counter-flow cooling towers at Dudhsagar Dairy, Mehsana. The project aims to enhance cooling capacity for dairy operations, ensuring efficient milk processing and quality control. Open to experienced firms with proven expertise in cooling tower projects, the tender emphasizes transparency, technical compliance, and timely delivery within a 30-day period. Bidders must submit comprehensive documentation, including technical experience, certifications, and financial details, to participate in this competitive procurement process. The project budget is approximately ₹7,00,000, with a structured evaluation process to ensure the selection of capable vendors. This opportunity is ideal for mechanical equipment suppliers seeking government contracts in the dairy and industrial sectors, with a focus on quality, safety, and environmental standards.

Scope Of Work

The scope of work for this tender includes:

  • Supply of two 200 TR induced draft counter-flow cooling towers
  • Installation at Dudhsagar Dairy, Mehsana
  • Testing and commissioning of the cooling towers
  • Ensuring compliance with technical specifications and safety standards

The key deliverables are:

  • Complete supply of cooling towers
  • Proper installation and setup
  • Functional testing and quality assurance
  • Handing over operational cooling towers within 30 days

Sequential process:

  1. Tender issuance and bidder registration
  2. Submission of technical and financial bids
  3. Technical evaluation and shortlisting
  4. Price bid opening
  5. Contract award and project execution
Technical Parameters Specifications
Capacity 200 TR each
Type Induced draft, counter-flow
Material Corrosion-resistant, durable
Power Supply As per site requirement
Safety Standards Compliant with IS and IEC
  • Bidders must submit manufacturer authorization certificates if applicable.
  • All installation activities must adhere to safety and environmental regulations.
  • The selected vendor will be responsible for post-installation support and warranty services.

Technical Specifications

The cooling towers must meet the following technical parameters:

Parameter Requirement
Capacity 200 TR per unit
Type Induced draft, counter-flow
Material Corrosion-resistant, suitable for dairy environment
Power Supply 415V, 3-phase, 50Hz
Noise Level Within permissible limits
Compliance IS 13173:2012 and IEC standards

Procurement process:

  • Issue of tender documents
  • Submission of bids
  • Technical evaluation
  • Price opening
  • Contract signing

Bidders should ensure all technical documentation and certificates are submitted as per the specified formats and timelines.

Financial Requirements

The estimated project cost is ₹7,00,000 with a bid security (EMD) of ₹7,792. The financial bid must include detailed cost breakdown:

Cost Component Amount (₹)
Equipment 4,50,000
Installation 1,50,000
Testing & Commissioning 50,000
Miscellaneous 50,000
Total 7,00,000

Payment terms:

  • 30% advance upon contract signing
  • 40% after installation completion
  • 30% post successful testing and commissioning

All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

✓ Must have valid PAN and GSTN registration.
✓ Vendor registration acknowledgment on the online portal https://dudhsagar.nprocure.com.
✓ Submit a copy of Cancelled Cheque.
✓ Provide valid Firms Registration certificate.
✓ Tender Fee Receipt and EMD Receipt must be submitted.

Financial & Qualification Criteria Details
Minimum Annual Turnover ₹10,00,000
Experience Minimum 3 similar projects completed in last 5 years
Technical Capability Proven experience in cooling tower supply and installation
Certification Manufacturer authorization certificate, if applicable

✓ Bidders must not be blacklisted by Mehsana Union, GCMMF, or NDDB.
✓ Submit a tentative work execution/delivery schedule.
✓ All documents must be valid and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

12-11-2025 10:00

2. Technical Stage

12-11-2025 10:10

3. Commercial Stage

12-11-2025 10:20

Required Forms

Preliminary

DSD Bidder Basic Information Tender Fee and EMD Form

User Defined Template-Standard

Required

Technical

Work Experience Details-DSD 200TR Cooling Tower

User Defined Template-Standard

Required

Commercial

DSD 200TR Cooling Tower Re-tender Price bid

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

PAN

Required
2

GSTN

Required
3

Vendor Registration acknowledgement (only in case of new bidders) in Online Portal https://dudhsagar.nprocure.com

4

Copy of Cancelled Cheque

Required
5

Copy of Firms Registration

Required
6

Tender Fee Receipt

Required
7

EMD Receipt

Required

Stage - Technical Stage

1

Work Experience (old PO copy)

Required
2

Copy of Purchase Orders with Work Completion Certificate

Required
3

PF certificate if applicable otherwise provide declaration

4

ESI certificate if applicable otherwise provide declaration

Required
5

Site Visit Certificate

Required
6

Self-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB

Required
7

Tentative Work execution schedule / delivery schedule

Required
8

Manufacturer Authorization Certificate (as applicable in Eligibility criteria 2.3)

Required

Frequently Asked Questions

What is the scope of this government tender?

This tender involves the supply, installation, testing, and commissioning of two 200 TR induced draft counter-flow cooling towers at Dudhsagar Dairy, Mehsana. The project aims to improve cooling efficiency for dairy processing operations, with all activities to be completed within 30 days of contract award. Bidders must meet technical, safety, and environmental standards, and submit all required documentation during various evaluation stages.

Who is eligible to participate in this tender?

Eligible bidders must have valid PAN and GSTN registrations, be registered on the online portal https://dudhsagar.nprocure.com, and possess relevant experience in cooling tower projects. They must submit a valid Firms Registration, Tender Fee Receipt, and EMD receipt. Additionally, bidders should not be blacklisted by Mehsana Union, GCMMF, or NDDB, and must provide manufacturer authorization certificates if applicable.

What are the key technical specifications required?

The cooling towers must have a capacity of 200 TR each, be of induced draft, counter-flow type, and constructed from corrosion-resistant materials. They should operate on 415V, 3-phase power, and comply with IS 13173:2012 and IEC standards. Noise levels must be within permissible limits, ensuring minimal disturbance to the dairy environment. The technical parameters are detailed in the tender documents.

What is the financial bid submission process?

Financial bids must be submitted online through the designated portal before the deadline. The total estimated project cost is ₹7,00,000, with detailed breakdowns for equipment, installation, testing, and miscellaneous expenses. Payment terms include 30% advance, 40% after installation, and 30% post-commissioning, subject to submission of valid invoices and certificates. Price bids should be secured and submitted as per instructions.

What are the important deadlines I should be aware of?

Key dates include the bid submission start on 30-10-2025 at 10:00 AM, bid submission end on 11-11-2025 at 5:00 PM, technical evaluation on 12-11-2025 at 10:10 AM, and price bid opening on 12-11-2025 at 10:20 AM. All submissions must be completed before the respective deadlines to ensure eligibility. Late submissions will be rejected, so timely compliance is crucial.