Open State Governments & UT NPROCURE

Government Tender for Third Party Inspection & Quality Assurance of Construction Projects in Surat

Bid Publish Date

24-Nov-2025, 5:00 pm

Bid End Date

04-Dec-2025, 6:00 pm

Value

₹9,88,618

Location

SURAT , GUJARAT

Progress

Issue24-Nov-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 18

BPO NUTRACEUTICAL BENZBROMARONE MULTIVITAMIN QUALITY ASSURANCE AUDIT SITE SUPERVISION SUPPLY OF CARDIGAN GROCERY VEGETABLES AND FRUITS CONSULTANCY TOYS CONSTRUCTION SUPERVISION QUALITY MANAGEMENT CONSTRUCTION NON VEGETARIAN PRODUCT SPVS KOPARAPAK SONPAPDI

This government tender offers an exclusive opportunity for experienced consultancy firms to provide third-party inspection and quality assurance services for major construction projects in Surat, Gujarat. The scope includes inspections for a school building, hostels, kitchen & dining hall, and residency quarters, ensuring compliance with quality standards, safety protocols, and contractual obligations. With an estimated value of approximately INR 9.86 lakh and a project duration of 24 months, bidders must meet strict eligibility criteria and submit comprehensive technical and financial proposals via the NPROCURE e-Procurement platform. The tender process involves detailed evaluations, with deadlines set for bid submission, opening, and award. This opportunity is ideal for firms specializing in construction quality assurance, third-party inspection, and project management within the government sector, aiming to uphold the highest standards of infrastructure development in Gujarat.

Scope Of Work

The selected firm will be responsible for providing comprehensive third-party inspection and quality assurance services for the construction of the following projects:

  • Adarsh Nivashi School Building
  • Boys and Girls Hostel Building
  • Kitchen & Dining Hall
  • Residency Quarters for office staff

The scope includes:

  • Regular site inspections to monitor construction quality and safety standards
  • Verification of materials, workmanship, and adherence to approved drawings and specifications
  • Preparation of inspection reports and quality assurance documentation
  • Coordination with contractors and government officials
  • Ensuring compliance with all relevant codes and regulations

The process involves:

  1. Reviewing project documents and specifications
  2. Conducting site inspections at scheduled intervals
  3. Reporting non-conformities and recommending corrective actions
  4. Final inspection and certification of project completion
Inspection Parameters Standards/Specifications
Material Quality BIS Standards, Project Specs
Workmanship Approved Construction Norms
Safety Compliance OSHA, Local Regulations
Documentation Inspection Reports, Certificates

The firm must ensure timely submission of all reports and maintain transparent communication with the client throughout the project duration.

Technical Specifications

The inspection services should adhere to the following technical parameters:

Parameter Requirement
Inspection Frequency As per project milestones and schedule
Certification Standards BIS, OSHA, Local Building Codes
Inspection Tools Standardized testing and inspection equipment
Reporting Format Digital reports with photographic evidence
Key Personnel Certified inspectors with relevant experience

The process involves:

  • Conducting initial site assessment
  • Performing scheduled inspections
  • Documenting findings
  • Providing certification upon project completion
  • Ensuring compliance with safety and quality standards

Financial Requirements

The total estimated budget for the consultancy services is INR 9,86,618. The financial proposal should include a detailed breakdown of costs, including manpower, materials, and miscellaneous expenses. Payment terms are linked to project milestones and approved inspection reports. The bidder must submit a secured financial proposal using the FORM FIN-1 and percentage rate forms. The financial bid should be valid for 120 days from the submission deadline. The contract will be awarded based on combined technical and financial evaluation, with an emphasis on cost-effectiveness and compliance with tender specifications.

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Eligibility Criteria

✓ Must have valid tender fee DD and EMD FDR or exemption certificate with bank third-party confirmation in the name of the Executive Engineer, Surat (R&B) Division No.2, Surat.
✓ Must possess a valid Bank Solvency Certificate for the calendar year 2025.
✓ Should have relevant experience in third-party inspection and quality assurance for construction projects.
✓ Must submit all required technical documents including:

Document Description
Tender Fee DD Valid proof of tender fee payment
EMD FDR or Exemption Valid FDR or exemption certificate with bank confirmation
Bank Solvency Certificate Valid for 2025
Technical Proposal Submission Form Completed and signed
Firm’s References Recent references demonstrating relevant experience
Summary Sheet for Form 3B Completed and accurate
Comments & Suggestions On terms of reference and data
Team Composition & Tasks Clear assignment of roles
CV Format Updated CVs of key personnel
Time Schedule Detailed schedule for professional staff
Activity Schedule Work plan and timelines

✓ The bidder must be a registered consultancy firm with proven expertise in construction quality assurance and third-party inspections.

Bidding Process

Process Timeline

1. Technical Bid

05-12-2025 11:00

2. Financial Bid

05-12-2025 12:00

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

FORM FIN-1 FINANCIAL PROPOSAL SUBMISSION FORM

User Defined Template-Secured

Required

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Scan copy of Valid Tender Fee DD.

Required
2

Attached Scan copy of Valid FDR or Exemption certificate for EMD. (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.)

Required
3

Attached Scan copy of Valid Bank Solvency Certificate for Calendar year 2025.

Required
4

Attached Scan copy of Valid Other Documents.

Required
5

Attached Scan copy of Valid 3A TECHNICAL PROPOSAL SUBMISSION FORM.

Required
6

Attached Scan copy of Valid 3 B. FIRM’S REFERENCES.

Required
7

Attached Scan copy of Valid Summary Sheet for form - 3B.

Required
8

Attached Scan copy of Valid 3C.COMMENTS AND SUGGESTIONS OF CONSULTANTS ON THE TERMS OF REFERENCE AND ON DATA, SERVICES, AND FACILITIES TO BE PROVIDED BY THE CLIENT.

Required
9

Attached Scan copy of Valid 3E. TEAM COMPOSITION AND TASK ASSIGNMENTS.

Required
10

Attached Scan copy of Valid 3F. FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED KEY PROFESSIONAL STAFF.

Required
11

Attached Scan copy of Valid 3G. TIME SCHEDULE FOR PROFESSIONAL PERSONNEL.

Required
12

Attached Scan copy of Valid 3H. ACTIVITY (WORK) SCHEDULE

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified consultancy firms to provide third-party inspection and quality assurance services for the construction of a school, hostels, kitchen, and residency quarters in Surat, Gujarat. The objective is to ensure compliance with quality standards, safety regulations, and contractual specifications throughout the project duration.

Who can bid for this tender?

Eligible bidders must be registered consultancy firms with proven experience in construction quality assurance, third-party inspection, and project management. They must meet all specified eligibility criteria, including submission of valid documents such as tender fee DD, FDR for EMD, bank solvency certificates, and relevant project references.

What are the key dates and deadlines for this tender?

The bid submission start date is 24-11-2025 at 17:00, and the last date is 04-12-2025 at 18:00. Technical evaluation will occur on 05-12-2025 at 11:00, followed by financial evaluation at 12:00 on the same day. The contract award is expected by 11-12-2025. All deadlines are strict, and submissions must be made electronically via the NPROCURE portal.

What documents are required to participate?

Participants must submit technical documents including:

  • Valid tender fee DD
  • EMD FDR or exemption certificate with bank confirmation
  • Bank solvency certificate for 2025
  • Technical proposal submission form
  • Firm’s references, CVs, team composition, activity schedule, and other specified forms.

Financial proposals should be submitted separately using secured templates, with detailed cost breakdowns and valid for 120 days from submission date.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (60%), past project performance (20%), and cost-effectiveness (20%). Bidders must meet a minimum technical score of 70%. The process involves transparent scoring, review of submitted documents, and comparison of financial proposals to ensure value for money and compliance with all tender specifications.