This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers an exciting opportunity for experienced service providers to secure a two-year contract for bi-annual cleaning and upkeep at the 400kV Hadala Substation in Rajkot. The project focuses on maintaining hygiene, safety, and operational efficiency within the substation premises, supporting Gujarat's power infrastructure. The tender process is fully online, requiring bidders to meet specific eligibility criteria, submit comprehensive documentation, and adhere to strict deadlines. With an estimated value of approximately ₹5.5 lakh, this contract is ideal for companies specializing in housekeeping, facility maintenance, and electrical infrastructure support. Participation involves detailed technical and financial proposals, evaluated based on experience, compliance, and cost-effectiveness. The successful bidder will contribute significantly to the reliable power transmission network in Gujarat, ensuring safety and cleanliness standards are upheld. Don't miss this chance to collaborate with a leading government utility and enhance your company's visibility in the power sector.
Gujarat GETCO Tender for Bi-Annual Colony & Godown Cleaning at 400kV Hadala Substation
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
7
Scope Of Work
The scope of work includes:
- Bi-annual cleaning and upkeep of the colony and godown store at the 400kV Hadala Substation.
- Ensuring the cleanliness of all designated areas, including administrative and operational zones.
- Maintenance of the premises to meet safety and hygiene standards.
The process involves:
- Initial site assessment and planning.
- Procurement of cleaning materials and equipment.
- Execution of cleaning activities as per schedule.
- Supervision and quality control during the contract period.
- Reporting and documentation of work completion.
| Key Deliverables | Specifications |
|---|---|
| Cleaning Frequency | Bi-annual (twice a year) |
| Areas Covered | Colony, godown store |
| Work Duration | 24 months |
| Contract Type | Fixed-term service contract |
Bidder must ensure compliance with all safety regulations and quality standards specified in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning materials | Eco-friendly, approved by relevant authorities |
| Equipment | Modern, efficient cleaning machinery |
| Safety standards | Compliant with IS standards and safety protocols |
Process steps:
- Conduct site inspection.
- Prepare a detailed cleaning plan.
- Procure necessary materials and equipment.
- Execute cleaning as per schedule.
- Supervise and ensure quality standards.
- Submit progress reports.
All technical activities must adhere to Gujarat state safety and environmental regulations.
Financial Requirements
The total estimated budget for the contract is ₹5,49,876.46. Payment will be made in installments based on work milestones:
| Payment Schedule | Amount | Conditions |
|---|---|---|
| Initial Payment | 30% | Upon contract signing |
| Mid-term Payment | 40% | After 12 months of satisfactory work |
| Final Payment | 30% | Upon completion and acceptance |
Bidders must submit a detailed financial proposal along with the bid, including breakdowns of costs for labor, materials, and overheads. All payments are subject to verification of work quality and compliance with contractual terms.
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Eligibility Criteria
✓ Must have a valid firm registration certificate of the required class with GETCO.
✓ Proven experience in executing similar cleaning and maintenance contracts, supported by experience certificates.
✓ Active GST registration and PAN card validity.
✓ Latest bank solvency certificate covering at least 20% of the tender value.
✓ Details of partners/directors and partnership deed if applicable.
✓ Valid PF registration.
✓ Submission of tender fee and EMD payment slips with UTR transaction numbers.
✓ Submission of Schedule 1 to 8 duly filled and signed.
| Financial & Qualification Requirements | Details |
|---|---|
| Minimum experience | 3+ years in similar work |
| Minimum annual turnover | ₹10 lakh |
| Solvency certificate | ₹1,10,000 (20% of ₹5,49,876.46) |
| Validity of documents | Must be current and valid at the time of submission |
Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
06-12-2025 16:05
06-12-2025 16:30
Required Forms
Preliminary
Tender fee and EMD form Gondal
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of firm registration certificate of required class with GETCO
RequiredScan copy of experience (PO & 3 A)-1
RequiredScan copy of experience (PO & 3 A)-2
Scan copy of experience (PO & 3 A)-3
Scan copy of Schedule 1 to 8 after proper filled and duly signed
RequiredScan Copy of active GST Registration
RequiredScan copy of PAN card.
RequiredScan copy Latest Bank solvency certificate of 20 percentage of the tender value.
RequiredScan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable
Scan Copy of power of attorney as the case may be.
Scan Copy of PF registration.
RequiredScan copy of Tender fee payment slip with UTR Transaction number
RequiredScan copy of EMD payment slip with UTR Transaction number
RequiredOther Documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender seeks qualified service providers to perform bi-annual cleaning and maintenance at the 400kV Hadala Substation, ensuring the facility remains clean, safe, and operational for a duration of two years.
How can I participate in this government tender?
Interested bidders must download the tender documents online, ensure they meet all eligibility criteria, and submit their bids electronically via the nProcure portal before the deadline of 6th December 2025. Attending the vendor training sessions is highly recommended for smooth participation.
What are the key eligibility requirements?
Bidders must possess:
- Valid firm registration with GETCO
- Experience in similar cleaning contracts
- Active GST registration and PAN
- Bank solvency certificate of at least 20% of the tender value
- Necessary statutory registrations like PF
- Submission of tender fee and EMD payment slips
All documents must be current and verifiable.
What is the evaluation criteria for selecting the successful bidder?
Selection will be based on:
- Technical competence (50%)
- Financial proposal (30%)
- Eligibility compliance (20%)
Bidders must score at least 70% in technical evaluation to qualify for the financial assessment.
What are the important dates I should keep in mind?
Key deadlines include:
- Bid submission start: 15-11-2025
- Bid submission end: 06-12-2025
- Bid opening: 06-12-2025 at 4:05 PM
- Contract award notification: Expected by 10-12-2025
Ensure timely submission to avoid disqualification.
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Documents 1
T 151-2025 Upkeeping at Colony at 400kV Hadala.pdf
TENDER_DOCUMENT
T 151-2025 Upkeeping at Colony at 400kV Hadala.pdf
TENDER_DOCUMENT
