Open State Governments & UT NPROCURE

Gujarat Government Tender for Civil, Interior, Electrical & HVAC Works at Land Records Office

Bid Publish Date

12-Nov-2025, 5:45 pm

Bid End Date

02-Dec-2025, 6:00 pm

Value

₹3,34,26,672

Location

GANDHINAGAR , GUJARAT

Progress

Issue12-Nov-2025, 5:45 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

5  Months

Currency Type

Single

Categories 4

HVAC ELECTRICAL INTERIOR MISCELLANEOUS

This Gujarat government tender offers a unique opportunity for qualified contractors to execute civil, interior, electrical, and HVAC works at the Land Records Office in Gandhinagar. The project aims to modernize government infrastructure, ensuring compliance with safety and quality standards. With an estimated value of over 33 million INR and a project duration of 5 months, bidders must participate through the online NProcure portal. The tender process includes multiple evaluation stages, emphasizing transparency, technical competence, and financial stability. Eligible firms with prior experience in similar government projects are encouraged to bid. Download detailed documents, review technical specifications, and prepare your bid to contribute to Gujarat’s public sector development. This tender is ideal for experienced civil, electrical, HVAC, and interior contractors seeking to work on high-profile government projects in Gujarat.

Scope Of Work

The scope of work encompasses the following key activities:

  • Complete civil construction, including wall, flooring, ceiling, and partition works as per approved plans.
  • Interior civil works such as furniture installation, false ceilings, and wall paneling.
  • Electrical installations including wiring, lighting, power outlets, and backup systems.
  • HVAC system installation, including air conditioning units, ducting, and ventilation.
  • Civil and electrical works must comply with all relevant safety and quality standards.

The process involves:

  1. Receiving and reviewing the detailed tender documents.
  2. Preparing and submitting technical and financial bids.
  3. Site inspection and clarification meetings.
  4. Contract award and mobilization.
  5. Execution of civil, interior, electrical, and HVAC works as per approved drawings and specifications.
Specification Details
Civil Work Cost Included in total project cost
Electrical System As per IS standards, 415V supply
HVAC Capacity Suitable for office size, energy-efficient
Timeline 5 months from work order

Bidder must ensure all work is completed within the stipulated timeline, adhering to quality standards and safety regulations.

Technical Specifications

The technical specifications include:

Parameter Specification
Civil Work Conformance to IS 456:2000 standards
Electrical Wiring, panels, and fixtures compliant with IS 732:2019
HVAC Energy-efficient units with a minimum SEER of 16
Materials Approved quality materials as per tender documents

Sequential procedures:

  1. Review detailed technical drawings.
  2. Prepare material and equipment list.
  3. Submit technical bid with compliance certificates.
  4. Site inspection and clarification.
  5. Final approval and commencement of work.

Financial Requirements

The estimated project cost is approximately 33,42,66,71 INR. The financial proposal should include a detailed breakdown of costs, including civil, electrical, interior, and HVAC components. Payment will be made in installments linked to project milestones, with the final payment upon successful completion and inspection.

Cost Component Estimated Cost (INR)
Civil Works 12 million
Electrical & Lighting 8 million
HVAC Systems 9 million
Interior Fit-outs 4.4 million
Contingency & Miscellaneous 0.9 million

Payment Schedule:

  • 10% advance at contract signing.
  • 40% after completion of civil works.
  • 30% post electrical and HVAC installation.
  • 20% after final inspection and handover.

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Eligibility Criteria

  • ✓ Must be a registered contractor with relevant licenses for civil, electrical, or HVAC works.
  • ✓ Must have completed similar projects worth at least 15 million INR in the last 5 years.
  • ✓ Should possess valid GST registration and PAN card.
  • ✓ Must submit the required bid security deposit (EMD) of specified amount.
  • ✓ Must provide proof of financial stability, including turnover statements for the past 3 years.
Qualification Criteria Minimum Requirement
Annual Turnover 10 million INR
Experience 3 similar projects completed
Valid Licenses Civil, Electrical, HVAC
EMD As specified in tender document

Bidders failing to meet these criteria will be disqualified from the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

03-12-2025 13:30

2. Technical Stage

03-12-2025 13:35

3. Commercial Stage

03-12-2025 13:40

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

TECHNICAL BID

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach scan copy of Tender Fee

Required
2

Attach scan copy of Tender EMD

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

ATTACH SCAN COPY OF NECESSARY DOCUMENTS

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 02-12-2025 at 18:00 hours. Bidders must ensure their proposals are uploaded before this deadline to be considered.

What documents are required to participate in the tender?

Bidders need to submit the Tender Fee and EMD scan copies during the preliminary stage. For the technical stage, they must attach necessary technical documents as specified in the tender guidelines.

How can I participate in the online bidding process?

Participants must procure a valid Digital Certificate compliant with the IT Act-2000, which is essential for signing electronic bids. A free vendor training session is organized weekly at (n)Code Solutions, Ahmedabad, to assist bidders with the process.

What are the eligibility criteria for bidders?

Eligible bidders should have completed at least 3 similar projects worth a minimum of 15 million INR in the last 5 years, possess valid licenses, GST registration, and an adequate financial turnover. Details are outlined in the eligibility section of the tender document.

Where can I download the tender documents?

Tender documents are available for free download from the official NProcure portal. Links to the documents are provided in the tender notice, and bidders must review all specifications before submitting their bids.

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