This government tender offers a unique opportunity for experienced electrical and AV maintenance contractors to secure a one-year contract at the prestigious Gujarat High Court campus in Ahmedabad. The project involves comprehensive maintenance, operation, and support for Digital Conference and Video Projection Systems within VVIP government premises. Bidders must demonstrate proven experience in similar high-security environments, comply with strict eligibility criteria, and provide OEM support declarations. The tender emphasizes transparency, technical excellence, and timely delivery, with an estimated project value of Rs. 6,02,639.24. The process involves online bid submission, detailed evaluation, and award based on merit. This is an excellent opportunity for reputed firms specializing in AV systems, electrical maintenance, and government infrastructure support to participate in a high-profile government project in Gujarat.
Gujarat High Court Electrical Maintenance Tender for Digital Conference & Video Systems
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
The scope of work includes:
- Maintenance and operation of digital conference systems and video projection equipment at Gujarat High Court campus.
- Regular servicing, troubleshooting, and repairs of AV equipment to ensure uninterrupted functionality.
- System calibration and updates as per OEM specifications.
- On-site support and emergency response within stipulated response times.
- Documentation and reporting of maintenance activities.
The process involves:
- Initial assessment and system inspection.
- Routine maintenance schedules as per OEM guidelines.
- Immediate response to system failures.
- Periodic system upgrades and calibration.
- Final reporting and handover at the end of the contract period.
Key deliverables include:
- Fully operational AV systems with minimal downtime.
- Maintenance logs and service reports.
- OEM service support declarations.
| Equipment Type | Maintenance Requirements |
|---|---|
| Digital Conference System | Regular calibration, software updates |
| Video Projection System | Lamp replacement, alignment, cleaning |
| Audio Equipment | Troubleshooting, repairs |
All work must comply with the specifications detailed in the tender documents and adhere to safety and security standards mandated by the Gujarat High Court.
Technical Specifications
| Parameter | Specification |
|---|---|
| System Compatibility | Must support latest AV standards |
| Power Supply | 230V AC, 50Hz |
| Operating Temperature | 0°C to 45°C |
| Network Connectivity | Ethernet, Wi-Fi |
| Certification | ISO 9001, OEM certifications |
Sequential procedures include:
- Initial inspection and assessment.
- Routine preventive maintenance.
- Troubleshooting and repairs.
- System upgrades and calibration.
- Final reporting and documentation.
All technical work must meet OEM specifications and safety standards, with quality assurance checks at each stage.
Financial Requirements
The estimated contract value is Rs. 6,02,639.24. The financial proposal must include detailed breakdowns of maintenance costs, spare parts, and service charges. Payments will be made quarterly based on satisfactory completion of milestones. The bid must specify the percentage rate for annual maintenance charges, with the option for renewal based on performance. The bid security of Rs. 7,000 must be submitted along with the bid, refundable upon contract completion. The tender includes a detailed price bid template, which bidders must fill and submit via the secure online portal. All financial transactions should adhere to government procurement guidelines, ensuring transparency and accountability.
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Eligibility Criteria
✓ Must have valid registration with appropriate authorities.
✓ Tender fee of Rs. 900 must be paid and proof attached.
✓ Bid Security / EMD of Rs. 7,000 must be submitted with the bid.
✓ Must provide PAN Card copy, GST registration, and bank solvency certificate of at least 20% of tender value.
✓ Demonstrated experience in similar AV system maintenance projects in government or VVIP settings within the last five financial years.
✓ Submit Form 3A certificate showing at least 40% of the tender amount as relevant experience.
✓ Provide OEM service support declaration on official letterhead for all BOQ items.
| Qualification Parameter | Requirement |
|---|---|
| Registration | Valid and active |
| Tender Fee | Rs. 900 |
| EMD | Rs. 7,000 |
| Experience | Minimum 5 years in AV maintenance |
| Financial Stability | Bank solvency of at least 20% of tender value |
| Certifications | Valid GST, PAN, OEM support letters |
Bidding Process
Process Timeline
06-11-2025 16:05
06-11-2025 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Price Bid for Annual Operation & Comprehensive Maintenance Charges for further next four years
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Kindly attach Scan copy of Tender fee Rs. 900.00
RequiredBid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of Registration of Approved Contractors Rs.7000.00
RequiredKindly attach Scan copy of PAN Card etc
RequiredKindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2025
RequiredKindly attach scan copy of G.S.T number
RequiredWork Experience if necessary,:- Similar work experience in last five financial year – similar work means of Comprehensive Maintenance and operation work for Audio-video Equipements in VVIP Sites like.High Court campus,Judicial academy,vidhansabha,swarnim sankul.Agency has to submit Form 3A certificate of Not Less Than 40 Percentage of Tender Amount (I.e.Rs.2,42,000.00) for experience of similar work of Comprehensive Maintenance and operation of Audio & Video System
RequiredAgency has to submit declaration for service support from OEMs on their letterpad for all BOQ’s Item.
RequiredFrequently Asked Questions
What is the scope of this tender?
This tender involves annual maintenance and operation of Digital Conference Systems and Video Projection Systems at Gujarat High Court, Sola, Ahmedabad. The contractor will handle system upkeep, troubleshooting, repairs, and system upgrades to ensure seamless audiovisual operations in VVIP sites, complying with OEM standards and safety regulations.
Who is eligible to bid for this tender?
Eligible bidders must have valid registration, experience in AV system maintenance, and financial stability demonstrated by bank solvency of at least 20% of the tender value. They must submit OEM service support declarations, GST, PAN, and experience certificates for similar projects in government or VVIP environments within the last five years.
What are the key dates and deadlines for bidding?
Bids open on 18-10-2025 at 16:00 and close on 06-11-2025 at 16:00. The technical bid will be opened at 16:05, followed by the financial bid at 16:10 on the same day. The contract award is expected by 15-11-2025. All submissions must be completed before the deadline to be considered.
What documents are required to participate?
Participants must upload:
- Tender fee of Rs. 900
- Bid Security / EMD of Rs. 7,000
- PAN Card and GST registration
- Bank solvency certificate of 20% of tender value
- Experience certificates for similar AV maintenance projects
- OEM service support declarations on official letterhead
All documents must be scanned and uploaded via the online portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on experience (30%), technical compliance (25%), cost competitiveness (25%), certifications (10%), and eligibility criteria (10%). Bidders must meet minimum qualifying scores and all mandatory requirements. The highest scoring eligible bid will be awarded the contract, ensuring transparency and fairness.
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Documents 6
condition.pdf
TENDER_DOCUMENT
SBD Book_audio video.pdf
TENDER_DOCUMENT
Short E-Notice no 20 of 2025-26.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
GST LTR.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT
condition.pdf
TENDER_DOCUMENT
SBD Book_audio video.pdf
TENDER_DOCUMENT
Short E-Notice no 20 of 2025-26.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
GST LTR.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT
