Gujarat University in Ahmedabad is inviting qualified security service providers to bid for a comprehensive security contract covering campus buildings and open spaces. This open tender offers an excellent opportunity for experienced agencies to deliver manned guarding, surveillance, and security infrastructure management. The contract duration is 12 months, with a bid submission deadline of November 10, 2025. The tender process emphasizes transparency, technical excellence, and compliance with government procurement standards. Bidders must meet eligibility criteria including valid licenses, experience, and financial stability. The scope includes deploying trained security personnel, installing surveillance systems, and ensuring campus safety. With a total estimated value of approximately INR 66.87 lakh, this tender is ideal for security firms seeking government contracts in the education sector. Interested companies should review detailed tender documents, participate in free training sessions, and submit their proposals within the stipulated timelines to secure this prestigious opportunity.
Gujarat University Security Services Tender: Secure Campus Buildings & Open Spaces
Progress
Tender Type
Open
Sector
Education & Training
Tender Fee
₹25,000
Contract Form
Service
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
The selected security service provider will be responsible for the following:
- Providing trained security personnel to monitor and safeguard university buildings and open spaces.
- Installing and maintaining security equipment such as CCTV cameras, access control systems, and alarm systems.
- Conducting regular patrols and surveillance activities across the campus.
- Managing visitor entry and exit points with proper verification.
- Ensuring compliance with all safety and security regulations set by Gujarat University.
Key deliverables include:
- Deployment of security personnel as per the approved roster.
- Maintenance and operation of security infrastructure.
- Timely reporting of security incidents.
- Conducting periodic security audits.
| Specification | Details |
|---|---|
| Security personnel | Minimum 50 trained guards |
| Surveillance systems | CCTV cameras with 24/7 monitoring |
| Response time | Within 10 minutes for emergency situations |
| Contract duration | 12 months |
Process for service delivery:
- Deployment planning and resource allocation.
- Installation of security infrastructure.
- Continuous monitoring and patrolling.
- Incident reporting and documentation.
- Regular review meetings with Gujarat University authorities.
Technical Specifications
The security infrastructure must include CCTV cameras with night vision, access control systems compatible with biometric or RFID technology, and alarm systems capable of alerting security personnel instantly. All equipment should meet BIS standards or equivalent.
Technical parameters:
- CCTV Camera Resolution: Minimum 1080p
- Access Control: Biometric/RFID with real-time data logging
- Alarm System: Wireless, with remote monitoring capability
Sequential process:
- Equipment procurement and installation.
- System integration and testing.
- Staff training on equipment operation.
- Ongoing maintenance and updates.
plaintext
- CCTV Cameras: 50 units
- Access Control Devices: 20 units
- Alarm Systems: 10 units
Financial Requirements
The estimated budget for the security services tender is approximately INR 66,87,050. The financial proposal should include detailed cost components such as manpower wages, equipment costs, maintenance, and miscellaneous expenses. Payment will be made in monthly installments based on verified service delivery.
| Cost Component | Estimated Cost |
|---|---|
| Manpower wages | INR 40,00,000 |
| Equipment procurement | INR 15,00,000 |
| Maintenance & operations | INR 7,00,000 |
| Miscellaneous | INR 4,87,050 |
Payment terms:
- 30% advance upon contract signing.
- Remaining payments on a monthly basis, subject to satisfactory service delivery and approval.
- Final settlement after completion of the contract period.
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Eligibility Criteria
- ✓ Must have a valid security service license issued by relevant authorities.
- ✓ Must possess at least 3 years of experience in providing security services to government or educational institutions.
- ✓ Must demonstrate financial stability with an annual turnover of at least INR 2 crore in the last financial year.
- ✓ Should have a proven track record of deploying trained security personnel.
- ✓ Must hold valid certifications for security personnel, including first aid and emergency response.
- ✓ Must provide a refundable earnest money deposit of INR 668,705.
| Qualification | Requirement |
|---|---|
| License | Valid security agency license |
| Experience | Minimum 3 years |
| Financials | Turnover of INR 2 crore+ |
| Certifications | Security personnel certifications |
| EMD | INR 668,705 (refundable) |
Bidding Process
Process Timeline
11-11-2025 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
Commercial
Estate_Tender_for Security Services_Sch-B-2025
User Defined Template-Secured
Required Documents
Documents required
E -tender-Security-2025 oct.pdf
Frequently Asked Questions
What is the deadline for submitting bids for the Gujarat University security services tender?
Bids must be submitted electronically before 18:00 on November 10, 2025. Late submissions will not be accepted. Ensure all required documents and fees are uploaded before this deadline to participate successfully.
What are the eligibility criteria for bidders interested in this security services tender?
Eligible bidders must hold a valid security agency license, have at least 3 years of experience, demonstrate a minimum annual turnover of INR 2 crore, and possess valid security personnel certifications. Additionally, a refundable earnest money deposit of INR 668,705 is required.
What technical specifications are required for security infrastructure?
The infrastructure must include CCTV cameras with at least 1080p resolution, biometric or RFID access control systems, and wireless alarm systems capable of remote monitoring. All equipment should meet BIS standards or equivalent, with installation and maintenance included in the scope.
How is the evaluation of bids conducted?
Bids are evaluated based on technical capability (50%), financial proposal (30%), past performance (10%), and compliance with technical specifications (10%). A minimum technical score of 70% is required for qualification, and the final selection is based on combined scores.
Who can I contact for support during the bidding process?
Support is available from Gujarat University’s Estate Department via email at [email protected] or by phone at +91-79-40007517, 40007514, 40007515. Assistance includes document clarification, technical support, and training on online bidding procedures.
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Documents 1
E -tender-Security-2025 oct.pdf
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E -tender-Security-2025 oct.pdf
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