Custom Bid for Services - Enabling Civil Works for Repair and Maintenance of 400 nos B type Vacant
National Aluminium Company Limited
ANGUL, ODISHA
Posted:
11 October 2025
Closed:
27 October 2025
GEM
Open Urban Development NPROCURE
Himatnagar Nagar Palika Tender for Civil Works, Lighting & Sound Services 2025
Bid Publish Date
26-Dec-2025, 5:00 pm
Bid End Date
12-Jan-2026, 6:00 pm
Value
₹0
Location
Progress
Issue26-Dec-2025, 5:00 pm
AwardPending
Tender Type
Open
Sector
Urban Development
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
7
Himatnagar Nagar Palika has issued an open tender for civil works, lighting, sound, and food services to support various government and municipal programs in Gujarat. This 12-month project involves installing Mandap structures, outdoor lighting, high-quality sound systems, and catering services for public events. The tender aims to enhance urban infrastructure and community engagement, providing opportunities for experienced contractors and service providers in the civil, electrical, audio-visual, and hospitality sectors. Bidders must meet strict eligibility criteria, submit detailed documentation, and adhere to specified technical standards. The procurement process emphasizes transparency, timely delivery, and compliance with government regulations. Interested companies should review the detailed scope, technical specifications, and evaluation criteria outlined in the tender documents. The deadline for bid submission is 12th January 2026, with evaluation scheduled for 20th January 2026. This is an excellent opportunity for local firms to collaborate with Himatnagar Nagar Palika on impactful urban development projects.
Scope Of Work
The scope of work includes:
- Provision of Mandap structures for public events and ceremonies.
- Installation of lighting systems suitable for large-scale outdoor events, ensuring energy efficiency and safety.
- Sound system setup to facilitate clear audio during government programs.
- Food and catering services for event attendees, adhering to hygiene and quality standards.
The detailed tasks involve:
- Site assessment and preparation as per the specifications.
- Procurement and installation of Mandap, lighting, and sound equipment.
- Testing and commissioning of all systems before event execution.
- Provision of food services during scheduled programs.
- Post-event dismantling and site restoration.
| Item | Specification |
|---|---|
| Mandap | Modular, weather-resistant, compliant with safety standards |
| Lighting | LED-based, energy-efficient, suitable for outdoor use |
| Sound | High-fidelity speakers, microphones, amplifiers |
| Food Services | Catering for minimum 200 persons, adhering to hygiene norms |
The contractor must ensure compliance with all relevant safety, environmental, and municipal regulations throughout the project duration.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Mandap | Modular, weatherproof, fire-retardant materials |
| Lighting | LED floodlights, energy-efficient, outdoor rated |
| Sound System | 2000W RMS, wireless microphones, mixer |
| Power Supply | Backup generators with 10 kVA capacity |
Sequential process:
- Site inspection and assessment.
- Delivery of materials to the site.
- Installation of Mandap, lighting, and sound systems.
- System testing and quality assurance.
- Final approval and commissioning.
All equipment must meet the technical standards outlined in the tender documents and be compliant with safety norms.
Financial Requirements
The estimated budget for this project is approximately Rs. 5,00,000, which includes all materials, labor, and miscellaneous expenses. The financial breakdown is:
| Cost Component | Estimated Cost |
|---|---|
| Civil Works | Rs. 2,00,000 |
| Lighting & Sound | Rs. 2,00,000 |
| Food & Catering | Rs. 1,00,000 |
Bidders must submit a bid security deposit (EMD) of Rs. 10,000 along with their bid. Payment terms include an initial advance of 20% upon contract signing, followed by milestone-based payments linked to project completion stages. Final payment will be released after successful completion and approval of all works.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Chief Officer , HIMATNAGAR Nagar Palika, HIMATNAGAR
Bid Opening Authority
Chief Officer , HIMATNAGAR Nagar Palika, HIMATNAGAR
Address
HIMATNAGAR Nagar Palika, HIMATNAGAR
Contact Details
2772241710
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Documents 4
01-MANDAP-LIGHT SHARATO.pdf
TENDER_DOCUMENT
1.JAHERAT.pdf
TENDER_DOCUMENT
3.CHECK LIST TENDER.pdf
TENDER_DOCUMENT
ENG-MANDAP-LIGHT SCHIDUL-B-2025-26.pdf
TENDER_DOCUMENT
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EPROCURE
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Eligibility Criteria
- ✓ Must have valid registration and licenses for civil works, lighting, sound, and catering services.
- ✓ Proven experience in executing government or municipal projects within Gujarat.
- ✓ Submission of all required documents as per the check list, including technical and financial credentials.
- ✓ Demonstration of financial stability with minimum turnover as specified in the detailed tender document.
- ✓ Must possess valid digital certificates for e-procurement participation.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in relevant civil and event services |
| Financial Turnover | Minimum Rs. 10 lakh in last 3 years |
| Certification | ISO 9001/ISO 14001 (if applicable) |
| Legal | No pending legal disputes related to previous projects |
Bidders must submit all documents in the prescribed format before the deadline to qualify for evaluation.
Bidding Process
Process Timeline
1. preliminary Stage
20-01-2026 16:00
2. Commercial Stage
20-01-2026 16:10
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary Stage
1
Document as per check list
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 12th January 2026 at 6:00 PM. Bidders must upload all required documents and complete their submissions before this time to be considered.
What documents are required to participate in this tender?
Participants must submit the following:
- Tender Fee Payment Proof
- EMD Payment Proof
- All documents listed in the check list including licenses, experience certificates, and financial statements.
- Digital Certificates for online bid signing.
Refer to the detailed tender documents for a comprehensive list.
How will the evaluation process be conducted?
Evaluation will be based on technical compliance (40%), experience (30%), and financial bid (30%). Bids must meet minimum technical scores to qualify for financial evaluation. The highest scoring bid will be awarded the contract.
Can I participate if I am a new company?
New companies can participate if they meet all eligibility criteria, including relevant experience, licenses, and financial stability as specified in the tender requirements. Submission of valid documents is mandatory.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the e-procurement platform, document submission, and digital signing procedures.
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Documents 4
01-MANDAP-LIGHT SHARATO.pdf
TENDER_DOCUMENT
1.JAHERAT.pdf
TENDER_DOCUMENT
3.CHECK LIST TENDER.pdf
TENDER_DOCUMENT
ENG-MANDAP-LIGHT SCHIDUL-B-2025-26.pdf
TENDER_DOCUMENT