Navsari Municipal Corporation has issued a Request for Proposal (RFP) for the outsourcing of professional technical and non-technical workforce. This tender invites experienced staffing agencies and HR service providers to deliver skilled manpower to support municipal operations at Maha Nagar Sevasadan and Dudhiya Talav in Navsari, Gujarat. With an estimated project cost of INR 15 million and a bid validity of 180 days, the opportunity is open to qualified companies with proven municipal experience. The process involves detailed technical and financial proposals, with evaluation based on experience, compliance, and cost-effectiveness. Bidders must adhere to the specified deadlines, submit all required documents, and participate in training sessions to ensure smooth bid submission. This tender offers a significant opportunity for service providers specializing in government workforce outsourcing, municipal staffing, and public sector HR solutions to collaborate with Navsari Municipal Corporation and contribute to local governance and infrastructure development.
Navsari Municipal Corporation RFP for Workforce Outsourcing Services - Bidding Opportunity
Progress
Tender Type
Open
Sector
Local Administration
Tender Fee
₹15,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
1
Scope Of Work
The selected agency will be responsible for providing a comprehensive workforce solution that includes both technical and non-technical personnel to support Navsari Municipal Corporation's operational needs. The scope includes:
- Recruitment and onboarding of skilled manpower as per the specifications provided.
- Deployment of personnel at designated municipal sites including Maha Nagar Sevasadan and Dudhiya Talav.
- Management and supervision of the outsourced workforce to ensure compliance with municipal standards.
- Training and capacity building for deployed staff, if required.
- Provision of administrative support including payroll, attendance, and grievance handling.
The process involves:
- Review of tender documents and submission of technical and financial proposals.
- Evaluation and shortlisting based on eligibility criteria.
- Technical and financial bid opening.
- Final selection and contract signing.
| Key Deliverables | Specifications |
|---|---|
| Workforce Size | To be determined based on municipal requirements |
| Skill Levels | Technical, semi-skilled, unskilled, administrative |
| Service Duration | As per project timeline, with options for extension |
| Reporting | Regular progress reports to Navsari Municipal Corporation |
The agency must ensure compliance with all applicable municipal, state, and national regulations, and adhere to the terms specified in the tender document.
Technical Specifications
The technical specifications for the outsourced workforce include:
| Parameter | Requirement |
|---|---|
| Workforce Skill Levels | Technical, semi-skilled, unskilled, administrative |
| Certification | Relevant skill certifications as applicable |
| Deployment Sites | Maha Nagar Sevasadan, Dudhiya Talav, Navsari |
| Service Duration | As per project timeline, with renewal options |
| Reporting & Supervision | Regular monitoring and reporting to municipal authorities |
The agency must follow the process:
- Prepare detailed technical proposal aligned with municipal needs.
- Demonstrate compliance with technical standards.
- Submit all technical documentation along with bid.
- Ensure all personnel meet the specified skill and certification requirements.
Financial Requirements
The estimated project budget is INR 15,000,000. The financial proposal should include a detailed breakdown of costs such as wages, administrative expenses, and other overheads. Payment terms are linked to milestones and performance evaluations. The bid must specify:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Workforce wages | To be detailed |
| Administrative expenses | To be detailed |
| Miscellaneous | To be detailed |
Payment Schedule:
- 20% upfront upon contract signing
- 40% after deployment and initial assessment
- 40% upon successful completion of project milestones
All financial proposals should be inclusive of applicable taxes and duties. Bidders must ensure transparency and compliance with financial regulations.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration and licenses for workforce outsourcing services.
- ✓ Proven experience in providing manpower solutions to municipal or government organizations.
- ✓ Financial stability demonstrated by audited financial statements for the last three years.
- ✓ Submit all required documents including:
- Hard copy of documents
- Hard copy of tender fee payment receipt
- Hard copy of EMD payment proof
- ✓ EMD Amount: INR 450,000.
- ✓ Estimated project cost: INR 15,000,000.
| Qualification Requirements | Details |
|---|---|
| Experience | Minimum 3 years in workforce outsourcing |
| Financial Turnover | Minimum INR 5 million annually |
| Certifications | Valid licenses and certifications for manpower services |
| Submission of Documents | As specified in tender documents |
Failure to meet these criteria will result in disqualification from the bidding process.
Bidding Process
Process Timeline
08-11-2025 10:00
08-11-2025 10:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Hard Copy Of Documents
RequiredHard Copy Of Tender Fee
RequiredHard Copy Of EMD
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the main objective of this tender?
This tender aims to appoint an experienced agency to provide professional technical and non-technical workforce on an outsourcing basis for Navsari Municipal Corporation, supporting municipal operations and infrastructure projects.
Who can participate in this bidding process?
Reputed staffing agencies, HR service providers, and companies with proven experience in municipal workforce management and valid licenses are eligible to bid. All participants must meet the specified eligibility criteria and submit the required documents.
What are the key dates and deadlines for submission?
Bid submissions open on 17-10-2025 at 14:00 and close on 04-11-2025 at 18:00. Evaluation will be conducted on 08-11-2025, with the final award announced shortly thereafter. Bidders must ensure timely submission to avoid disqualification.
What documents are required for bid submission?
Bidders must submit:
- Hard copy of all required documents
- Hard copy of tender fee payment receipt
- Hard copy of EMD payment proof
All documents should be in compliance with the tender specifications and submitted as per instructions.
How can I get support or training for online bidding?
A vendor training camp is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Bidders can attend to learn about the e-procurement platform, digital signing, and bid submission procedures. Support is also available via email and helpline numbers provided in the tender notice.
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Documents 1
NMC_RFP_WORKFOCE OUTSOURCING_TECHNICAL & NON TECHNICAL_18.09.2025.pdf
TENDER_DOCUMENT
NMC_RFP_WORKFOCE OUTSOURCING_TECHNICAL & NON TECHNICAL_18.09.2025.pdf
TENDER_DOCUMENT
