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Porbandar Municipal Corporation Tender for Road Sweeper Machine Supply & Maintenance

Bid Publish Date

03-Jun-2026, 10:30 pm

Bid End Date

18-Jun-2026, 5:30 pm

Value

₹5,00,00,000

Location

PORBANDAR , GUJARAT
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Progress

Issue03-Jun-2026, 10:30 pm
AwardPending
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Tender Type

Open

Sector

Local Administration

Tender Fee

₹14,160

Contract Form

Works

Completion Period

5  Months

Currency Type

Single

The Porbandar Municipal Corporation has issued a comprehensive tender for supply, installation, testing, commissioning, and 5-year operation & maintenance of road sweeping machines aimed at improving solid waste management and urban cleanliness. This government project in Gujarat invites experienced vendors specializing in municipal machinery and infrastructure to participate in a transparent, online bidding process. The project, with an estimated cost of INR 50 million, emphasizes quality, reliability, and sustainability in waste collection operations. Bidders must adhere to strict eligibility criteria, submit detailed technical and financial proposals, and meet all deadlines. The initiative supports urban environmental health and aligns with state and local government sanitation goals. Download the tender documents for full specifications, terms, and conditions, and ensure your bid complies with all requirements to secure this significant municipal contract.

Scope Of Work

The scope of work for this tender includes:

  • Supply of Road Sweeper Machines as specified in the tender documents.
  • Installation and commissioning of the equipment at designated locations in Porbandar.
  • Testing the machinery to ensure operational standards are met.
  • Providing comprehensive operation and maintenance services for a period of 5 years.
  • Ensuring the machines operate efficiently for solid waste management and street cleaning.

Key deliverables include:

  • Delivery of the specified number of road sweeping machines.
  • Successful installation and commissioning.
  • Regular maintenance and servicing as per manufacturer guidelines.
  • Training municipal staff on machine operation.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of bids based on technical compliance and cost.
  3. Contract award to the most suitable bidder.
  4. Delivery, installation, and commissioning of machines.
  5. Ongoing operation and maintenance for 5 years.

Specifications and detailed requirements are outlined in the tender documents available for download.

Technical Specifications

The technical specifications for the road sweeping machines include:

Parameter Specification
Machine Type Mechanical road sweeper with side brush and collection system
Sweeping Width Minimum 2.5 meters
Capacity Dustbin capacity of at least 4 cubic meters
Power Source Diesel engine complying with emission norms
Operating Speed 10-15 km/h
Additional Features Water spray system, noise reduction features

Sequential process for technical compliance:

  1. Review detailed specifications in the tender document.
  2. Submit technical proposal demonstrating compliance.
  3. Attend technical evaluation if required.
  4. Obtain approval for installation and operation.

All technical parameters must meet or exceed the specifications outlined in the tender documents to ensure suitability for municipal use.

Financial Requirements

The estimated project cost is INR 50 million, which includes supply, installation, testing, commissioning, and 5-year maintenance. Payment will be made in phases:

Payment Stage Percentage Conditions
Initial Payment 20% Upon contract signing and delivery of machines
Installation & Testing 30% After successful installation and testing
Commissioning 20% Upon operational approval
Maintenance & Operation 30% Quarterly payments over 5 years

Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and compliance with the tender guidelines. All costs should be clearly itemized, including taxes, transportation, and installation charges. The total bid should not exceed the estimated project value unless justified with detailed cost breakdowns.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹5,00,00,000

Bid To RA

No

Item Category

Machineries/ Mechanical Equipment

Authority & Contact

Officer Inviting Bids

PORBANDAR MUNICIPAL CORPORATION

Bid Opening Authority

PORBANDAR MUNICIPAL CORPORATION

Address

SVP ROAD, NEAR RAILWAY STATION, PORBANDAR

Contact Details

[email protected]

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Documents 3

TENDER NOTICE.pdf

TENDER_DOCUMENT

O And M OF ROAD SWEEPER MACHINE 2nd attempt.pdf

TENDER_DOCUMENT

GOVERNING CONDITION.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid tender fee and EMD submissions.
  • ✓ Proven experience in supplying and maintaining machinery for municipal or similar projects.
  • ✓ Must possess necessary certifications and licenses as per tender requirements.
  • ✓ Financial stability with minimum turnover as specified in the tender documents.
  • ✓ Compliance with all local and national regulations related to machinery and infrastructure projects.
Qualification Criteria Minimum Requirement
Annual Turnover INR 10 million or more
Experience in similar projects At least 2 completed projects in the last 5 years
Certification Valid ISO or equivalent certification
Technical Capability Demonstrated capacity to supply and maintain machinery

All documents must be submitted in the prescribed format and as per the instructions in the tender document.

Bidding Process

Process Timeline

1. Preliminary Stage

18-06-2026 18:05

2. Commercial Stage

18-06-2026 18:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

TENDER FEE

Required
2

EMD

Required
3

AS PER TENDER DOC

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 18th June 2026 at 5:30 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender Fee proof
  • EMD proof
  • All documents as per the tender requirements, including technical certifications and experience proof. Details are specified in the tender notice and documents download link.
How can I obtain the tender documents and specifications?

Tender documents can be downloaded free of cost from the official portal at the provided links. The main documents include the Tender Notice, Governing Conditions, and detailed specifications for the road sweeping machines.

What is the scope of work involved in this tender?

The scope includes supply, installation, testing, commissioning, and 5-year operation & maintenance of road sweeping machines. The work involves ensuring machines meet technical standards, training staff, and providing ongoing maintenance as per the contract.

Who can I contact for technical or procedural queries?

All queries can be directed to the Porbandar Municipal Corporation via email at [email protected] or through the contact numbers provided. Support is available during working hours, and assistance is also available for online bid submission and training.

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