This government tender offers a unique opportunity for experienced consultancy firms to become the Principal MEPF (Mechanical, Electrical, Plumbing & Fire) Consultant for the International Branch Campus Building (IBC) at GIFT City, Gandhinagar, Gujarat. The project involves comprehensive design, supervision, and quality assurance of MEPF systems for a cutting-edge educational infrastructure within the SEZ zone. With a 4-year completion timeline, the tender emphasizes technical excellence, adherence to safety standards, and sustainable design practices. Bidders must meet strict eligibility criteria, including proven experience in large-scale urban projects, financial stability, and relevant certifications. The process involves multiple stages, including preliminary, technical, and commercial evaluations, with clear deadlines and documentation requirements. This opportunity is ideal for firms specializing in building services and infrastructure development, aiming to contribute to Gujarat’s urban modernization and smart city initiatives. Interested companies should review detailed tender documents, prepare their proposals accordingly, and participate via the official e-procurement portal to secure this prestigious contract.
Tender for Principal MEPF Consultant for GIFT City International Campus Building
Posted
15 Oct 2025, 07:30 am
Deadline
06 Nov 2025, 09:30 am
EMD
₹2,35,000
Location
Progress
Tender Type
Open
Sector
Urban Development
Tender Fee
₹10,000
Contract Form
Fixed-rate
Completion Period
4 Years
Currency Type
Single
Categories
4
Scope Of Work
The selected Principal MEPF Consultant will be responsible for the following tasks:
- Design Development: Prepare detailed MEPF designs for the International Branch Campus Building, ensuring integration with architectural and structural plans.
- Coordination: Collaborate with architects, structural engineers, and other stakeholders to ensure seamless project execution.
- Supervision & Quality Control: Oversee installation, testing, and commissioning of MEPF systems to meet quality standards.
- Documentation: Provide comprehensive drawings, specifications, and reports as per project requirements.
- Compliance: Ensure all designs and implementations adhere to local codes, safety standards, and international best practices.
Key deliverables include:
| Deliverable | Description |
|---|---|
| Design Schemes | Conceptual and detailed MEPF plans |
| Progress Reports | Regular updates on project status |
| Testing & Commissioning | Final inspection reports |
| As-Built Drawings | Complete documentation after project completion |
The process involves:
- Initial Consultation & Site Assessment
- Design & Planning Phase
- Approval & Permitting
- Execution & Supervision
- Handover & Documentation
Technical Specifications
The MEPF systems must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Electrical Load | Minimum 10 MW capacity |
| HVAC Systems | Energy-efficient, with BEE Star ratings |
| Fire Safety | Compliant with National Fire Protection Standards |
| Plumbing | Sustainable water management systems |
Sequential process for technical compliance:
- Submit initial design proposals for review.
- Incorporate feedback and finalize designs.
- Obtain necessary approvals from authorities.
- Supervise installation and commissioning.
- Conduct performance testing and handover.
Financial Requirements
The estimated budget for the consultancy services is between ₹10 crore and ₹15 crore, inclusive of all design, supervision, and documentation costs. The payment schedule is as follows:
| Milestone | Payment Percentage |
|---|---|
| Contract Signing | 10% |
| Design Approval | 20% |
| Mid-Construction Review | 30% |
| Project Completion & Handover | 40% |
Bidders must provide a detailed financial proposal with breakdowns for each phase. All payments are subject to approval of deliverables and compliance with project timelines.
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Eligibility Criteria
✓ Must have valid registration and licensing for consultancy services in India.
✓ Proven experience in designing and supervising MEPF systems for large-scale urban infrastructure projects.
✓ Demonstrated capability to deliver projects within a 4-year timeline.
✓ Financial stability with annual turnover exceeding ₹50 crore in the last three years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 10+ years in MEPF consultancy |
| Past Projects | At least 3 similar projects in the last 5 years |
| Certification | Valid ISO certification in quality management |
Important: Bidders must submit relevant documents as proof of eligibility, including registration certificates, experience certificates, and financial statements.
Bidding Process
Process Timeline
07-11-2025 15:30
07-11-2025 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Kindly Attached scan copy of Tender Fee Detail
RequiredKindly Attached scan copy of EMD Detail
RequiredFrequently Asked Questions
What is the main objective of this tender?
This tender seeks to appoint a qualified Principal MEPF (Mechanical, Electrical, Plumbing & Fire) Consultant for the International Branch Campus Building (IBC) at GIFT City, Gandhinagar. The goal is to ensure comprehensive design, supervision, and quality assurance of MEPF systems for a state-of-the-art educational infrastructure within a 4-year timeline.
Who can participate in this tender?
Eligible bidders include experienced consultancy firms with proven expertise in large-scale MEPF projects, possessing valid registration, relevant certifications, and financial stability. The firm must demonstrate successful completion of similar projects and meet all eligibility criteria outlined in the tender document.
What are the key dates and deadlines?
Important deadlines include:
- Bid Submission Start: 15th October 2025
- Document Download End: 5th November 2025
- Bid Submission Deadline: 6th November 2025
- Evaluation Dates: 7th November 2025
Bidders must adhere strictly to these dates to ensure their participation.
What documents are required to participate?
Participants must submit:
- Tender Fee Payment proof
- EMD (Earnest Money Deposit) details
- Company registration and license certificates
- Experience certificates of similar projects
- Financial statements for the last three years
All documents should be scanned and uploaded as per the instructions in the tender portal.
How will the evaluation be conducted?
Evaluation will be based on experience, technical proposal quality, financial competitiveness, and certifications. Bids will be scored according to predefined criteria with a minimum qualifying score of 70%. The highest-scoring technically compliant bid will be awarded the contract.
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Documents 1
RFP Document_MEPF_IBC.pdf
TENDER_DOCUMENT
RFP Document_MEPF_IBC.pdf
TENDER_DOCUMENT
