This government tender offers a significant opportunity for security service providers to partner with Vadodara Mahanagar Seva Sadan for deploying trained security personnel across municipal offices and installations. The project involves providing reliable security services, including surveillance, monitoring, and asset protection, for a duration of 12 months with an estimated value of INR 85 million. Bidders must meet strict eligibility criteria, submit all required documentation, and comply with technical and safety standards. The tender process is conducted electronically via the nProcure portal, with clear deadlines for bid submission, technical evaluation, and final award. This tender is ideal for experienced security agencies seeking to expand their government sector portfolio and deliver comprehensive security solutions in Vadodara, Gujarat.
Security Services Tender in Vadodara | Govt Security Personnel Deployment
Progress
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Buy
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
The selected service provider will be responsible for:
- Deploying trained security personnel/watchmen at designated municipal offices and installations.
- Ensuring 24/7 security coverage and surveillance.
- Monitoring security systems and reporting any suspicious activities.
- Maintaining discipline and adherence to security protocols.
- Providing regular security reports to the authorities.
The key deliverables include:
- Adequate number of security personnel as per site requirements.
- Proper uniforms and identification badges.
- Regular training and supervision.
The process involves:
- Receiving deployment instructions from the central store.
- Recruiting and training security staff.
- Deploying personnel at specified locations.
- Supervising and managing security operations.
- Reporting and maintaining records.
| Location | Number of Security Personnel |
|---|---|
| Vadodara municipal offices | To be specified in deployment plan |
| Installations | To be specified |
The provider must ensure compliance with all safety standards and government regulations, including certification and background verification of personnel.
Technical Specifications
The security personnel must meet the following technical standards:
| Parameter | Requirement |
|---|---|
| Age Limit | 21-50 years |
| Qualification | Minimum 10th pass |
| Experience | Prior security service experience preferred |
| Certification | Valid security guard license |
| Uniform | Standardized security uniform with ID badge |
Sequential process for technical compliance:
- Submission of credentials and certifications.
- Verification of background and experience.
- On-site assessment if required.
- Approval of deployment plan.
Personnel must be equipped with basic security equipment, including communication devices, flashlights, and safety gear, as per specifications.
Financial Requirements
The estimated project cost is INR 85 million, with a bid security deposit of INR 17 lakh (EMD). The financial proposal should include:
| Cost Component | Details |
|---|---|
| Monthly wages | As per government minimum wages and norms |
| Allowances | Uniform, insurance, and other statutory benefits |
| Service charges | Inclusive of all operational costs |
| Total Estimated Cost | INR 85,00,00,000 |
Payment terms:
- 30% advance upon contract signing.
- Remaining payments linked to monthly milestones.
- Final settlement after project completion and approval.
Bidders must provide detailed cost breakdowns and ensure compliance with statutory norms.
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Eligibility Criteria
✓ Must have valid licenses and certifications for security services.
✓ Proven experience in providing security personnel to government or large organizations.
✓ Financial stability with an average annual turnover of at least INR 8.5 crore over the last 3 years.
✓ Submission of all required documents for preliminary verification, including proof of experience, registration certificates, and EMD.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in security services |
| Financials | Average annual turnover of INR 8.5 crore over last 3 years |
| Certifications | Valid security service licenses and certifications |
| Documentation | All required documents as per tender guidelines |
✓ Must have a valid digital signature and comply with government procurement procedures.
✓ Bidder should not have any pending legal cases or violations related to security services.
Bidding Process
Process Timeline
07-11-2025 16:15
07-11-2025 17:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the main purpose of this security services tender?
This tender aims to select a qualified security service provider to deploy trained security personnel at various offices and installations of Vadodara Municipal Corporation's West Zone, ensuring safety, surveillance, and security management for government assets.
Who can participate in this tender?
Eligible security agencies with valid licenses, proven experience in government or large organization security services, and financial stability can participate. Bidders must submit all required documents, including EMD and certifications, before the deadline.
What are the key dates and deadlines for this tender?
The bid submission starts on 17-10-2025 at 17:00 and closes on 07-11-2025 at 16:10. Tender documents can be downloaded until 31-10-2025. The technical evaluation occurs on 07-11-2025, followed by price bid opening on the same day. The final award is expected by 16-11-2025.
What are the technical requirements for security personnel?
Personnel must be aged between 21-50 years, possess at least a 10th-grade qualification, hold valid security licenses, and be equipped with uniforms, badges, and basic security tools. Prior experience and background verification are mandatory.
How can I get assistance or clarifications regarding this tender?
Bidders can contact the Central Store, Navabazar, Vadodara, via phone at 9879595305 or email [email protected]. Support is available for registration, document submission, and training sessions held every Saturday at (n)Code Solutions, Ahmedabad.
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Documents 1
West Zone 713 PDF.pdf
TENDER_DOCUMENT
West Zone 713 PDF.pdf
TENDER_DOCUMENT
