This government tender offers an opportunity for security service providers to supply trained security personnel for Vadodara's East Zone offices and installations. The Vadodara Mahanagar Seva Sadan seeks qualified vendors to ensure safety, surveillance, and monitoring across multiple government sites. The project involves deploying skilled security staff, maintaining security systems, and adhering to strict safety standards over a 12-month contract valued at approximately INR 110 million. Bidders must meet eligibility criteria, submit all required documents, and participate in a transparent evaluation process. This tender emphasizes quality, compliance, and timely deployment, making it ideal for experienced security agencies looking to work with government entities. Download the tender documents, attend training sessions, and submit your bids online before the deadline to secure this lucrative government security contract.
Security Services Tender in Vadodara | Government Security Personnel Contract
Progress
Tender Type
Open
Sector
Security
Tender Fee
₹20,000
Contract Form
Buy
Completion Period
12 Months
Currency Type
Single
Categories
1
Scope Of Work
The selected service provider will be responsible for deploying and managing security personnel/watchmen to safeguard, monitor, and maintain security at multiple offices, locations, and installations within the East Zone of Vadodara Municipal Corporation. Key deliverables include:
- Deployment of trained security personnel as per the requirements.
- Monitoring security systems and ensuring their proper functioning.
- Regular patrolling and surveillance of premises.
- Maintaining security records and incident reports.
- Ensuring compliance with all safety protocols and government regulations.
The process involves:
- Submission of bid documents including all required certificates and proof of EMD.
- Evaluation of technical and financial bids.
- Awarding of contract to the successful bidder.
- Deployment of security personnel within the stipulated completion period of 12 months.
Specifications include:
| Parameter | Requirement |
|---|---|
| Number of personnel | As per site requirements |
| Qualification | Trained security personnel with valid certificates |
| Equipment | Security uniforms, communication devices, surveillance tools |
| Service standards | 24/7 security coverage, incident response |
The service provider must ensure seamless coordination with Vadodara Mahanagar Seva Sadan and adhere to all contractual terms.
Technical Specifications
Security personnel must be trained, disciplined, and equipped with proper uniforms and communication devices. Technical parameters include:
| Parameter | Specification |
|---|---|
| Personnel training | Certified security training programs |
| Uniforms | Standardized, government-approved |
| Communication | Walkie-talkies or mobile devices |
| Surveillance | CCTV monitoring and incident reporting |
| Deployment | 24/7 security coverage at designated sites |
Sequential steps involve:
- Verification of credentials.
- Deployment of personnel as per schedule.
- Regular supervision and reporting.
- Maintenance of security standards throughout the contract period.
Financial Requirements
The estimated project cost is INR 110 million, with an earnest money deposit (EMD) of INR 2.2 million. The bid submission should include detailed cost breakdowns, including personnel wages, equipment, and operational expenses. Payment terms will be based on milestones or monthly invoicing, subject to satisfactory service delivery. Bidders must submit financial bids in a secured format, ensuring transparency and compliance with tender guidelines.
| Cost Element | Estimated Cost (INR) |
|---|---|
| Personnel wages | Variable based on number of personnel |
| Equipment & uniforms | Fixed cost as per specifications |
| Operational expenses | As per actuals |
| Total estimated cost | 110,000,000 |
Payment schedule:
- 10% advance upon contract signing.
- 40% after deployment and initial setup.
- Remaining 50% in monthly installments based on performance and milestones.
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Eligibility Criteria
- ✓ Must have all necessary and valid documents for bid submission.
- ✓ Proof of EMD payment of INR 2,200,000.
- ✓ Valid security service license and relevant certifications.
- ✓ Experience in providing security services for government or large organizations.
- ✓ Financial stability with an estimated project cost of at least INR 110 million.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Company registration | Valid registration under Indian laws |
| Past experience | At least 3 years in security services |
| Financial capacity | Annual turnover of INR 50 million or more |
| Certification | Valid security agency license |
| Technical capability | Adequate trained personnel and equipment |
Bidders must submit all required documents as specified for preliminary evaluation.
Bidding Process
Process Timeline
07-11-2025 16:58
07-11-2025 17:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
price
Price Bid Form
Library-Secured
Required Documents
Stage - preliminary stage
all other required documents
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 07-11-2025 at 16:00. Bidders must upload all required documents and bids before this time to be considered.
What documents are required to participate in this security services tender?
Bidders must submit all necessary documents, including proof of EMD payment, valid security service licenses, experience certificates, and other specified certificates as outlined in the tender documents. All documents should be uploaded electronically via the official portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past experience (20%). A minimum technical score of 70% is required for qualification. The highest scoring bid will be selected for contract award.
Can I attend a pre-bid meeting or training session?
Yes, free vendor training sessions are organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand online bidding procedures and clarify tender-related queries.
What is the scope of work for this security services tender?
The scope includes deploying trained security personnel, monitoring security systems, patrolling premises, maintaining incident reports, and ensuring compliance with safety protocols across various offices and locations within Vadodara's East Zone. The contract duration is 12 months with a focus on quality and timely service delivery.
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Documents 1
East Zone 713 PDF.pdf
TENDER_DOCUMENT
East Zone 713 PDF.pdf
TENDER_DOCUMENT
