GEM

Nagar Panchayat Sahatwar Ballia LED Luminaire Tender Ballia UP IS 10322 Part 5 2025

Bid Publish Date

20-Nov-2025, 4:43 pm

Bid End Date

01-Dec-2025, 5:00 pm

Bid Opening Date

01-Dec-2025, 5:30 pm

EMD

₹21,000

Location

BALLIA , UTTAR PRADESH

Progress

Issue20-Nov-2025, 4:43 pm
AwardPending
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Quantity

100

Bid Type

Two Packet Bid

Categories 5

DISCRETE COMPONENTS LED LIGHT LIGHT AND BULBS LED LUMINARIES LED STREET LIGHT

Tender Overview

Organization: Nagar Panchayat Sahatwar Ballia (Urban Development Department, Uttar Pradesh) invites bids for LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5 / Section 3) (Q3). The bid security or EMD is ₹21,000. Location: BALLIA, UTTAR PRADESH 221701. The scope covers delivery of luminaires as goods (scope includes supply of LEDs; end-user certificate terms apply). The tender includes an option clause allowing up to 25% quantity variation at contracted rates, with delivery extensions calculated as (additional/original) × original period, minimum 30 days. Bidders must ensure product viability per market life requirements and GST compliance. Unique terms emphasize sustainability and non-obsolescence with OEM life considerations and End User Certificate mechanics.

Technical Specifications & Requirements

  • Product category: LED Luminaire for road and street lights
  • Standard: IS 10322 (Part 5 / Section 3) (Q3) compliance
  • EMD: ₹21,000
  • Scope: Supply of Goods (no services included)
  • Delivery/quantity: Option to increase quantity up to 25%; delivery period extends per formula with minimum 30 days; delivery from the last date of the original delivery order
  • GST: Bidder to apply GST as per law; reimbursement as actuals or applicable rate, whichever is lower
  • End User Certificate: Buyer may provide/require formats for End User relations
  • Safety/health: Products must be non-toxic; MSDS available if toxic materials are used
  • Turnover: Minimum average annual turnover over the last three years as specified in bid document; audited balance sheets or CA certificate required
  • OEM/brand: No explicit brand mandate beyond conformance to IS 10322; OEM authorizations recommended
  • Warranty/after-sales: Not specified in available data; terms to be clarified in bid document

Terms, Conditions & Eligibility

  • EMD: ₹21,000; submit as prescribed in terms (DD/online as applicable)
  • Competition/obligations: Not under liquidation or similar proceedings; bidder must upload an undertaking
  • Product lifecycle: Offer must not be end-of-life during the market life of at least 2 years post-commencement
  • GST: Bidder bears applicable GST; reimbursement as per actuals or prevailing rate
  • End User Certificate: If insisted by bidder, provided in buyer’s standard format
  • Safety/health: Non-toxic materials; provide MSDS for toxic components
  • Turnover requirement: Minimum average annual turnover for last 3 years; documentation via audited balance sheets or CA certificate
  • Delivery: Quantity timing as per original delivery order; option-driven extensions follow the clause
  • Location: Live tender in Ballia, Uttar Pradesh; procurement pertains to LED luminaire supply only
  • Documentation: GST registration, PAN, turnover certificates, EMD documentation, technical compliance notes, OEM authorization (if applicable)

Key Specifications

  • LED Luminaire for Road and Street Lights

  • IS 10322 (Part 5 / Section 3) (Q3) compliance

  • EMD: ₹21,000

  • Scope: Supply of Goods only (no services)

  • Option clause: +/-25% quantity with extended delivery time formula

  • GST as per applicable rates; reimbursement as actuals or lower of quoted GST

  • End User Certificate as per buyer format if required

  • Non-toxic material; MSDS for toxic substances

Terms & Conditions

  • Quantity may be increased up to 25% during contract and extended delivery period

  • Bidder must not be in liquidation; provide turnover evidence for last 3 years

  • GST compliance and End User Certificate handling are bidder responsibilities

Important Clauses

Payment Terms

GST-based reimbursement; EMD amount ₹21,000; payments terms unspecified in data; bidders must refer to bid document

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause may extend time; minimum extension 30 days

Penalties/Liquidated Damages

Not specified in available data; penalties to be confirmed in full bid documents

Bidder Eligibility

  • Not under liquidation or court receivership

  • Demonstrates minimum average turnover over last 3 years

  • Evidence of IS 10322 (Part 5 / Section 3) conformity or ability to meet standard

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Audited balance sheets for last 3 years or CA certificate showing turnover

4

EMD submission proof (₹21,000)

5

Technical bid documents showing IS 10322 (Part 5 / Section 3) compliance

6

OEM authorization/certification (if applicable)

7

End User Certificate (buyer’s format if required)

8

Declaration of not being in liquidation or similar proceedings

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for LED luminaire tender in Ballia UP 2025?

Bidders must submit GST registration, PAN, turnover certificates for last 3 years, EMD ₹21,000, and technical compliance notes showing IS 10322 (Part 5 / Section 3) conformity. Include OEM authorization if applicable and End User Certificate formats as required. Ensure non-obsolescence with 2+ years market life and comply with option clause up to 25% quantity.

What documents are required for Ballia LED bid 2025?

Required documents include GST registration, PAN, audited turnover statements or CA certificate, EMD proof of ₹21,000, technical bid for IS 10322 compliance, OEM authorization if needed, End User Certificate (buyer format), and declaration of no liquidation or bankruptcy. Provide safety MSDS if any toxic materials are used.

What standards govern LED luminaire procurement in Ballia?

Bidders must comply with IS 10322 (Part 5 / Section 3) for road and street light luminaires. The tender emphasizes non-obsolescence with a minimum 2-year residual market life and requires End User Certificate handling as per buyer format. GST treatment is per applicable law with reimbursement rules.

What is the EMD amount for the Ballia LED bid 2025?

The Earnest Money Deposit (EMD) is ₹21,000. Submit via the specified method in the tender terms (DD or online, as applicable). Ensure the EMD is linked to the bid submission and complies with the bidder’s fiscal year requirements.

When can quantity be increased under the Ballia LED tender?

The purchaser reserves the right to increase quantity up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates. Delivery time extension is calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the key eligibility criteria for this UP LED tender?

Candidates must demonstrate a clean financial standing (no liquidation); provide minimum average yearly turnover over the last 3 years; ensure product is not end-of-life for at least 2 years; supply the goods (LED luminaires) with IS 10322 compliance; GST compliance and End User Certificate handling may be required.

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