GEM

Indian Army Department Of Military Affairs Repair Services Tender 2025 - DPL Multimedia Projector, CPUs, Printers & UPS

Bid Publish Date

27-Nov-2025, 11:34 am

Bid End Date

08-Dec-2025, 12:00 pm

Location

ANANTNAG , JAMMU AND KASHMIR

Progress

Issue27-Nov-2025, 11:34 am
AwardPending
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Quantity

10

Category

REPAIR OF DPL MULTIMEDIA PROJECTOR REGD NO MITSHUBISHIXD520U

Bid Type

Single Packet Bid

Key Highlights

  • • Repair scope includes DPL multimedia projector, multiple CPUs, HP, EPSON, and CANON printers, and UPS units
  • • Mandatory Material Test Certificate with supply; pre-dispatch inspection at seller premises
  • • External inspection/lab testing charges borne by Buyer; in-house testing at seller facilities
  • • Option clause allows up to 25% quantity increase/decrease with proportional delivery time extensions
  • • 7-day inspection window; consignee rights of rejection preserved per GTC
  • • No BOQ items; emphasis on service/repair rather than new components

Categories 8

MICROPROCESSORS CENTRAL PROCESSING UNIT UPS ATM AUDIO VISUAL INSTRUMENT MACHINE PROJECTOR VIDEO OUTPUT DEVICE

Tender Overview

The Indian Army through the Department Of Military Affairs invites bids for repairing a range of IT and printing equipment, including a DPL Multimedia Projector (REGD NO MITSHUBISHIXD520U), multiple CPUs (REGD NOS UDVHG5137GD846832, UXVD9S1751E1084419, 38378861174), and several printers (HP LaserJet 1020/1020 Plus, EPSON L3110, CANON XEROX) plus UPS units (1KVA, 600VA) and related peripherals. The scope is repair services rather than new supply, with a focus on established asset maintenance for defense facilities. The procurement emphasizes documented qualification, on-site/off-site inspection readiness, and adherence to the buyer’s pre-dispatch testing regime. A key differentiator is the mandatory Material Test Certificate and pre-dispatch inspection conducted at the seller’s premises, with costs borne by the buyer for external labs. The option clause allows quantity fluctuations up to 25% during contract execution, extending delivery periods proportionally with a minimum 30-day baseline. This tender requires strict documentation and compliance with inspection protocols before dispatch.

Technical Specifications & Requirements

  • Product/Service: Repair of fixed IT equipment and office peripherals as listed (DPL projector, CPUs, printers, UPS units)
  • Inspection: Pre-dispatch inspection at seller premises; external lab testing charges borne by Buyer; in-house testing facilities provided by Seller
  • Documentation: Material Test Certificate to accompany goods; certificates to be uploaded with bid per ATC/Corrigendum
  • Delivery & Acceptance: Goods dispatched post-clearance; rejection rights reserved by consignee per GTC; 7-day inspection window noted
  • BOQ: No items listed; total item count is 0 in BOQ; scope is service-oriented rather than material supply
  • Compliance: Mandatory certificate submission; adherence to buyer’s testing criteria determines acceptability
  • Standards: Not specified; emphasis on documentary traceability and pre-dispatch verification
  • Delivery Period: Based on option clause and contract terms; extended timelines as per quantity adjustments

Terms, Conditions & Eligibility

  • EMD/Deposit: Not listed in provided data; ensure submission as per bid document if invoked
  • Allocation: Option to increase quantity by 25% during contract; delivery extension rules apply with minimum 30 days
  • Inspection Fees: External inspection charges borne by Buyer; seller must facilitate in-house testing
  • Documentation: Upload all relevant certificates; MT certificates required with supply; failure to provide may lead to rejection
  • Delivery & Payment: Pre-dispatch inspection required; payment terms not specified in data; delivery schedule follows inspection clearance
  • Warranty/Support: Not specified; terms suggest ongoing repair capability and post-delivery verification
  • Eligibility: Vendor must be capable of repair services for listed devices; compliance with ATC/Corrigendum critical

Key Specifications

  • Repair of: DPL Multimedia Projector (REGD NO MITSHUBISHIXD520U)

  • Repair of CPUs: UDVHG5137GD846832, UXVD9S1751E1084419, 38378861174

  • Printers: EPSON L3110, HP LaserJet 1020, HP LaserJet 1020 Plus, CANON XEROX

  • UPS: 1KVA, 600VA

  • Material Test Certificate to accompany supply

  • Pre-dispatch inspection at seller premises; external labs as decided by buyer

  • 7-day readiness for inspection; delays attributed to buyer in certain cases

Terms & Conditions

  • Pre-dispatch inspection required before dispatch; buyer bears external lab charges

  • Option to modify quantity up to 25% with proportional delivery extension

  • Material Test Certificate mandatory with repaired items; certificates uploaded with bid

Important Clauses

Payment Terms

Details not specified; evaluation likely based on contract terms and pre-dispatch compliance

Delivery Schedule

Delivery extensions governed by option clause; minimum 30 days baseline for extended quantities

Penalties/Liquidated Damages

Not specified in data; penalties may be defined in GTC or contract terms

Bidder Eligibility

  • Capability to repair IT equipment and peripherals listed

  • Ability to provide Material Test Certificates with repaired units

  • Compliance with pre-dispatch inspection and testing procedures

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Closed: 17 September 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in repairing IT equipment and peripherals

4

Financial statements or solvency certificate

5

Material Test Certificate to accompany repaired items

6

OEM/service provider authorizations (where applicable)

7

Technical bid documents showing repair capability and facilities

8

Any ATC/Corrigendum-specific certificates

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army repair services in 2025?

Bidders must meet eligibility criteria for repairing listed devices, submit GST, PAN, experience certificates, and MT certificates, and upload all required documents per ATC/Corrigendum. The bid emphasizes pre-dispatch inspection and external lab testing costs borne by the Buyer, with a 25% quantity option.

What documents are required for repair tender in Indian Army?

Required documents include GST registration, PAN, past repair experience certificates, financial statements, Material Test Certificate, OEM authorizations (if applicable), and technical bid detailing repair facilities; ensure upload per Terms and Conditions to avoid rejection.

What is the delivery extension rule for quantity changes?

Delivery periods extend proportionally to the increased quantity under the option clause, with a minimum extension of 30 days; if original period is shorter, extensions align with the original period. This applies to up to 25% quantity changes.

What inspections occur before dispatch for repaired items?

Pre-dispatch inspection is mandatory at seller premises or designated site; external lab testing charges are buyer-borne; sellers provide in-house testing facilities; goods move to consignee after clearance.

Which devices are covered under this repair tender in 2025?

Devices include a DPL Multimedia Projector (REGD MITSHUBISHIXD520U), CPUs (three models), EPSON L3110, multiple HP LaserJet 1020/1020 Plus printers, CANON XEROX machine, and UPS units 1KVA and 600VA.

What is required with the Material Test Certificate?

Material Test Certificate must accompany repaired items and will be used by Buyer’s Lab to determine acceptance; ensure certificate aligns with device model and serials listed in bid documents.

Are BOQ items present for this repair tender in Indian Army?

No BOQ items are listed; the tender scope is service-based repair rather than supplying new components, so bidders should focus on capability and certification rather than quantity-based pricing.

What standards or certifications are mandatory for repair bid?

The tender requires MT certificates and adherence to inspection/testing procedures; while no specific IS/ISO numbers are listed, bidders must provide certificates and documentation per ATC/Corrigendum.