GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower Tender 2025 LED Flood System V2

Bid Publish Date

17-Nov-2025, 7:53 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹30,600

Value

₹15,30,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:53 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Two Packet Bid

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The government body is the Panchayat Raj Department, Uttar Pradesh, seeking procurement of a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). Estimated contract value is ₹1,530,000 with an EMD of ₹30,600. The scope includes supply of the lighting tower and LED flood components, to be delivered under contract terms that permit a ±25% quantity variation. The tender emphasizes site reconnaissance by bidders, responsibility for installation logistics, and compliance with OEM authorization requirements. A key differentiator is the option clause allowing extended delivery and quantity adjustments at contracted rates, impacting project scheduling and cash flow planning. The absence of BOQ items suggests a high-level supply focus and potential customization on site. This tender is configured for bidders prepared to coordinate logistics and on-site installation with adherence to buyer terms.

Key differentiators include the option clause for quantity variation up to 25%, and the requirement to obtain and submit OEM authorization when distributors bid. The contracting authority reserves rights to modify order quantities during currency and to extend delivery as per calculated timelines, making supplier capacity and lead times critical for timely delivery and cash management.

Keywords: tender in Uttar Pradesh, Panchayat Raj procurement, LED flood lighting system V2, high mast tower UP 2025, IS/standards alignment, site visit required, OEM authorization, 25% quantity variation, delivery timeline

Key Specifications

  • High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

  • Estimated contract value: ₹1,530,000; EMD: ₹30,600

  • Quantity variation allowance: ±25%

  • Site visit at bidder's own cost; on-site indemnity

  • OEM authorization required for distributor bids; MAF/OEM details mandatory

  • Buyer logo printing on scope deliverables

  • Delivery period adjustments with minimum 30 days

Terms & Conditions

  • EMD amount and variation rights up to 25%

  • Site visit costs borne by bidder and indemnity clause

  • OEM authorization/MAF requirement for distributors

Important Clauses

Payment Terms

Not explicitly stated; bidders should seek clarity on milestone payments linked to delivery and installation; ensure alignment with contract rates for any quantity variation up to 25%

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended period rules apply with minimum 30 days; option to modify quantity during currency

Penalties/Liquidated Damages

Not specified; bidders should confirm LD terms for late delivery or non-compliance with installation scope

Bidder Eligibility

  • Proven experience in supplying high mast lighting or LED flood lighting systems

  • Financial capacity to handle ₹1.53 million project and 25% quantity variation

  • Ability to provide OEM authorization documents and installation support

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Posted: 9 April 2025
Closed: 19 April 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh

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Posted: 10 April 2025
Closed: 21 April 2025
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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh

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Posted: 26 March 2025
Closed: 11 April 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar high mast lighting projects

4

Financial statements for the last 2-3 years

5

EMD submission document (₹30,600)

6

Technical bid documents and method statement

7

OEM/Manufacturer Authorization Form (MAF) or OEM authorization

8

Any installation plan or site readiness documentation

9

Business registration and contact details

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high mast lighting tender in Uttar Pradesh 2025

Bidders should prepare EMD of ₹30,600, obtain OEM authorization (MAF) if bidding as distributor, and submit GST, PAN, and financials. Include installation plan, site readiness, and indemnity for site visits. Ensure compliance with the option clause allowing ±25% quantity variation at contract rates.

What documents are required for Panchayat Raj lighting tender in UP

Submit GST certificate, PAN card, experience certificates for similar projects, latest financial statements, EMD receipt, technical bid, OEM/MAF authorization, installation plan, and logo printing confirmation. Ensure vendor is prepared for site visit at own cost and indemnity terms.

What are the delivery terms for high mast tower tender UP

Delivery period starts from the last date of the original delivery order; option-based extensions allowed with a minimum 30 days; quantity may be increased up to 25% during contract, with delivery adjustments accordingly.

What is the EMD amount for this UP lighting tender 2025

The EMD amount is ₹30,600. Bidders must submit the EMD along with the bid submission, using online or demand draft per bidder instructions, and ensure validity for the bid evaluation period.

What OEM requirements apply for this UP lighting procurement

If bidding through Authorized Distributor, attach OEM Authorization/MAF with full details (name, designation, address, email, phone). Direct OEM bids should provide complete manufacturer credentials and installation capabilities.

What standards or certifications are required for the UP lighting tender

The tender data specifies LED flood lighting with V2 system; while explicit standards are not listed, bidders should supply OEM certifications, installation compliance, and any applicable industry standards for high mast lighting systems as available from the OEM.

How does the 25% quantity variation affect pricing and delivery

If quantity varies ±25%, contract rates apply to the adjusted quantity; delivery schedules will recalculate based on the new quantity against original delivery period, with a minimum extension of 30 days as stipulated in option clause.

What is included in the scope of supply for this UP tender

Scope indicates supply, installation-ready components for High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2); bidders should confirm exact items with the buyer, including any required logos and OEM components, during bid submission.

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