Panchayati Raj Department Odisha KHORDHA Desktop Computers UPS MFM Scanner Tender 2025

Tender Overview

The procurement opportunity is issued by the Panchayati Raj Department, Odisha, for KHORDHA (751001) involving multiple IT hardware categories: Entry and Mid Level Desktop Computer, Line Interactive UPS with AVR (V2), Multifunction Machine (MFM) (V2), and Scanner (V3). The BOQ shows zero items, and the bid specifies flexible quantity adjustments up to 25% during contract execution. The tender emphasizes data sheet alignment, anti-malicious code certification, GST handling, and market-life compliance. Offerors must upload product data sheets and attest to non-obsolescence for at least 5 years of post-bid market availability. It also requires OEM integrity checks and GST considerations, with delivery terms linked to the original delivery order and potential extension based on quantity. The opportunity targets vendors capable of supplying standard IT hardware with accompanying software/firmware compliance in a government procurement context.

• Location: KHORDHA, ODISHA
• Organization: Panchayati Raj Department Odisha
• Product scope: Desktop Computers, Line Interactive UPS with AVR, MFM, Scanners
• Key differentiator: option to increase/decrease quantity up to 25% at contract rates
• Deliverables emphasis: device data sheets, malware-free certifications, and GST compliance

Technical Specifications & Requirements

• No explicit technical specifications are provided in the tender text; however, the follow-up requirements include:
  • Upload of Data Sheets for all offered items to enable parameter verification
  • Certification against embedded malware; Malicious Code Certificate to be uploaded
  • GST awareness: bidders to account for applicable GST; reimbursement as per actuals or as per applicable rates
  • Market-life criterion: offered products must have at least 5 years residual market life and not be end-of-life per OEM
  • Data integrity checks to avoid parameter mismatch; data sheets will be cross-verified
  • Terms allow a flexible delivery window based on original delivery order with minimum 30 days
  • No mandatory standards explicitly listed (IS/ISO not specified); emphasis on data sheet conformity and anti-malware proof

Terms, Conditions & Eligibility

• Quantity flexibility: up to ±25% of bid quantity during contract and currency, with delivery timing calibrated to original delivery period and extended period rules
• Financial standing: bidder must avoid liquidation or bankruptcy and upload an undertaking
• Obsolescence: only non-obsolete products with ≥5 years market life allowed
• Documentation: Data Sheet and Malicious Code Certificate mandatory; GST handling to be self-declared by bidder
• Warranty/Support: not specified; ensure data-sheet conformance and malware-free certification
• Compliance: verify product parameters against data sheet to prevent bid rejection