GEM

Department Of Wildlife Protection Jammu & Kashmir Laptop & All-in-One Computers Tender 2025 - 25% Quantity Option, EMD DD

Bid Publish Date

22-Nov-2025, 3:48 pm

Bid End Date

02-Dec-2025, 9:00 pm

Bid Opening Date

02-Dec-2025, 9:30 pm

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue22-Nov-2025, 3:48 pm
AwardPending
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Quantity

2

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

Organization: Department Of Wildlife Protection, Forest Department Jammu and Kashmir. procurements cover High End Laptop - Notebook (Q2), as well as related All-in-One Computers, printers and scanners for consignee locations. The tender includes a 25% quantity variation right during both initial and extended delivery periods, with delivery time calculated from the last delivery date and minimum 30 days. Submission requires EMD via DD before bid end date, and compliance with ATC terms. The bidder must demonstrate after-sales capability in the consignee state and provide OEM service details. This bid emphasizes government supply of IT equipment with strict eligibility and documentation rules.

Technical Specifications & Requirements

  • Scope includes supply, installation and configuration of All-in-One Computers, Laptops, Printers and scanners, plus data transfer from old PCs, internet configuration, printer setup and user software installation.
  • Vendor must have adequate manpower in the consignee State/UT for after-sales service; provide contact details and address with quote.
  • Service Centre details of OEM in consignee location and Toll-Free number to be submitted with quote.
  • Bidder must have executed similar government sector work within the consignee State/UT.
  • Both bidder and OEM must not be debarred by any central/state govt agency; an affidavits must be attached.
  • Incomplete bids or missing EMD submissions will be rejected; non-submission or deviation from terms leads to disqualification.
  • OEM must be among TOP 4 numbers in the latest IDC report.

Terms, Conditions & Eligibility

  • EMD: payable via DD before bid end date; non-submission leads to rejection.
  • Delivery terms: option clause allows quantity variation up to 25% at contracted rates; delivery period starts from the last date of original delivery order.
  • Payment terms: as per government procurement policy (noted as milestone/contingent on delivery and acceptance).
  • Warranty/Support: after-sales service requirement with OEM service center in consignee state.
  • Eligibility: bidder and OEM must not be blacklisted; must provide required affidavits and demonstrate prior govt sector experience.
  • Submission: complete bid with requisites, BOM and EMD; incomplete bids are rejected without clarification.

Key Specifications

  • Product category: Laptops, All-in-One Computers, Printers and Scanners

  • Scope: supply, installation, configuration and data migration from old PCs

  • Delivery: 25% quantity variation rights; minimum 30 days extension guarantee

  • Service: OEM service center in consignee state; toll-free support

  • Eligibility: prior govt project experience; IDC top-4 OEM requirement

Terms & Conditions

  • EMD submission via Demand Draft before bid end date

  • 25% quantity variation during contract and extended delivery period

  • OEM must have a qualified local service center and be in IDC top-4

Important Clauses

Payment Terms

Payment terms aligned to government policy; contingent on delivery completion and acceptance

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period follows the option clause with minimum 30 days

Penalties/Liquidated Damages

Penalties apply for non-compliance with delivery and performance commitments as per terms (not fully specified in data)

Bidder Eligibility

  • Proven experience in supplying similar government IT equipment

  • OC/OEM authorized with presence in consignee state

  • Not blacklisted by any central or state government entity

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar government IT equipment supply

4

Financial statements or turnover proof

5

EMD submission proof (DD) prior to bid end date

6

Technical bid documents and compliance certificates

7

OEM authorization/authorization letters

8

Service center details in consignee state with contact information

9

Affidavit declaring no prior debarment/blacklisting

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid on laptops tender in Jammu and Kashmir 2025

Bidders must submit GST, PAN, experience certificates, financial documents and EMD via DD before the bid end date. Ensure OEM authorization, service center details in the consignee state, and affidavit of no debarment. Include IT equipment scope, data migration and installation details in technical bid.

What documents are required for IT equipment tender in J&K Forest Department

Required documents include GST certificate, PAN, experience certificates for govt projects, financial statements, EMD (DD), OEM authorization, service center proof in consignee state, and an affidavit confirming no blacklisting. Technical bid should demonstrate prior govt sector delivery capacity.

What are the delivery and quantity variation terms for this tender

The contract allows up to 25% quantity variation during placement and currency of contract. Delivery starts from the last date of original delivery order, and with extended time calculated as (additional quantity/original quantity) × original period, minimum 30 days.

Which OEM requirements are specified for the bidding

OEM must be present in the top 4 by the latest IDC report and must provide local service center details with toll-free number. Bidder should demonstrate similar govt-sector experience and attach OEM authorization to quote.

What is the scope of supply under this tender in J&K

Scope includes supply, installation, configuration of Laptops, All-in-One Computers, Printers and Scanners, plus data transfer from old PCs, internet configuration and user software installation at consignee locations.

What are the after-sales requirements for this procurement

Bidders must provide sufficient manpower in the consignee state, a documented service center, and OEM toll-free support. After-sales service should address hardware failures, maintenance and timely on-site or remote assistance.

What standards or certifications are referenced in the tender

Tender mentions ISI/ISO-like compliance in general terms; ensure hardware conforms to government IT procurement standards and obtain OEM certifications as part of technical bid submission.