Punjab National Bank Note Sorting Machines (V2) Tender 2025 in India - OEM Turnover, Warranty & AMC 5 Years

Tender Overview

Punjab National Bank invites bids for Note Sorting Machines (V2) under the Banking Sector category. The contract contemplates quantity flex up to 25% at contracted rates and extension of delivery time with a minimum baseline of 30 days. The package requires bidders to meet minimum average annual turnover over the last three financial years and the OEM to meet a similar turnover criterion. An undertaking is required to provide AMC service for 5 years post-warranty, with AMC pricing capped at 10% per annum of the contract price. There is no BOQ item listing, indicating a potentially single- or limited-scope procurement.

The procurement location is not specified in the available data; however, the organization is Punjab National Bank. The tender emphasizes flexibility in quantity, strict turnover eligibility, and post-warranty maintenance commitments, which are critical for bidders providing secure currency-handling equipment. A unique feature is the option clause that governs delivery timelines and quantity adjustments, requiring careful project planning and risk management.

This opportunity targets manufacturers and authorized distributors of note sorting machines, particularly those with established financial credibility and post-warranty AMC capabilities. Ensure readiness to submit standard compliance documents and verify OEM eligibility for the primary product category.

Technical Specifications & Requirements

• No formal technical specifications are provided in the tender data; bidders should prepare to demonstrate compliance with standard note sorting machine capabilities and OEM backing.
• Key risk factors include adherence to delivery extensions, and the requirement to maintain service for five years post-warranty at a maximum annual AMC of 10% of contract price.
• The bid relies on turnover criteria for both the bidder and the OEM; provide audited balance sheets or CA/Cost Accountant certificates covering the last three financial years.
• The tender highlights that the option clause allows quantity adjustments up to 25% during and after contract execution, with delivery time calculations based on original and extended periods.

Terms, Conditions & Eligibility

• EMD: Not specified in the available data (bidders should confirm the exact amount with the tendering authority).
• Turnover criteria: Minimum average annual turnover over the last three years; must be supported by audited statements or CA/cost accountant certificate.
• OEM turnover: OEM of the offered product must meet turnover criteria; in bunch bids, OEM related to highest bid value category must satisfy it.
• Warranty & AMC: Post-warranty AMC for 5 years; AMC rate capped at 10% of contract price per year.
• Option clause: Quantity can be increased/decreased by up to 25%; extended delivery time calculations must be followed.
• Delivery terms: Delivery period commences from the last date of the original delivery order; extended period applies if option exercised.
• Documentation: Ensure submission of GST, PAN, turnover certificates, and OEM authorizations as applicable.