GEM

Indian Army Plywood for General Purposes IS 303 (V3) Bid Kamrup Assam 2025

Bid Publish Date

08-Nov-2025, 8:32 pm

Bid End Date

29-Nov-2025, 9:00 pm

Bid Opening Date

29-Nov-2025, 9:30 pm

EMD

₹2,02,831

Location

KAMRUP , ASSAM

Progress

Issue08-Nov-2025, 8:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1538

Bid Type

Two Packet Bid

Categories 4

PLYWOOD WOODEN FURNITURE WOODEN BOARD WOOD SUPPLY

Tender Overview

Indian Army (Department Of Military Affairs) in Kamrup, Assam invites bids for Plywood for General Purposes marked to IS 303 (V3) (Q2). The project specifies an EMD of ₹202,831 and requires bidders to maintain a healthy financial standing with no liquidation or court proceedings. The scope references compatibility with existing inventory and OEM authorization where applicable. Bids must avoid obsolete products, ensuring at least 1 year residual market life. The procurement emphasizes formal documentation, procurement authenticity, and adherence to GST norms with actual tax applicability. An option clause allows up to 50% quantity variation at contracted rates, and delivery timelines will adapt to the last delivery order date. The organization aims for a seamless integration with current systems and requires NDA compliance. Unique attributes include mandatory OEM authorizations and non-disclosure commitments, reinforcing secure supply and confidential handling.

Technical Specifications & Requirements

  • Category: Plywood for General Purposes marked to IS 303 (V3) (Q2)
  • EMD: ₹202,831 (quoted as security deposit)
  • Quality life: Notwithstanding, product must have minimum 1 year residual market life and not be declared end-of-life by OEM
  • Authorizations: OEM/Original Service Provider authorization form if bidding via distributor
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; non-disclosure certificate on bidder letterhead
  • Option Clause: Quantity may vary up to 50% during contract; delivery period adjusts accordingly; minimum 30 days for added time
  • Compatibility: Supplied plywood must be compatible with existing Indian Army inventory
  • GST: GST applicability at bidder’s rate; reimbursement as per actuals or applicable rate
  • Delivery: Delivery schedule to align with last delivery order date; exact dates not disclosed
  • Warranty/Support: Not expressly specified; ensure OEM support where applicable

Terms, Conditions & Eligibility

  • Financial Standing: Not in liquidation or bankruptcy; provide undertaking
  • Mandatory Documents: PAN, GSTIN, cancelled cheque, EFT mandate; Manufacturer Authorization if applicable; NDA certificate
  • GST: Bidder to determine GST; reimbursement limited to actuals or capped rate
  • OEM Authorization: Required if bidding through authorized distributors; include complete OEM details
  • Delivery & Penalties: Option-based quantity changes; delivery adjustments based on extended periods with minimum 30 days
  • Confidentiality: NDA to protect contract details; breach may trigger legal action
  • Non-Obsolescence: Product must remain market-viable for at least 1 year post-bid
  • BoQ: No BOQ items listed; select plywood product conforming to IS 303 (V3) standards
  • Eligibility: Corporate bidders with relevant plywood supply experience preferred; ensure compliance with security and confidentiality norms

Key Specifications

  • Plywood category: General Purpose marked to IS 303 (V3)

  • EMD: ₹202,831

  • Minimum market life: 1 year

  • OEM authorization required for distributors

  • GST handling at bidder's rate; actuals reimbursement

  • Option quantity: ±50%; delivery period adjusts with extended period

Terms & Conditions

  • EMD requirement and security deposit

  • 50% quantity variation allowed via option clause

  • OEM authorization and NDA mandatory

  • GST as per bidder rate with actuals/reimbursement

  • 1 year residual market life for plywood

  • Non-liquidation requirement

  • Compatibility with existing Army inventory

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or applicable rate; no fixed milestone payment disclosed

Delivery Schedule

Delivery aligned to last order date; option clause allows extended period with calculation formula; minimum 30 days for added time

Penalties/Liquidated Damages

Not explicitly stated; penalties likely as per standard tender provisions for delay and non-conformance

Bidder Eligibility

  • No active liquidation or bankruptcy

  • 1 year residual market life for offered plywood

  • OEM authorization required for distributor bids

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by bank

5

OEM Authorization/Form (if applicable)

6

Non-disclosure agreement (NDA) on bidder letter head

7

Undertaking of non-liquidation/financial solvency

8

Documentation proving 1 year residual market life for offered plywood

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for IS 303 plywood tender in Kamrup Assam 2025

Bidders must meet eligibility criteria including no insolvency, provide PAN, GSTIN, and EFT mandate, plus OEM authorization if bidding through distributors. Ensure plywood complies with IS 303 (V3) and remains at least 1 year market life. Submit NDA and all required documents with the bid.

What documents are required for Indian Army plywood tender in Assam

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization where applicable, NDA, and bidder undertaking on financial solvency. Also provide proof of non-liquidation and a declaration of product life expectancy to meet the 1-year residual market life requirement.

What is the EMD amount for the Kamrup plywood procurement

The earnest money deposit (EMD) is ₹202,831. Submit along with bid as security; ensure payment method aligns with tender terms. EMD validates bid seriousness and enables withdrawal restrictions during bid evaluation.

What are the IS 303 (V3) plywood requirements in this bid

Bid plywood must be marked to IS 303 (V3) and be non-obsolete with at least 1 year residual market life. OEM authorization is required for distributors, and compatibility with existing Army inventory is mandatory to ensure seamless integration.

What is the option clause for quantity variation in this tender

The purchaser may increase or decrease quantity up to 50% of bid quantity. Additional time is calculated as (increased/original) × original delivery period, with a minimum of 30 days. Delivery extension may apply during contract currency.

How does GST impact bidding for Indian Army plywood procurement

Bidders must determine their own GST; reimbursement will be at actual GST or applicable rate (whichever is lower) up to the quoted percentage. Ensure GST registration validity and compliance in the bid submission.

What OEM authorization is required for distributor bids in Assam

Submit an OEM/Original Service Provider authorization form detailing name, designation, address, email, and phone. This ensures supply legitimacy when bidding through authorized distributors and aligns with NDA and confidentiality requirements.

What is the delivery timeline and compatibility requirement

Delivery timing references the last delivery order date with possible extensions per the option clause. Supplied plywood must be compatible with the Indian Army’s existing inventory to avoid integration issues and ensure seamless usage.

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