GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood Lighting System Tender 2025

Bid Publish Date

17-Nov-2025, 7:47 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹27,540

Value

₹13,77,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:47 pm

AwardPending

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Quantity

Bid Type

Two Packet Bid

Key Highlights

• Critical: 25% quantity variation right during placement and currency
• OEM/MAF requirement for authorized distributors; Manufacturer Authorization Form mandatory
• EMD amount and estimated contract value: ₹27,540 and ₹1,377,000 respectively
• Site visitation at bidder expense; indemnity obligations for onsite visits
• Delivery terms anchored to original delivery order date; extended time rules defined
• No BOQ items listed; scope indicates supply and installation of LED high mast tower
• ATC/terms emphasize installation scope and cost-inclusive bid
• Emphasis on IS standard or specific certification is not provided

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Panchayat Raj Department Uttar Pradesh invites procurement for a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). Estimated value is ₹1,377,000 with an EMD of ₹27,540. The scope involves supply and installation of a compact, octagonal high mast lighting solution for a small area, leveraging LED flood lighting. A 25% quantity variation is permitted during contract placement and currency, with delivery timing linked to the last delivery order date. Site visits are advised at bidder expense, and OEM/MAF documentation is required where applicable. The tender emphasizes installation scope and new lighting system deployment, including delivery at contract rates and potential adjustments during the contract lifecycle.

Technical Specifications & Requirements

Product category: High mast lighting tower with LED flood lighting system (V2) for small area
Estimated value: ₹1,377,000; EMD: ₹27,540
Option clause: Up to 25% quantity increase/decrease at bid/contract time; additional time formula applies with minimum 30 days; delivery based on last order date
Site assessment: Bidder must perform own site visit; costs borne by bidder
ATC & MAF: OEM authorization or Manufacturer Authorization Form required for authorized distributors
Delivery & scope notes: Scope of supply includes all costs; installation implied in contract
BOQ: No items listed

Terms, Conditions & Eligibility

EMD: ₹27,540 (as specified)
Delivery timeline: Linked to last date of original delivery order; extended period rules apply
Site access: Bidder reps allowed with indemnity; bidder assumes liability for visits
Documentation: GSTIN, PAN, experience certificates, financial statements, EMD documents, OEM authorizations (MAF) required
Brand/OEM: OEM/authorized distributor documentation mandatory
Acceptance terms: Compliance with option clause and supply scope as specified

Key Specifications

Product/service names: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)
Estimated value: ₹1,377,000
EMD: ₹27,540
Quantity: up to 25% variation allowed (increase/decrease)
Delivery: aligned to last date of original delivery order; extended period rules apply
Certifications: OEM/MAF documentation required for distributors

Terms & Conditions

Option clause allows ±25% quantity adjustment during contract
Site visit at bidder expense with indemnity obligations
EMD and OEM authorization documentation mandatory for bid submission

Important Clauses

Payment Terms

Not explicitly stated; contract implies supply at contracted rates with delivery aligned to orders

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period rules apply with formula

Penalties/Liquidated Damages

Not specified in the provided terms; potential LD could be implied by option clause and delivery delays

Bidder Eligibility

Eligibility to supply high mast lighting towers with LED flood systems
Demonstrated experience in similar projects (LED lighting installations)
Financial capability to meet ₹1,377,000 contract value and EMD

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High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

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Closed: 11 April 2025

GEM

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar high mast/LED lighting projects

Financial statements (audited) or solvency certificate

EMD submission document (₹27,540) via online or DD as applicable

Technical bid submission documents

OEM authorization or Manufacturer Authorization Form (MAF) for authorized distributors

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on the high mast lighting tender in Uttar Pradesh 2025

Submit the required documentation: GST, PAN, experience certificates, financials, and EMD ₹27,540. Include OEM/MAF authorizations and site readiness details. Ensure adherence to the 25% quantity variation clause and provide installation scope in the bid price.

What documents are required for the Panchayat Raj LED tower tender in UP

Required documents include GST certificate, PAN card, audited financial statements, experience certificates for similar LED lighting projects, EMD ₹27,540, technical bid, and OEM authorization/MAF for authorized distributors to demonstrate legitimacy and capability.

What are the delivery terms for the Uttar Pradesh lighting procurement

Delivery starts after issuing the original delivery order; if quantity increases, additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days, with possible extension up to the original period.

What standards or certifications are required for the LED tower tender UP

The terms require OEM authorization or Manufacturer Authorization Form (MAF) for distributors; specific standards are not listed in the available data, but compliance with the contract’s installation and supply scope is implied.

How is the EMD amount relevant to the bid for UP lighting

The EMD is ₹27,540 and must accompany the bid as a security deposit; ensure it is valid at submission and in line with payment methods specified by the buyer terms.

What is the scope of supply for the UP high mast lighting project

Scope includes supply and installation of an octagonal high mast tower with LED flood lighting system (V2); all cost components must be included in the bid price, with the option to adjust quantity up to 25%.

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Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower Tender 2025 LED Flood System V2

Panchayat Raj

📍 KAUSHAMBI, UTTAR PRADESH

EMD: ₹30,600

Est: ₹15.3 L

⏰ Deadline: 2 weeks left

🛒 Type: Goods

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