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Indian Army Stationery & Office Supplies Tender Gurudaspur Punjab 2025 - Stationery, Desks, Paper & Accessories Procurement

Posted

31 Oct 2025, 06:54 pm

Deadline

10 Nov 2025, 07:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue31 Oct 2025, 06:54 pm
AwardPending
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Quantity

2083

Category

Scissors Small 25 mm

Bid Type

Two Packet Bid

Tender Overview

Indian Army invites bids for a comprehensive range of stationery and Office Supplies in Gurdaspur, Punjab. The procurement covers 45 listed items including binder clips, drawing sheets, filing folders, envelopes, stamps, tapes, highlighters, pens, pencils, staplers, punches, ledger pages, and scale rulers. The estimated value is not disclosed, but the scope spans multiple item categories and bulk quantities across a single procurement window. A key differentiator is the inclusion of an option clause enabling up to 25% quantity variation at contracted rates, with delivery timelines tied to the original order’s delivery period. This tender targets reliable suppliers capable of meeting uniform quality and timely delivery for the Army’s administrative stationery needs. Unique aspects include the diverse mix of paper goods, adhesives, organizers, and writing instruments required for daily office use, with emphasis on consistent supply at scale. This tender presents a structured opportunity for vendors experienced in government procurement to service a disciplined, high-volume client.

Technical Specifications & Requirements

  • No formal technical specifications are listed in the tender data; items fall under standard office stationery and basic supply categories.
  • The BOQ lists 45 items, but item-level quantities and units are not provided.
  • Categories cover writing instruments (pens, pencils, markers), paper products (drawing sheets, ledger pages), filing and organization (envelopes, stamp pads, clipboards, binders, folders), and miscellaneous consumables (adhesives, tapes, highlighters, erasers, rulers, punches).
  • Given the Army context, bidders should anticipate quality and supplier capability to meet routine procurement cycles, with reliable delivery across a bulk, multi-item schedule.
  • Compliance with standard office-supply quality where applicable (brand-agnostic but reliable sources) is implied by the buyer’s terms.

Terms, Conditions & Eligibility

  • Option Clause permits increasing/decreasing ordered quantity up to 25% of bid quantity at contract time and during the currency of the contract, with updated delivery timelines calculated as (Increased quantity Ă· Original quantity) Ă— Original delivery period, minimum 30 days.
  • Suppliers must comply with the buyer’s delivery extension mechanics, including potential multi-interval adjustments.
  • No specific EMD amount is disclosed in the data; bidders should prepare standard government EMD compliance documents.
  • Payment terms and overall eligibility criteria are not detailed in the available tender data; bidders should expect standard government purchase conditions and documentation requirements.
  • The tender requires adherence to the buyer-added terms in the “Generic” section and any local procurement rules applicable in Punjab.

Key Specifications

    • Item categories: stationery and office supplies (e.g., pens, pencils, drawing sheets, envelopes, binders, tapes, erasers, stamp pads, staplers, punches, ledger pages, scale, pens, markers)
    • BOQ items: total of 45 items with unspecified quantities
    • Delivery mechanics: option to adjust quantity up to 25% during contract, with delivery period recalculation
    • Quality expectation: standard government office supply quality; no brand-mandatory requirements specified
    • Documentation: typical bid submission documents required; exact list not provided in data

Terms & Conditions

  • 25% quantity variation allowed at contract delivery; adjusted delivery period applies

  • Delivery period recalculation formula: (Increased quantity Ă· Original quantity) Ă— Original delivery period, min 30 days

  • EMD and exact payment terms not disclosed; bidders should rely on standard government procurement documents

Important Clauses

Payment Terms

No explicit payment terms specified in data; bidders should assume standard government terms and verify in the final RFP documents

Delivery Schedule

Delivery timing associated with original delivery order; extension possible via option clause with calculated extended period

Penalties/Liquidated Damages

Not specified in data; bidders should review final contract for LD/penalty provisions

Bidder Eligibility

  • Experience in supplying office stationery and related supplies to government or large organizations

  • Ability to fulfill bulk orders with reliable distribution and timely delivery

  • Compliance with standard GST registration, PAN, and financial capability as per tender terms

Bill of Quantities (BOQ) 45 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Scissors Small 25 mm Scissors Small 25 mm 6 nos kumar3684@863 21
2 Binder Clip Small 25 mm Binder Clip Small 25 mm 10 pkt kumar3684@863 21
3 Board Duster Board Duster 1 nos kumar3684@863 21
4 Brown tape Large Brown tape Large 2 nos kumar3684@863 21
5 Clip Board Clip Board 7 nos kumar3684@863 21
6 Cutter Cutter 13 nos kumar3684@863 21
7 Cutter Blade Cutter Blade 8 pkt kumar3684@863 21
8 Drawing Sheet Blue Drawing Sheet Blue 50 nos kumar3684@863 21
9 Drawing Sheet Pink Drawing Sheet Pink 70 nos kumar3684@863 21
10 Drawing Sheet Yellow Drawing Sheet Yellow 50 nos kumar3684@863 21
11 Driver Car Diary Driver Car Diary 40 nos kumar3684@863 21
12 Envelope Small White Envelope Small White 100 nos kumar3684@863 21
13 Envelope Brown Envelope Brown 500 nos kumar3684@863 21
14 Erasser Erasser 28 nos kumar3684@863 21
15 Fevicol 500 ml Fevicol 500 ml 15 nos kumar3684@863 21
16 Glue Stick Glue Stick 34 nos kumar3684@863 21
17 Gum Bottle Gum Bottle 4 nos kumar3684@863 21
18 Highlighter Yellow Highlighter Yellow 23 nos kumar3684@863 21
19 Pen Blue Reynolds Pen Blue Reynolds 61 nos kumar3684@863 21
20 Pen Red Reynolds Pen Red Reynolds 35 nos kumar3684@863 21
21 Pencil Pencil 51 nos kumar3684@863 21
22 Permanent Marker Permanent Marker 16 nos kumar3684@863 21
23 Register 200 pages Register 200 pages 40 nos kumar3684@863 21
24 Sketch Pen Black Sketch Pen Black 2 nos kumar3684@863 21
25 Stamp Pad Stamp Pad 5 nos kumar3684@863 21
26 Stamp Pad Ink Stamp Pad Ink 4 nos kumar3684@863 21
27 Stapler Small Stapler Small 7 nos kumar3684@863 21
28 Stapler Pin Small Stapler Pin Small 26 pkt kumar3684@863 21
29 Tap Blue 1 inch Tap Blue 1 inch 21 nos kumar3684@863 21
30 Tap Red 1 inch Tap Red 1 inch 14 nos kumar3684@863 21
31 Tap Yellow 1 inch Tap Yellow 1 inch 9 nos kumar3684@863 21
32 Temp Marker Temp Marker 14 nos kumar3684@863 21
33 Transparent Tap 3 inch Transparent Tap 3 inch 12 nos kumar3684@863 21
34 Transparent Tap 1 inch Transparent Tap 1 inch 40 nos kumar3684@863 21
35 Whitner Pen Whitner Pen 5 nos kumar3684@863 21
36 Flag colour Flag colour 6 nos kumar3684@863 21
37 Steel Scale Steel Scale 7 nos kumar3684@863 21
38 Ledger Pages Ledger Pages 516 nos kumar3684@863 21
39 V5 Pen V5 Pen 10 nos kumar3684@863 21
40 Legder Pages Legder Pages 200 nos kumar3684@863 21
41 U Clip U Clip 2 nos kumar3684@863 21
42 Black Pen Reynolds Black Pen Reynolds 5 nos kumar3684@863 21
43 Domper Sponge Pad Domper Sponge Pad 3 nos kumar3684@863 21
44 Punching Machine Punching Machine 1 nos kumar3684@863 21
45 Ledger Cover Ledger Cover 10 nos kumar3684@863 21

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Frequently Asked Questions

How to bid for Indian Army stationery tender in Gurudaspur Punjab 2025 with 45 items

Bidders must qualify through standard government procurement processes, submit GST and PAN, provide experience certificates for office-supply handling, and demonstrate financial capability. Ensure compliance with the option clause allowing up to 25% quantity variation and prepare for bulk delivery timelines and potential extended periods as per contract terms.

What documents are required for the Indian Army procurement in Punjab 2025

Submit GST certificate, PAN, and experience certificates for similar government tenders, financial statements, EMD documentation, technical bid documents, OEM authorizations if applicable, and any required warranty or service certifications. Ensure all documents are current and match bid submission formats.

What is the delivery timeline and option clause for this Gurudaspur tender

Delivery follows the original delivery period stated in the order; if quantities are increased by up to 25%, the extended period is recalculated as (Increased Ă· Original) Ă— Original delivery period, with a minimum of 30 days. Ensure your logistics plan accommodates potential extension triggers.

What are the technical requirements for office stationery in this Army bid

The tender lists 45 items across categories like pens, pencils, drawing sheets, envelopes, stamps, and tapes. No item-specific performance specs are provided; bidders should rely on standard quality for office supplies and ensure consistent stock availability across bulk orders.

What are the eligibility criteria for bidders in this Gurudaspur procurement

Eligibility includes prior experience supplying office stationery to large organizations or government bodies, valid GST and PAN, and demonstrated financial stability. Bidders should be prepared to meet bulk delivery capabilities and maintain supply consistency under government procurement norms.

How to verify payment terms for Indian Army office supplies tender 2025

Payment terms are not explicitly stated in the available data; bidders should confirm terms in the final tender documents, but expect standard government procurement practice with milestone payments on delivery and acceptance, subject to contract-specific terms.