GEM

Indian Army Laptop Procurement: HP Omnibook X Flip 14'' Tender 2025

Bid Publish Date

25-Nov-2025, 11:09 am

Bid End Date

05-Dec-2025, 12:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue25-Nov-2025, 11:09 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Indian Army, under the Department Of Military Affairs, seeks to procure HP Omnibook X flip 14'' laptops. The bid covers a catalog of laptops with a potential quantity adjustment of up to 25%, and delivery terms anchored to the original delivery period. The contract contemplates ISD-like aftersales service via an OEM-registered office in India for imported products, and requires bidders to demonstrate turnover compliance and financial stability. The opportunity targets laptop supply for defense logistics with strict adherence to delivery timeframes and price stability across extended quantities. Unique clauses include option-based quantity variations and calibrated delivery timelines. This tender is framed for bidders targeting tender in India with a focus on secure, government-grade portable computing devices.

Technical Specifications & Requirements

  • Product: HP Omnibook X flip 14'' laptop
  • Quantity flexibility: up to 25% increase on bid quantity; extended delivery period calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Delivery period: linked to last date of original delivery order; extended time rules apply
  • OEM/after-sales: imported product must have registered Indian office for after-sales support
  • Financials: bidder turnover criteria and OEM turnover criteria as specified in bid document; documentary evidence via audited balance sheets or CA/Cost Accountant certificates
  • GST: bidders must determine applicable GST; reimbursement as actuals or applicable rates, whichever is lower, up to quoted GST percentage
  • Warranty/Support: not explicitly stated but implied through OEM service requirement and after-sales support
  • Category scope: government procurement of consumer IT hardware with defense considerations
  • Standards: no explicit standards listed in provided data
  • BOQ/Items: no BOQ items provided

Terms, Conditions & Eligibility

  • EMD/Financial standing: bidder must avoid liquidation or bankruptcy; upload undertaking
  • Turnover: minimum average annual turnover over last three years; provide audited statements or CA/Cost Accountant certificate
  • OEM turnover: minimum average turnover for the OEM over last three years; provide similar financial documentation
  • GST handling: determine own GST; reimbursement policy per tender terms
  • Delivery: delivery terms tied to original delivery order; option clause governs extended delivery
  • Export/Import: if imported, OEM must have India-based registered office for after-sales service
  • Documentation: submit mandatory financial and technical documents as per bid terms
  • Vendor eligibility: maintain financial health, non-liquidation status, and maintain the ability to supply defense-grade laptops

Key Specifications

    • Product name: HP Omnibook X flip 14'' laptop
    • Delivery flexibility: up to 25% quantity increase with extended delivery periods
    • Delivery timing rule: calculated as (Increase ÷ Original) × Original delivery period, min 30 days
    • AFS/Support: OEM or Authorized Seller must maintain registered Indian office for after-sales service
    • Financial proofs: three-year turnover proof via audited statements or CA/Cost Accountant certificate
    • GST: bidder to determine GST; reimbursement limited to actuals or applicable rates, whichever is lower

Terms & Conditions

  • Key Term 1: Quantity may be increased by up to 25% during contract

  • Key Term 2: Delivery period extends from last date of original delivery order

  • Key Term 3: Imported products require an Indian OEM registered office for after-sales service

Important Clauses

Payment Terms

GST reimbursement based on actuals or applicable rates, not exceeding quoted GST percentage; bidder to determine GST

Delivery Schedule

Delivery starts from the last date of original delivery order; option clause may extend time with 30-day minimum

Penalties/Liquidated Damages

Not explicitly described in provided terms; implied via delivery-time extensions and performance risk

Bidder Eligibility

  • Not under liquidation or bankruptcy; furnish undertaking

  • Minimum average turnover for bidder over last 3 financial years

  • OEM turnover criteria met for the offered product

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last three financial years

4

Certificate from Chartered Accountant/Cost Accountant confirming turnover

5

OEM authorization/arrangement letter (for imported products)

6

Declaration of non-liquidation or insolvency

7

Technical bid documents and product specification sheets

8

Proof of Indian office for after-sales support (if importing)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army laptop tender in India 2025?

To bid, bidders must submit GST details, PAN, audited turnover, and OEM authorization. Provide technical sheets for HP Omnibook X flip 14" and demonstrate non-liquidation status. Ensure compliance with the 25% quantity option and extended-delivery calculation rules. Attach financial statements and CA certificates as required.

What documents are required for the HP Omnibook X flip 14 tender in India?

Required documents include GST registration, PAN, three-year turnover proof via audited statements or CA certificates, OEM authorization for imported units, non-liquidation undertaking, technical specification sheets, and proof of Indian after-sales support; submit with the bid in the prescribed format.

What are the delivery and quantity terms for the Army laptop tender in 2025?

The contract allows up to a 25% quantity increase. Delivery starts after the original delivery order date, with extended time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days. Additional extensions may be allowed within original delivery period.

What standards or OEM requirements apply to the imported laptops tender?

Imported laptops require an OEM or Authorized Seller with an Indian registered office for after-sales service. Submit the OEM authorization certificate and ensure the product meets defense procurement norms; OEM turnover criteria must be proven with audited statements.

How is GST handled in the Indian Army laptop procurement tender?

Bidders determine their own GST rate; the government reimburses GST per actuals or the lower of the quoted GST percentage. Ensure the bid clearly states the GST rate and verify applicability for defense hardware purchases.

What is the payment and warranty framework for this laptop tender?

The terms specify GST reimbursement with practical limits; the detailed payment schedule is not explicit. Ensure compliance with warranty expectations via OEM terms or supplier warranties, and anticipate standard defense procurement payment practices aligned with delivery milestones.

What is required to demonstrate bidder turnover for this tender in India?

Provide audited balance sheets for the last three financial years or a Chartered Accountant certificate indicating turnover. If the bidder is newly formed, calculate average turnover from completed years post-incorporation per the bid rules.

What is the role of the OEM turnover criteria in the India laptop bid?

The OEM’s average annual turnover over the last three years must meet the bid’s specified threshold. Upload certified audite d balances or CA certificates confirming OEM turnover to validate capacity to supply the HP Omnibook X flip 14'' laptops.

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