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Hindustan Petroleum Corporation Ltd Calibration Tender Budge Budge Kolkata - Weighing Scale/Load Cell/ Tank Calibration 2026

Bid Publish Date

22-Apr-2026, 12:39 pm

Bid End Date

02-May-2026, 1:00 pm

EMD

₹16,000

Value

₹8,00,000

Location

24 PARAGANAS SOUTH , WEST BENGAL
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Progress

Issue22-Apr-2026, 12:39 pm
Technical05-Feb-2026, 12:35 pm
Financial
Award28-May-2026, 5:15 am
Explore all 4 tabs to view complete tender details

Quantity

289

Category

Calibration of Weighing Scale

Bid Type

Two Packet Bid

Key Highlights

  • • Calibration scope includes ISI/ISO standards documentation references in Annexure VI
  • • EMD required as BG for ₹16,000 with strict date validity
  • • Option clause allows ±25% quantity variation with proportional delivery extension
  • • MSE/Startup bidder exemption requires valid UDYAM/DPIIT certificate
  • • Delivery schedule tied to last original delivery date with minimum 30 days extension
  • • Annexures I, II, III, V, VI specify PQC, bid details, and technical compliance

Categories 61

BP INSTRUMENT VOLTMETER WEIGHT MEASURING INSTRUMENT PLATFORM SCALE DECIBEL METER LOAD DEFLECTION TESTING MACHINE GLUCOMETER METAL HARDNESS TESTER TEXTURE ANALYSER MASS FLOW CONTROLLER LABORATORY PRESSES PARAMETER TEST LOADCELLS PRESSURE GAUGE WEIGHT SCALE TESTING INSTRUMENT WEIGH BRIDGE THERMOWELLS DYNAMOMETERS EXTENSOMETERS WATER LEVEL RECORDER FLOW SWITCHES ABT METER WHEAT FLOUR FLOW DETECTOR FUEL PUMP BODYWEIGHT MEASURING SCALE RADIO FREQUENCY ANALYSER TESTING MACHINE WELL TESTING EQUIPMENTS ROUTINE MAINTENANCE SMART POSITIONER TEXTURE ANALYZER LOAD FRAME WATTMETERS BALANCE EQUIPMENT AMC OF ELECTRONIC PYROMETERS STRAIN GAUGES TENSILE STRENGTH TESTER ARTICULATING LAZY ARMS UNIVERSAL TESTING MACHINE LIQUID GAS FLOW MEASURING AND OBSERVING INSTRUMENTS MACHINE THICKNESS GAUGE COMPRESSED SHEET RAIL SCALE MILITARY VEHICLE GOLD MEDAL MAINTENANCE CONTRACT OF ELECTRONIC ENERGY METER TRUCK SCALES METAL PRODUCTS MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER WEIGHTS ACIDIZING FLOW METERS TANKS AND CYLINDERS FLOW REGULATOR AUDIOMETERS METER READING WORK

Tender Overview

Organization: Hindustan Petroleum Corporation Ltd (HPCL) – Budge Budge Lube Plant, Kolkata region. Procurement scope: calibration of multiple measurement instruments including weighing scales, load cells, mass flow meters, tanks, tank kettles, filling machine stamping, tanks, CI weights. Estimated value: ₹800,000 with an EMD of ₹16,000. Location: Budge Budge, Kolkata, West Bengal. A key differentiator is the broad calibration scope across both weighing and process equipment, including stamping for filling machines, with a flexible option clause to adjust quantity by ±25% during contract. Unique clause governs delivery start from the last original delivery date and calculated extension periods. Tender is aligned to HPCL’s calibration QA needs and requires BG-based EMD submission.

Technical Specifications & Requirements

  • Product/service names: calibration services for weighing scale, load cell, mass flow meter, tank, tank kettles, filling machine stamping, CI weights.
  • Estimated value: ₹800,000; EMD: ₹16,000.
  • Delivery considerations: delivery timeline terms exist via option clause; extension time formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • Documentation & PQ: Annexure I/II/III/ V/ VI; EMD via BG; MSE/Startup exemptions require UDYAM or DPIIT recognition.
  • Compliance: Annexure VI confirms technical specifications; pre-qualification defines “Similar Work” for PQC.

Terms, Conditions & Eligibility

  • EMD: ₹16,000 via BG, with BG date on or before bid due date; physical EMD copies to HPCL Budge Budge address within five days.
  • Exemption for MSE/Startups: valid UDYAM or DPIIT startup recognition certificates required.
  • Delivery terms: option to increase order quantity up to 25% during contract; delivery period adjusts accordingly from last delivery date.
  • Bid submission: Annexures A, I, II, III, V, VI to be submitted as specified; non-compliance can lead to rejection.
  • Payment & penalties: terms embedded in standard GeM HPCL ATC; performance/quality terms aligned with calibration scope and related standards.

Key Specifications

  • Product/service: calibration services for weighing scale, load cell, mass flow meter, tank, tank kettles, filling machine stamping, tanks, CI weights

  • Quantity/scale: not specified in BOQ; estimated contract value ₹800,000

  • EMD: ₹16,000 via BG; validity rules per bid due date

  • Standards/certifications: confirm via Annexure VI; IS/ISO alignment not listed explicitly

  • Delivery: option to increase quantity by up to 25%; delivery period extends from last original or extended date with formula

Terms & Conditions

  • EMD must be submitted as BG and valid up to bid close; non-compliance leads to rejection

  • Delivery quantity may vary by ±25% with corresponding delivery period adjustments

  • MSE/Startup exemptions require valid UDYAM or DPIIT startup recognition

Important Clauses

Payment Terms

BG-based EMD, terms embedded in GeM HPCL terms; no advance without contract terms

Delivery Schedule

Option clause permits 25% quantity variation; timing linked to original/extended delivery period with minimum 30 days

Penalties/Liquidated Damages

LD/penalties as per buyer terms for delayed or non-conforming calibration services

Bidder Eligibility

  • Experience in calibration services for industrial measurement instruments

  • Financial capacity aligned with ₹800,000 estimated value

  • Submit EMD via BG and complete Annexures I-VI

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Calibration of Weighing Scale , Calibration of Load Cell , Calibration of Mass Flow Meter , Calibration of Tank , Calibration of Tank Kettles , Filling Machine Stamping , Calibration of Tanks , Calbration of CI Weights

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS
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Documents 7

GeM-Bidding-9235784.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 19 Items Sign in for GEM prices

#1

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(6 kg)

10 ea Delivery: 730 days
#2

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(60 kg)

10 ea Delivery: 730 days
#3

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(300 kg)

30 ea Delivery: 730 days
#4

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(100 kg)

5 ea Delivery: 730 days
#5

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(50 kg)

10 ea Delivery: 730 days
#6

Calibration of Load Cell

Calibration and obtaining W&M certificate of load cell (80 tons)

8 ea Delivery: 730 days
#7

Calibration of Mass Flow Meter

Calibration and obtaining W&M certificate of Mass flow meter

10 ea Delivery: 730 days
#8

Calibration of Tank

Calibration and obtaining W&M certificate of Tanks 1987 KL

8 ea Delivery: 730 days
#9

Calibration of Tank Kettles

Calibration and obtaining W&M certificate of Kettle 100 KL

10 ea Delivery: 730 days
#10

Calibration of Tank

Calibration and obtaining W&M certificate of Tanks 100 KL

20 ea Delivery: 730 days
#11

Calibration of Tank

Calibration and obtaining W&M certificate of Tanks 50 KL

20 ea Delivery: 730 days
#12

Calibration of Tank Kettles

Calibration and obtaining W&M certificate of Kettle 50 KL

20 ea Delivery: 730 days
#13

Filling Machine Stamping

Calibration and obtaining W&M certificate of Filling machine

10 ea Delivery: 730 days
#14

Calibration of Mass Flow Meter

Calibration and obtaining W&M certificate of Mass flow meter

4 ea Delivery: 730 days
#15

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(300 kg)

2 ea Delivery: 730 days
#16

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(6 kg)

2 ea Delivery: 730 days
#17

Calibration of Weighing Scale

Calibration and obtaining W&M certificate of Weighing Scale(100 kg)

2 ea Delivery: 730 days
#18

Calibration of Tanks

Calibration and obtaining W&M certificate of tanks

8 ea Delivery: 730 days
#19

Calbration of CI Weights

Calibration and obtaining W&M certificate of CI Weights(20 Kg)

100 ea Delivery: 730 days

Required Documents

1

EMD BG (₹16,000) submitted in attached BG format; physical copies to HPCL Budge Budge within five days

2

Annexure A: Financial/Technical Pre-Qualification documents

3

Annexure I: Unpriced Bid Details (on letterhead)

4

Annexure II: Declarations I to IX (on letterhead)

5

Annexure III: Bidder & Organizational Details (on letterhead)

6

Annexure V: PPLC Undertaking (with CA certificate if bid value > ₹10 Cr)

7

Annexure VI: Technical Specifications (on letterhead)

8

UDYAM Registration Certificate or DPIIT Startup recognition (if claiming MSE/startup exemption)

Technical Results

S.No Seller Item Date Status
1
EASTERN SYSTEMS & SERVICES PRIVATE LIMITED   Under PMA
-02-05-2026 12:35:08
2
GIRISH CHANDRA GHOSH & G.G.S   Under PMA
-02-05-2026 12:37:10

Financial Results

Rank Seller Price Item
L1
GIRISH CHANDRA GHOSH & G.G.S   Under PMA
Item Categories : Calibration of Weighing Scale,Calibration of Weighing Scale,Calibration of Weighing Scale,Calibrati

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for HPCL Budge Budge calibration tender 2026 in Kolkata

Bidders must submit EMD via BG of ₹16,000, attach Annexures A, I, II, III, V, VI, and provide UDYAM/DPIIT startup certificate if claiming exemption. Ensure BG date matches or precedes bid due date and deliver as per option clause terms; include technical details per Annexure VI.

What documents are required for HPCL calibration bid in Budge Budge

Required documents include EMD BG, Annexure I Unpriced Bid, Annexure II Declarations I-IX, Annexure III Bidder Details, Annexure VI Technical Specifications, Annexure V PPLC undertaking, and PQC Annexure A; MSE exemptions require UDYAM/DPIIT certificate.

What are the calibration service specifications for HPCL Budge Budge bid

Scope covers calibration of weighing scale, load cell, mass flow meter, tank and tank kettles, filling machine stamping, tanks, CI weights. The exact standards are confirmed in Annexure VI; total estimated value is ₹800,000 with EMD ₹16,000.

When is the EMD due for the Budge Budge HPCL calibration tender

EMD must be in BG format and dated on or before the bid due date; physical copies must reach HPCL Budge Budge within five days of the due date; non-compliance leads to rejection.

What is the delivery extension policy for HPCL calibration tender

An option clause allows quantity variation up to 25% with delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extensions may apply to extended delivery period.

What eligibility criteria are required for HPCL calibration bid 2026

Eligibility requires relevant calibration experience, the ability to handle the 800k contract, submission of all annexures, EMD BG, and if seeking MSE exemption, valid UDYAM or DPIIT startup recognition.

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