GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower with LED Flood Lighting System Tender 2025

Bid Publish Date

17-Nov-2025, 7:46 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹27,540

Value

₹13,77,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:46 pm

AwardPending

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Quantity

Bid Type

Two Packet Bid

Key Highlights

• OEM/MAF documentation required with bidder submission
• 25% bid quantity variation rights during contract both before and during execution
• Site inspection costs borne by bidder and indemnity required for site visit
• Logo printing requirement as per buyer specification
• No explicit technical specifications or standards listed; seek clarifications
• Estimated contract value ₹1,377,000 with EMD ₹27,540
• Scope of supply indicates complete equipment provision for high mast LED system
• Delivery period adjustments based on option clause with minimum 30 days

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

Panchayat Raj Department Uttar Pradesh invites bids for a High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2), with an estimated value of ₹1,377,000 and an EMD of ₹27,540. The tender covers supply of the lighting tower and associated LED flood lighting, for installation at an unspecified Uttar Pradesh location. Key differentiators include a flexible quantity option of ±25% at contracted rates and a defined site-visit obligation borne by bidders. The scope requires bidders to comply with extension calculations and delivery timelines aligned to original delivery periods, subject to minimum 30 days extension rules. The ATC emphasizes OEM/MAF documentation and logo branding requirements.

Technical Specifications & Requirements

Product name: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small-area illumination
Estimated value: ₹1,377,000; EMD: ₹27,540
Delivery/quantity flexibility: ±25% at bid/contract; extended delivery period calculations based on (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
Site visit: Bidder bears all site inspection costs; entry requires indemnity against liabilities
Documentation: OEM/MAF/CERT with full contact details; logo printing as per purchaser
Scope of supply: “Supply Inst” indicates complete supply; BOQ shows 0 items, implying a packaged equipment tender
Standards/ certifications: Not specified in data; bidders should seek clarifications
Delivery terms: Not explicitly defined; ATC provides methods for schedule calculation
Contractor responsibilities: Ensure pre-visit information, weather and site conditions, and requisite approvals

Terms, Conditions & Eligibility

EMD: ₹27,540 must accompany bid; payment terms unspecified in data
Quantity variation: Purchaser can increase/decrease up to 25% during and after contract
Delivery window: Based on original delivery period with extensions as per option clause; minimum 30 days
Site visits: Bidder bears all costs; entry subject to indemnity and liability release
MAF/OEM: If using authorized distributors, mandatory OEM authorization with full contact details
Branding: Seller must print purchaser-required logo
Scope note: “Supply Inst” indicates complete supply; no BOQ line items
Pre-bid obligation: Bidder to gather site-related information prior to submission

Key Specifications

Product: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)
Estimated value: ₹1,377,000; EMD: ₹27,540
Quantity: ±25% variation rights; delivery terms calculated per original delivery period
Site visit costs borne by bidder; indemnity requirements for entry
OEM/MAF documentation mandatory; logo print as per purchaser requirement
BOQ items: 0, indicating packaged system bid

Terms & Conditions

EMD amount and variation rights govern bid validity and performance
Delivery schedule relies on option clause with minimum 30-day extension
Site visit and indemnity obligations are bidder responsibility

Important Clauses

Payment Terms

EMD of ₹27,540; further payment terms not stated in data

Delivery Schedule

Delivery period based on original delivery period; extensions via option clause; minimum 30 days

Penalties/Liquidated Damages

Not specified; option clause implies potential delays subject to contract terms

Bidder Eligibility

Experience in supplying high mast lighting systems or LED flood lighting for similar scales
Adequate financial capability to support procurement and installation
OEM authorization (MAF) if using authorized distributors

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates for similar high mast/LED lighting projects

Financial statements showing turnover (if requested by buyer)

EMD payment receipt or proof

Technical bid documents and compliance statements

OEM authorization/MAF with vendor details

Any branding/logo approval documents

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for high mast lighting tender in Uttar Pradesh 2025?

Bidders should submit EMD ₹27,540 with the bid, provide OEM authorization if using distributors, and attach site-visit indemnity, logo branding, and complete supply details for the High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2). Ensure compliance with option clause for ±25% quantity and compute delivery as per original delivery period with minimum 30 days extension.

What documents are required for UP Panchayat Raj lighting bid 2025?

Required documents include GST certificate, PAN card, experience certificates for similar projects, financial statements, EMD proof, OEM/MAF authorization, and technical bid with compliance statements; site access indemnity and logo printing requirements must be addressed in the submission.

What is the EMD amount for the UP lighting tender 2025?

The EMD is ₹27,540. Bidder must include the EMD payment receipt with the bid; absence of EMD would render the bid non-responsive per standard procurement norms for government tenders.

What are the delivery terms for the High Mast Tower bid in UP?

Delivery terms follow the original delivery period with the option to extend if quantity changes occur, calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Are OEM authorizations required for the UP lighting tender 2025?

Yes. If distributors submit bids, Manufacturer Authorization Form (MAF) with OEM details must be provided, ensuring traceability and compliance with the IS/LED lighting standards implied by the tender.

What branding requirements apply to suppliers for this UP tender?

The seller must print the purchaser's logo as per buyer's requirement; this branding is mandatory and should be reflected in the final delivered equipment.

What is the scope of supply for the UP high mast lighting project?

Scope is indicated as 'Supply Inst', implying complete supply of the High Mast Octagonal Tower and LED flood lighting system; however, the BOQ lists zero items, suggesting this may be a packaged tender needing clarification on installation, commissioning, and warranty.

What site conditions influence the UP lighting tender submission?

Bidders must independently assess site conditions; site visits incur bidder costs, and all weather or logistical details should be factored into bid estimates since the buyer disclaims responsibility for missing prerequisites.

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Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower Tender 2025 LED Flood System V2

Panchayat Raj

📍 KAUSHAMBI, UTTAR PRADESH

EMD: ₹30,600

Est: ₹15.3 L

⏰ Deadline: 2 weeks left

🛒 Type: Goods

View GEM