GEM

HPCL Tender Fire Alarm & Modbus System Components Procurement 2025 India

Posted

17 Oct 2025, 04:44 pm

Deadline

03 Nov 2025, 05:00 pm

EMD

₹25,000

Location

VISAKHAPATNAM , ANDHRA PRADESH

Latest Corrigendum Available

Progress

Issue17 Oct 2025, 04:44 pm
Corrigendum27 Oct 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2147

Category

STC of Fire Alarm panel

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL procurement for Fire Alarm and Modbus-based safety devices with cable assembly
  • • EMD amount explicitly ₹25,000; must be paid as per HPCL terms
  • • Lumpsum price inclusive of GST required in Price Bid
  • • Delivery extension mechanism: additional time = (increased quantity ÷ original quantity) × original delivery period with minimum 30 days
  • • Option to increase/decrease quantity up to 25% during contract and currency period
  • • Mandatory HPCL GST Declaration, GTC acceptance, and delisting undertaking
  • • Billing to be in the name of consignee; ensure compliance with bills and payment terms
  • • No explicit location provided; bidders must infer site(s) and logistics

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a package including Fire Alarm panel, S and I Modbus Card, multi-detector addressable, intrinsic safe smoke detector, sound beacon, intelligent MCP, and 2C x 1.5 mm2 cable lays. The tender lists 8 items with no explicit quantities or delivery locations, but imposes a ₹25,000 EMD and requires a lumpsum price inclusive of GST. The scope emphasizes integrated fire detection and signaling hardware and cabling to support HPCL’s safety infrastructure. The buyer reserves up to a 25% quantity variation during order and currency periods, with delivery timelines linked to the original delivery window. Bidders should prepare for GST-compliant pricing and ensure all paperwork aligns with HPCL’s terms. Unique aspects include the option clause and mandatory GST declarations for bidding. Location details are not specified in the data provided, indicating a potentially centralized HPCL facility or multiple sites. This tender necessitates precise adherence to GTCs and ATCs attached by HPCL. Applicants must align with the 25% option calculus and ensure delivery planning accommodates potential extension.

Technical Specifications & Requirements

  • Product categories: Fire alarm panels; Modbus communication cards; addressable detectors; intrinsic safe detectors; audible signaling devices; smart control modules; related cable harnesses
  • EMD: ₹25,000
  • Pricing: Lumpsum inclusive of GST; bills in the name of consignee
  • Delivery terms: As per original delivery period; option to extend with calculation: (Extended qty ÷ Original qty) × Original days, min 30 days
  • Documentation: Upload HPCL GST Declaration and GST compliance, acceptance of GTC, delisting undertaking
  • Clauses: Termination rights for non-performance; price-adjustment rights; supplier insolvency risk
  • Scope note: HPCL Bid Specific ATC requires careful review of attachments and scope alignment

Terms, Conditions & Eligibility

  • EMD: ₹25,000 requirement
  • Pricing: Lumpsum value including GST; price bid must reflect total package
  • Delivery risk: Failure to deliver or comply may trigger contract termination
  • Documentation: Upload Bidder Organization details, HPCL GST Declaration, acceptance of GTC, delisting undertaking
  • Payment safeguards: Bills issued in consignee name; GST compliance mandatory
  • Option clause: HPCL may increase/decrease quantity by up to 25% and adjust delivery periods accordingly
  • ATC compliance: HPCL terms supersede other terms; ensure conformity with attached tender terms

Key Specifications

    • Product/service names: Fire Alarm panel, Modbus Card, addressable multi-detector, intrinsic safe smoke detector, sound beacon, intelligent MCP, 2C x 1.5 mm2 cable
    • Quantities: not specified; total items = 8
    • EMD: ₹25,000
    • Experience: not specified; ensure OEM authorizations
    • Standards: not specified in data; rely on HPCL GTC/ATC documents

Terms & Conditions

  • Key Term 1: EMD of ₹25,000 required and payable per HPCL norms

  • Key Term 2: Lumpsum price inclusive of GST to be quoted

  • Key Term 3: Quantity variation up to 25% during contract with pro-rated delivery

Important Clauses

Payment Terms

Bills must be raised in consignee name; payment terms aligned to HPCL GTC; GST compliant invoicing required

Delivery Schedule

Delivery period linked to original delivery order; extension via option clause with minimum 30 days

Penalties/Liquidated Damages

Contract termination rights for non-compliance; potential price adjustment and remedies per HPCL terms

Bidder Eligibility

  • Eligibility to participate requires submission of HPCL GST Declaration and delisting undertaking

  • Experience in supplying fire safety equipment and OEM authorizations preferred

  • Financial capability evidenced by financial statements and GST compliance

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 STC of Fire Alarm panel As per tender doc 1 eac con50.hpcl.vskp 112
2 S and I of Modbus Card As per tender doc 1 eac con50.hpcl.vskp 112
3 STC multi detector addresable As per tender doc 100 eac con50.hpcl.vskp 112
4 STC multi detector RI As per tender doc 30 eac con50.hpcl.vskp 112
5 STC of intrnisic safe smoke dector As per tender doc 3 eac con50.hpcl.vskp 112
6 STC of sound beaconor As per tender doc 4 eac con50.hpcl.vskp 112
7 STC of intelligent MCP As per tender doc 8 eac con50.hpcl.vskp 112
8 SUP LAY TER 2C X 1.5 MM2 CABLE As per tender doc 2,000 m con50.hpcl.vskp 112

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Required Documents

1

Bidder Organization details

2

HPCL GST Declaration

3

Acceptance of GTC

4

HPCL Delisting declaration undertaking

5

GST registration details

6

PAN card

7

Experience certificates (relevant to fire alarm & safety equipment)

8

Financial statements

9

Technical bid documents (if any) and OEM authorizations

Corrigendum Updates

1 Update
#1

Update

27 Oct 2025

Extended Deadline

03 Nov 2025, 05:00 pm

Opening Date

03 Nov 2025, 05:30 pm

Frequently Asked Questions

How to bid for HPCL fire alarm and Modbus equipment tender in India 2025

Bidders should submit the full lumpsum price inclusive of GST, along with ₹25,000 EMD and HPCL GST Declaration. Include OEM authorizations, organization details, acceptance of GTC, and delisting undertaking. Ensure compliance with the 25% quantity option and delivery terms as per HPCL ATC.

What documents are required for HPCL fire safety tender submission in 2025

Required documents include Bidder Organization details, HPCL GST Declaration, Acceptance of GTC, HPCL Delisting declaration, GST registration, PAN, experience certificates, financial statements, and technical bid documents or OEM authorizations as applicable.

What is the EMD amount for HPCL procurement of fire alarm components

The EMD is ₹25,000. Submit via the method specified in tender attachments; ensure alignment with payment terms and your organization’s GST status to avoid disqualification.

What are the delivery terms and option clause for HPCL tender

Delivery follows the original delivery period; option clause allows up to 25% quantity change with adjusted delivery time calculated as (increase/original quantity) × original days, minimum 30 days.

What products are included in the HPCL safety equipment tender 2025

Products include Fire Alarm panel, Modbus Card, addressable multi-detector, intrinsic safe smoke detector, sound beacon, intelligent MCP, and related 2C x 1.5 mm2 cable laying and wiring.

What payment terms apply to HPCL procurement and GST compliance

Bidders must submit a lumpsum price including GST; bills issued in consignee name; payment terms follow HPCL GTC with GST-compliant invoicing and appropriate documentation.

How to ensure eligibility for HPCL fire safety equipment bid 2025

Demonstrate GST compliance, provide GST Declaration, PAN, financials, experience in fire safety equipment, and OEM authorizations; accept HPCL GTC/ATC terms and supply chain capabilities that meet delivery and QA requirements.

Where can I find HPCL tender terms for termination and penalties

HPCL terms authorize contract termination for noncompliance, delivery failures, insolvency, or misrepresentation; review the ATC/ATC attachments to confirm penalties, LDs, and remedies applicable to this tender.

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