GEM

Madhya Pradesh Farmer Welfare & Agriculture Development Department Tender for All-in-One PC, Multifunction Machine, Line Interactive UPS 2025

Posted

28 Oct 2025, 09:23 pm

Deadline

17 Nov 2025, 09:00 pm

EMD

₹20,000

Location

JABALPUR , MADHYA PRADESH

Progress

Issue28 Oct 2025, 09:23 pm
AwardPending
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Quantity

14

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity-flexibility: up to 25% variation in bid/contract quantity
  • • Delivery-time extension formula based on increased quantity with minimum 30 days
  • • EMD set at ₹20,000; payment terms not detailed in the data
  • • Categories included: All-in-One PC, Multifunction Machine, Line Interactive UPS with AVR
  • • BOQ is empty (0 items) indicating non-itemized tender scope
  • • No technical standards or certifications specified in the tender text
  • • OEM authorization or vendor eligibility requirements are not explicitly listed

Categories 2

UPS MACHINE

Tender Overview

The Madhya Pradesh Farmer Welfare and Agriculture Development Department invites bids for three product categories: All-in-One PC (V2), Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2). The estimated value is not disclosed, with an EMD of ₹20,000 required. The tender location is Madhya Pradesh, India. A notable differentiator is the explicit option clause allowing up to 25% quantity variation at contracted rates, along with a delivery-time calculation that can extend based on order fluctuations. The BOQ shows zero items, indicating a simplified or placeholder tender structure. Suppliers should prepare for standard government procurement processes in MP.

Key takeaway: Focus on compliant supplier capabilities for PCs, multifunction devices, and UPS solutions, while aligning with the purchaser’s option-quantity and delivery-time mechanics. This tender emphasizes flexibility in order quantities and contract delivery dynamics within MP government procurement.

Key Specifications

  • All-in-One PC (V2) – expect standard IT hardware specs (processor, RAM, storage) aligned to MP public procurement norms

  • Multifunction Machine MFM (V2) – expect document/scanner/printing capabilities compatible with office workflows

  • Line Interactive UPS with AVR (V2) – expect AVR stabilization, battery capacity suitable for office loads

  • EMD: ₹20,000

  • Quantity flexibility up to 25% of bid/contract quantity

  • Delivery/extension rule: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Terms & Conditions

  • Quantity adjustment up to 25% during contract execution

  • Delivery period is adjustable per option clause with minimum 30 days

  • EMD ₹20,000; standard MP payment cycles post-acceptance

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard MP government payment terms after delivery and acceptance.

Delivery Schedule

Delivery period begins from the last date of original delivery order; extended periods accommodate option-quantity adjustments with minimum 30 days.

Penalties/Liquidated Damages

No explicit LD details provided; bidders should assume typical MP/government LD provisions for delayed delivery.

Bidder Eligibility

  • Experience in supplying IT hardware or office automation equipment to government bodies

  • Ability to fulfill up to 25% quantity variation at contracted rates

  • Compliance with GST, PAN, and standard financial disclosure requirements

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Required Documents

1

GST registration document

2

PAN card

3

Experience certificates for similar IT hardware or UPS provisioning

4

Financial statements (audited if available)

5

EMD payment receipt/document

6

Technical bid/document submission as per buyer terms

7

OEM authorization or dealer/ distributor certificate (if applicable)

Frequently Asked Questions

How to bid for All-in-One PC tender in Madhya Pradesh?

Bidders must prepare GST, PAN, experience certificates, financial statements, and EMD ₹20,000. The tender allows up to 25% quantity variation at contracted rates; delivery time extends per the option clause with a minimum 30 days. Ensure OEM authorizations and technical bid documentation are ready for MP procurement.

What documents are required for MP farmers welfare hardware bid?

Required documents typically include GST certificate, PAN, experience certificates for similar HP/UPS supply, financial statements, EMD receipt, OEM authorization, and technical bid. Prepare orderly digital copies and ensure all documents are current and verifiable for MP public procurement.

What are the delivery terms for quantity variation in MP tender?

Delivery terms permit up to 25% variation in bid quantity during and after the original order. The extended delivery time is calculated by (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days, ensuring gradual ramp-up or reduction as per MP requirements.

Which product categories are covered in the MP tender for IT hardware?

The tender covers three categories: All-in-One PC (V2), Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2). Suppliers should provide compliant models meeting MP procurement standards, with OEM support as needed and appropriate warranties.

What is the EMD amount for MP IT equipment procurement?

The EMD for this MP tender is ₹20,000. Submit the payment proof via the specified channel with the bid submission. Ensure the EMD is valid for the bid evaluation period and payable to the appropriate MP government authority.

What standards or certifications are required for MP IT equipment bids?

The tender data does not specify explicit standards; bidders should prepare equipment compliant with general MP government IT norms, including OEM authorization and standard warranty terms. Verify if any local BIS/IS certifications are requested during the formal bid documentation stage.

When is the delivery period applicable for the MP tender?

Delivery timing starts from the last date of the original delivery order. If the option clause is used to adjust quantity, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum requirement of 30 days.

What is the procurement context for the MP farmers welfare department tender?

This tender aims to equip offices under the Madhya Pradesh Department of Farmer Welfare and Agriculture Development with modern IT hardware (All-in-One PCs, MFMs) and Line Interactive UPS systems. The emphasis is on flexible quantities and standardized delivery, suitable for government office automation needs.

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