GEM

Indian Army Department of Military Affairs Fuel On Off Cock, Fan Belt, Power Contactor, Gasket, PCB Board Central AC System Tender 2025

Posted

26 Oct 2025, 06:15 pm

Deadline

05 Nov 2025, 07:00 pm

Location

JALPAIGURI , WEST BENGAL

Progress

Issue26 Oct 2025, 06:15 pm
AwardPending
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Quantity

5

Category

Fuel On Off Cock

Bid Type

Two Packet Bid

Categories 3

FAN POWER SEALING RING

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Procurement scope: central air conditioning system components including fuel on off cock, fan belt, power control contractor (contactor), gasket, and PCB board. Location: India (government procurement channel). Estimated value and EMD: not disclosed in the available data. Tender emphasizes a flexible quantity clause and delivery scheduling. A distinctive feature is the clause enabling up to 25% quantity variation at the contract rate, with proportional extension of delivery time. The tender is structured for multiple related AC spares under a common procurement umbrella, with a unified terms framework. A notable differentiator is the explicit option clause governing quantity adjustments during and after contract formation.

Technical Specifications & Requirements

  • Product categories: fuel on off cock, fan belt, power control contractor, gasket, PCB board (central AC system).
  • No concrete performance metrics or technical standards are specified in the provided data; buyers may expect standard defence procurement vetting.
  • BOQ: 5 items listed, but item details are marked as N/A, indicating incomplete tender data.
  • Delivery concept: delivery period starts after the last date of the original delivery order; option to adjust delivery time based on increased quantity is defined by a formula: (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.

Terms, Conditions & Eligibility

  • Quantity variation right: Purchaser may increase/decrease by up to 25% of bid/contract quantity; extended delivery period applies under option terms.
  • Delivery timing: the extended delivery time is computed using the specified formula and may extend up to the original delivery period.
  • Compliance: bidders must comply with the option clause, and the delivery schedule alignment with last-date terms of the original order is required.
  • Other terms: no explicit EMD value or payment terms are disclosed in the provided dataset; bidders should anticipate standard security deposit processes per department norms.

Key Specifications

    • Item categories: fuel on off cock, fan belt, power control contractor, gasket, PCB board central AC system
    • Quantities: not specified across BOQ; data shows 5 items with N/A quantities
    • Standards/Certifications: not specified in the available data; bidders should verify required defence standards during bid submission
    • Delivery requirements: delivery period starts from last date of original delivery order; extension formula provided
    • Experience: no explicit years or turnover stated in the data; bidders should satisfy typical defence supply capabilities

Terms & Conditions

  • Quantity variation up to 25% with contract price stability

  • Delivery period extensions calculated by (Increased/Original) × Original days, min 30 days

  • Must comply with option clause and original delivery term framework

Important Clauses

Delivery Extension Clause

Additional delivery time is (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extended time may shift to original delivery period limits.

Option to Adjust Quantity

Purchaser may modify contract quantity up to 25% during placement and currency; supplier must accommodate at contracted rates.

General Compliance

Bidder must adhere to the option and delivery terms as specified by buyer; failure to comply may affect award.

Bidder Eligibility

  • Experience in supplying central AC components or defence-grade electrical/mechanical spares

  • Financial capacity to handle contract fluctuations (up to 25% quantity variations)

  • Ability to meet delivery schedules aligned with last-date order terms

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Fuel On Off Cock Fuel On Off Cock 1 nos pradeepyadav@856 15
2 Fan Belt Fan Belt 1 nos pradeepyadav@856 15
3 Power Control Contactor Power Control Contactor 1 set pradeepyadav@856 15
4 Gasket Gasket 1 nos pradeepyadav@856 15
5 PCB Board Central AC System PCB Board Central AC System 1 nos pradeepyadav@856 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevancy to central AC components)

4

Financial statements (audit report or equivalent)

5

EMD/Security deposit documentation (as applicable per procurement norms)

6

Technical bid documents (compliance statements for listed product categories)

7

OEM authorizations or principal/vendor confirmations (if applicable)

8

Any certification or quality assurance documents referenced by the buyer

Frequently Asked Questions

How to bid for central AC components tender in India Army 2025

Bidders should prepare GST, PAN, experience and financials, plus OEM authorizations if required. The procurement allows up to 25% quantity variation at contracted rates, with a delivery time formula requiring minimum 30 days for extended quantities. Ensure compliance with the option clause and submit technical bids for listed components.

What documents are required for Army AC spares bid in India

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD/Security deposit, technical compliance documents, and OEM authorizations if applicable. These ensure eligibility and financial stability for defence-grade components.

What are the delivery terms for quantity variation in Army tender

The purchaser may increase/decrease quantity by up to 25% at contract rates. Delivery time scales with (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension permissible to the original delivery period.

What components are included in the AC system tender for Indian Army

The tender covers fuel on off cock, fan belt, power control contractor, gasket, and PCB board central AC system components. No specific technical specs are provided in the data; bidders should anticipate standard defence component standards.

When is the delivery deadline for extended quantities in Army tender

Delivery timing follows the original delivery order last date plus the extension formula. If the increased quantity extends beyond, the minimum extension is 30 days, and the extension can reach the original period under the option clause.

What standards apply to AC spare parts in this tender

The available data does not specify standards; bidders should confirm ISI/ISO or defence-specific standards during bid submission and include any certification relevant to central AC spares.

How to verify eligibility for the Indian Army central AC tender

Verify eligibility by ensuring capability to supply defence-grade AC components, demonstrated experience, financial stability, and ability to meet delivery terms; collect OEM authorizations if required and prepare all required bid documents before submission.

What is the scope of the 25% option clause in this tender

The option clause permits a 25% quantity variation at the contracted price, both at contract placement and during currency. Bidders must accommodate these changes and adjust delivery plans accordingly under the stated formula.