GEM

Indian Army Field Maintenance Components Tender 2025 - Field Coil, Brush Gear, Carbon Bush Set, Fan Belt, Head Light Assy, Drive Pinion - Military Affairs

Posted

23 Oct 2025, 12:23 pm

Deadline

03 Nov 2025, 01:00 pm

Location

AMRITSAR , PUNJAB

Progress

Issue23 Oct 2025, 12:23 pm
AwardPending
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Quantity

8

Category

Field Coil

Bid Type

Two Packet Bid

Categories 5

ELECTRICAL COIL FAN BUSH GEAR OTHER COIL

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a bundle of field maintenance spares, including Field Coil, Brush Gear Assembly, Carbon Bush Set, Fan Belt, Head Light Assembly, and Drive Pinion. Estimated value and exact quantity are not disclosed; however, the scope covers multiple line items across six components. A key differentiator is the requirement for Detailed Design Drawings and advance sample approval prior to bulk manufacturing, with a flexibly managed delivery timeline via an option clause. This tender emphasizes drawing approvals, sample conformity, and post-award design alignment, signaling rigorous pre-production validation. Bidders should prepare to scale production following Buyer-approved specifications and adapt to potential quantity fluctuations up to 25% during contract execution. This procurement falls under government defense equipment maintenance and sustains critical vehicle and optical components for field operations.

Technical Specifications & Requirements

  • Production scope includes: Field Coil, Brush Gear Assembly, Carbon Bush Set, Fan Belt, Head Light Assembly, Drive Pinion (six items) as part of military maintenance spares
  • Documentation required: PAN Card, GSTIN, Cancelled Cheque, and ** EFT Mandate** certified by bank (for vendor code creation)
  • Pre-production controls: supply must follow Detailed Design Drawings approved by Buyer within 5 days of award; modifications list to be provided within 5 days if needed
  • Advance sample: submit 1 sample within 5 days for approval; non-conformance may trigger fresh samples or contract termination; delays in approval shift delivery schedule without LD
  • Option clause governs quantities: up to 25% variation during award and currency; delivery time recalculated by formula with a minimum of 30 days

Terms, Conditions & Eligibility

  • EMD not disclosed; contract allows quantity variation up to 25%; delivery period anchored to last date of original delivery order
  • After award, Detailed Design Drawings and advance sample approvals are mandatory; delays in approvals adjust delivery time without LD
  • Bid submission must include PAN, GSTIN, Cancelled Cheque, and EFT Mandate; vendor code creation required
  • Buyer's right to modify terms: option to extend or adjust quantities and delivery window based on contract performance
  • Termination rights exist for major deviations in samples; adherence to approved drawings is mandatory

Key Specifications

  • Product/service names: Field Coil, Brush Gear Assembly, Carbon Bush Set, Fan Belt, Head Light Assembly, Drive Pinion

  • Quantities: Not disclosed; subject to 25% quantity variation under option clause

  • Estimated value: Not disclosed

  • Delivery: Based on last date of original delivery order; extended period from option clause

  • Quality/approval: Detailed Design Drawings and advance sample approvals required

  • Standards/Compliance: Not specified in tender data; must align with Buyer-approved drawings

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease during contract

  • Delivery period may be extended if drawings/samples approval delays occur

  • Mandatory pre-production approvals: Detailed Drawings and 1 advance sample

Important Clauses

Payment Terms

Not explicitly stated; procurement follows standard government terms with delivery-based payment after approvals and acceptance per contract

Delivery Schedule

Delivery starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; potential LD may apply if delivery delays occur outside approved extensions; reliance on standard government terms

Bidder Eligibility

  • Must provide PAN, GSTIN and bank EFT mandate

  • Must comply with Detailed Design Drawings approvals prior to fabrication

  • Must submit advance sample within 5 days of contract award

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Field Coil Field Coil 1 nos srjco.48 21
2 Brush Gear Assy Brush Gear Assy 1 nos srjco.48 21
3 Carbon Bush Set Carbon Bush Set 1 set srjco.48 21
4 Fan Belt Fan Belt 2 nos srjco.48 21
5 Head Light Assy Head Light Assy 2 nos srjco.48 21
6 Drive Pinion Drive Pinion 1 nos srjco.48 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Advance bid documents for Vendor Code Creation

6

Technical bid documents (as applicable)

7

Details of Detailed Design Drawings approval process

8

Advance sample submission documentation

9

Any OEM authorizations or approvals (if required)

Frequently Asked Questions

How to bid in Indian Army maintenance spares tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus a bid dossier with Detailed Design Drawings and an advance sample for buyer approval within 5 days of award. The option clause allows up to 25% quantity variation; ensure compliance with drawing approvals and sample conformity to avoid contract delays.

What documents are required for Army field spare parts bid in 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and technical bid documents. Also provide Detailed Design Drawings for approval and an initial advance sample submission within 5 days of contract award to commence bulk production.

What are the delivery time rules for Army spare parts contract?

Delivery starts after original delivery order; if approvals delay, delivery period is recalculated using (increased quantity/original quantity) × original delivery period, with a minimum extension of 30 days. The option clause may extend delivery within contracted rates.

What standards or approvals are required for field coil spares?

Standards are defined by Buyer-approved Detailed Drawings and conformity of advance samples. While explicit IS/IEEE/ISO codes are not listed, compliance with approved drawings and timely sample approvals are mandatory for contract continuation.

What is the role of advance samples in this tender?

One advance sample must be submitted within 5 days of award; buyer will approve or provide a list of modifications within 5 days. Delays shift delivery timelines without LD, and major deviations can trigger fresh samples or contract termination.

How does quantity variation affect the Army tender 2025?

Quantity can vary up to 25% during award and contract currency. Delivery timelines adjust proportionally to the increased/decreased quantity, with a minimum 30-day extension, maintaining contract rates.