GEM

Indian Air Force Dengue Rapid Test Kits Tender 2025 – IS0 9001 ISO 9001, DCGI Cold Chain, 2-3 Year Shelf Life

Posted

29 Oct 2025, 05:19 pm

Deadline

08 Nov 2025, 06:00 pm

Progress

Issue29 Oct 2025, 05:19 pm
AwardPending
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Quantity

3000

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for Dengue Rapid Test Kits under the government procurement framework. While specific quantity and location are not disclosed in the snippet, the opportunity targets suppliers capable of delivering rapid diagnostic kits with DCGI-compliant cold chain handling. Key differentiators include mandatory ISO 9001 certification for bidders or their OEMs and a strict shelf life requirement aimed at ensuring product viability across extended delivery windows. The tender emphasizes post-award flexibility on quantities via an option clause and requires robust supplier authorization from the OEM for distributors.

Technical Specifications & Requirements

  • Product category: Dengue Rapid Test Kits (Q2) with cold chain requirements per DCGI guidelines.
  • Shelf life: minimum 2-3 years with at least 5/6th shelf life remaining at the date of supply.
  • Certifications/quality: ISO 9001 certification for bidder or OEM; material test certificate to accompany supply; DCGI-compliant cold chain maintained during transit.
  • Documentation: GSTIN, PAN, cancelled cheque, EFT mandate (certified by bank); Manufacturer Authorization from OEM for authorized distributors.
  • Special clauses: replacement undertakings for medicines/consumables if unused within 3 months before expiry; shelf-life undertakings; option to adjust quantity by up to 50% at contract placement or during currency.

Terms, Conditions & Eligibility

  • EMD/guarantee: not explicitly stated in the extract; ensure compliance with generic government tender norms.
  • OEM authorization: mandatory for distributors; provide complete OEM contact details.
  • Delivery & payment: delivery schedule tied to original order with extended period calculations if option clause is exercised; payment terms not specified in the snippet.
  • Audit & acceptance: Material Test Certificate required; buyer lab results govern acceptance.

Key Specifications

  • Dengue Rapid Test Kits (Q2) with DCGI cold chain requirements

  • Minimum shelf life: 2-3 years; at supply, 5/6th shelf life remaining

  • ISO 9001 certification required for bidder or OEM

  • Material Test Certificate to be submitted with supply

  • OEM authorization required for distributors

  • Replacement undertaking for medicines/consumables if unused within 3 months before expiry

  • Option clause allowing +/- up to 50% quantity changes at various stages

  • GST invoice upload and GST payment confirmation in GeM portal

Terms & Conditions

  • ISO 9001 certification mandatory for bidder or OEM

  • Shelf life requirements: 2-3 years; 5/6th remaining at supply

  • OEM authorization required for distributors; complete details

  • Cold chain must meet DCGI standards throughout delivery

  • Option clause permits 50% quantity variations

  • Material Test Certificate mandatory for acceptance

Important Clauses

Manufacturer Authorization

OEM authorization must include distributor details, contact information, and verification from the OEM for the bidder.

Shelf Life & Replacement

Bidder undertakes replacement of medicines/consumables if unused 3 months before expiry; ensure 5/6th shelf life at delivery.

Delivery & Option Clause

Up to 50% quantity variation at contract placement; further up to 50% during currency with computed extended delivery period.

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Authorized distributor with OEM authorization

  • GST registration valid and GST invoice readiness

  • Ability to maintain DCGI-compliant cold chain during transport

  • Evidence of minimum shelf life compliance (2-3 years at minimum)

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by Bank

5

Manufacturer Authorization /OEM authorization form

6

ISO 9001 certification copy (bidder or OEM)

7

Material Test Certificate to accompany supply

8

DCGI cold chain compliance undertakings

9

GST portal GST invoice and payment confirmation screenshot

Frequently Asked Questions

How to bid for dengue rapid test kits tender in India 2025 with IAF?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization. ISO 9001 certification is required for bidder or OEM, plus Material Test Certificate and DCGI cold chain compliance. The option clause allows quantity variation up to 50% during procurement, with a defined delivery extension formula.

What documents are required for dengue kit tender submission in IAF?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, ISO 9001 certificate, Material Test Certificate, and DCGI cold chain undertaking. In GeM, upload GST invoice and GST payment confirmation; ensure compliance with all ATC terms.

What shelf life requirements are specified for dengue kits in this tender?

Bidders must offer kits with a minimum shelf life of 2-3 years, and at the date of supply, 5/6th of the shelf life must remain. Replacement undertakings apply if medicines are unused within 3 months before expiry.

What is the OEM authorization requirement for distributors in this bid?

Distributors must submit a Manufacturer Authorization form detailing OEM name, designation, address, email, and phone number verified by the OEM, ensuring direct OEM accountability for supplied dengue kits.

What standards must dengue rapid test kits meet for IAF procurement?

Suppliers must provide ISO 9001 certification; Material Test Certificate for each lot; DCGI-compliant cold chain handling during transit; and OEM authorization where applicable.

How does the 50% option clause affect delivery for dengue kit supply?

The purchaser may increase or decrease quantity by up to 50% at contract placement, and up to 50% during the contract at contracted rates. Delivery time adjusts using the (additional quantity/original quantity) × original delivery period formula.

What are the critical documentation requirements for GeM invoice submission?

Submit GST invoice through GeM along with a screenshot confirming GST payment. Ensure PAN, GSTIN, EFT mandate, and bank-certified documents are ready for audit during acceptance testing.

What is the acceptance basis for supplied dengue kits by IAF?

Acceptance is determined by the buyer’s lab testing using the Material Test Certificate. Deviations fail acceptance; ensure DCGI cold chain compliance and shelf life integrity at delivery.