GEM

Public Health Engineering Department Haryana Desktop Computer / Multifunction & UPS Tender Panchkula 2025

Bid Publish Date

10-Nov-2025, 11:15 am

Bid End Date

01-Dec-2025, 9:00 am

Location

PANCHKULA , HARYANA

Latest Corrigendum Available

Progress

Issue10-Nov-2025, 11:15 am
Corrigendum24-Nov-2025
AwardPending
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Quantity

5

Category

Line Interactive UPS with AVR (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit OEM MAF and Specification Compliance on OEM letterhead required
  • • ISO 9001 certification mandatory for bidder or offered products
  • • Tender allows up to 25% quantity variation at contract rates
  • • Delivery period adjustments based on original and extended delivery timelines
  • • Documentation must include all certificates and ATCs/Corrigenda if issued
  • • No BOQ items listed; scope includes three product categories under Q2
  • • EMD amount not disclosed in available data

Categories 2

UPS MACHINE

Tender Overview

The Public Health Engineering Department (PHE) Haryana, based in PANCHKULA, HARYANA, is inviting bids for procurement of Entry and Mid Level Desktop Computers (Q2), Multifunction Machine MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The tender lacks explicit itemized BOQ quantities and total estimated value, but includes an option clause allowing a 25% quantity fluctuation at contract rates. Bidders must attach OEM MAF and Specification Compliance on OEM letterhead, and ensure compliance with ISO 9001 certification requirements. The bid emphasizes document upload integrity and adherence to buyer-specified terms, with a focus on standard-compliant, OEM-backed equipment.

Technical Specifications & Requirements

  • Standards/Certifications: ISO 9001 certification for bidder or offered products.
  • OEM Documentation: Required OEM MAF and Specification Compliance on OEM letterhead.
  • Product Scope: Desktop computers, multifunction devices, and line-interactive UPS with AVR, all categorized under Q2 procurement.
  • Delivery/Flexibility: Option to increase/decrease quantity by up to 25% during contract, including during currency of contract at contracted rates.
  • Documentation: Upload all relevant certificates, ATC/Corrigendum if any; ensure submission of required documents per tender terms.
  • The absence of explicit BOQ items indicates the scope covers multiple product types under the listed categories with vendor compliance requirements.

Terms & Eligibility

  • EMD: Exact amount not disclosed in the provided tender data.
  • Certification: ISO 9001 required for bidder or OEM; non-compliance may lead to rejection.
  • OEM Compliance: Mandatory OEM letterhead documentation confirming MAF and specification compliance.
  • Clause Adherence: Bidders must accept the option clause and related delivery timing calculations as stated by the purchaser.
  • Submission Integrity: Upload all mandatory certificates/documents; ensure alignment with bidders’ eligibility criteria and T&Cs.

Key Specifications

  • Product categories: Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), Line Interactive UPS with AVR (V2)

  • Standards: ISO 9001 certification required for bidder or OEM

  • Documentation: OEM MAF and Specification Compliance on OEM letterhead

  • Quantity flexibility: ±25% during contract execution

  • Delivery terms aligned to original and extended delivery periods per option clause

Terms & Conditions

  • ECONOMIC TERMS: EMD amount not disclosed; delivery terms tied to option period calculations

  • COMPLIANCE: ISO 9001 certification mandatory; OEM letterhead MAF/spec compliance required

  • SUBMISSION: Mandatory certificates/documents uploaded; ATC/Corrigendum integration if issued

Important Clauses

Payment Terms

Not specified in data; standard government procurement terms likely apply upon tender award

Delivery Schedule

Delivery period recalculated if option clause exercised; base delivery period and extended period governed by purchase order dates

Penalties/Liquidated Damages

Not detailed in available terms; typically LD provisions apply per contract for delays

Bidder Eligibility

  • Must hold ISO 9001 certification or the OEM offering must possess ISO 9001 status

  • OEM authorship: MAF and specification compliance documentation on OEM letterhead

  • Comply with 25% quantity fluctuation clause and associated delivery timing calculations

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar procurement

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (amount to be confirmed)

6

Technical bid documents confirming ISO 9001 status

7

OEM authorization or MAF and Specification Compliance on OEM letterhead

8

Any ATC/Corrigendum documents issued

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 9:00 am

Opening Date

01-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the PHE Haryana desktop and UPS tender in Panchkula 2025

Bidders must submit ISO 9001 certification, OEM MAF and Specification Compliance on OEM letterhead, and all standard eligibility documents (GST, PAN, experience, financials). The purchase allows a ±25% quantity variation at contracted rates; ensure alignment with delivery calculations from the original order date.

What documents are required for the Haryana PHE procurement bid 2025

Required documents include GST registration, PAN card, experience certificates for similar procurements, audited financial statements, EMD documentation, ISO 9001 certification evidence, OEM authorization or MAF/spec compliance on OEM letterhead, and any applicable ATC/Corrigendum documents.

What standards must suppliers meet for the Haryana MFM and UPS tender

Suppliers must demonstrate ISO 9001 certification either for the bidder or the OEM supplying the products, and provide OEM MAF and specification compliance on official OEM letterhead to validate product conformity.

When is the delivery deadline for the Panchkula procurement

Delivery timelines are governed by the option clause; quantity adjustments up to 25% may affect the delivery schedule, with calculations based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days if needed.

What is the EMD requirement for the Haryana bid 2025

EMD amount is not disclosed in the provided tender data; bidders should anticipate standard EMD deposits and confirm exact value and payment method in the final tender documents.

What are the OEM verification steps for the Haryana procurement

Submit OEM MAF and Specification Compliance on OEM letterhead; verify product specifications against IS/I SO 9001 criteria; ensure OEM authorizations are current and match the listed product categories (desktop, MFM, UPS).

What happens if the supplier cannot meet ISO 9001 requirements

Failure to demonstrate ISO 9001 certification, either by bidder or OEM, typically leads to disqualification; ensure alternative certifications or approvals are not acceptable for this tender.

Which products are included under the Haryana PHE Q2 tender category

The tender covers Entry and Mid Level Desktop Computers, Multifunction Machine MFM (V2), and Line Interactive UPS with AVR (V2), all classified as Q2 procurement under the stated department.

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