GEM

Northern Railway Maintenance & Repair of Coaches Wagons Tender 2025 Firozpur NR - GCC 2018, EMD 327600 INR

Posted

28 Oct 2025, 06:57 pm

Deadline

20 Nov 2025, 03:00 pm

EMD

₹3,27,600

Value

₹3,55,16,370

Progress

Issue28 Oct 2025, 06:57 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD payment form: Banker’s Cheque in favor of Sr.DFM/FZR/NR, payable at Firozpur
  • • Performance security: 4 equal parts of 1.25% each (total 5%) required
  • • GCC for Services-2018 with latest corrections governs the contract
  • • GeM random L1 selection for award when multiple qualified bidders exist
  • • Two-year maintenance and repair contract for railway coaches and wagons across multiple depots
  • • No BOQ items listed; implies broad service scope rather than discrete line items

Tender Overview

Northern Railway invites bids for the maintenance and repair of coaches and wagons to support plumbing, carpentry, welding, and trimming activities at depots including Firozpur (FZR), Ludhiana (LDH), Abu S.A.R., CIA and JUC stations for a two-year period. The project carries an estimated value of ₹35,516,368.80 with an EMD of ₹327,600 payable via DD/Banker’s Cheque at Firozpur. The scope aligns with Indian Railways GCC-2018 for services, with GeM random L1 selection if multiple bidders are qualified. No BOQ items are listed, indicating a broad maintenance service contract. The tender emphasizes compliance with the standard contract terms and formal submission of EMD along with bid documents to enable evaluation. This opportunity targets vendors with proven service capabilities in railway coach and wagon maintenance across multiple depots.

Technical Specifications & Requirements

  • Product/Service: Maintenance and repair services for railway coaches and wagons, covering plumbing, carpentry, welding, and trimming at designated C&W depots.
  • Geographical scope: Depots at FZR (Firozpur), LDH (Ludhiana), ASR (Amritsar), CIA (Chennai) & JUC (Jammu/Udhampur) stations as per tender title.
  • Estimated value: ₹35,516,368.80; EMD: ₹327,600; payment via DD/Banker’s Cheque in favor of Sr.DFM/FZR/NR.
  • Contract framework: Governed by Indian Railways GCC for Services-2018; corrections up to latest; GeM bid evaluation follows random L1 selection when multiple qualified bidders; no explicit BOQ line items.
  • Performance security: 5% total; provided as four equal parts of 1.25% each; single 5% BG not acceptable.
  • Delivery/execution: Two-year duration with standard GCC terms; specifics on milestones not provided in the data.
  • Compliance: Adherence to Service GCC-2018 and GeM portal rules; responsibility to submit hard copy of EMD within 5 days of bid end/open date.

Terms, Conditions & Eligibility

  • EMD submission: Banker's cheque payable at Firozpur; scanned proof required and hard copy to be delivered within 5 days of bid end/open.
  • Pre-requisite instruments: EMD only via Demand Draft/Banker’s Cheque; other instruments not accepted.
  • Performance guarantee: 4 installments of 1.25% each totaling 5% of contract value.
  • GCC-2018 alignment: Tender governed by Indian Railways GCC for Services-2018 with latest correction slips; random L1 selection on GeM in case of multiple qualified bidders.
  • Submission expectations: Detailed bid document compliance with GeM and Railway norms; minor typographical errors not challengeable.
  • Other terms: No BOQ items; project scope suggests broad maintenance services rather than discrete line-items.

Key Specifications

  • Maintenance and repair services for railway coaches and wagons

  • Categories: plumbing, carpentry, welding, trimming

  • Contract duration: two years

  • Estimated contract value: ₹35,516,368.80

  • EMD: ₹327,600

  • EMD mode: Banker’s Cheque/DD

  • Performance security: four installments of 1.25% each

  • GCC-2018 compliance

Terms & Conditions

  • EMD via Banker’s Cheque/DD to Sr.DFM/FZR/NR, payable at Firozpur

  • Four-part performance guarantee totaling 5% of contract value

  • GCC-2018 governed procurement with GeM random L1 selection

  • Two-year service contract for depot-based maintenance across multiple locations

Important Clauses

Payment Terms

EMD paid by Banker’s Cheque/DD; payment terms aligned with GCC-2018; no alternative instruments accepted

Delivery Schedule

Two-year contract duration with depot-based maintenance; no milestone dates published in available data

Penalties/Liquidated Damages

Not explicitly stated in available data; standard GCC-2018 penalties may apply per contract

Bidder Eligibility

  • Proven experience in railway coach and wagon maintenance or similar heavy equipment service

  • Financial stability evidenced by required financial statements

  • Tax and regulatory compliances including GST and PAN

  • Ability to furnish EMD as Banker’s Cheque/DD and performance security as specified

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar railway maintenance projects

4

Financial statements for the last 2-3 years

5

EMD payment proof (Banker’s Cheque/DD) and scanned copy

6

Technical bid documents demonstrating capability in plumbing, carpentry, welding, trimming

7

OEM authorizations or service certifications if applicable

8

Any other documents specified in GCC-2018 tender terms

Frequently Asked Questions

How to bid for Northern Railway maintenance tender in Firozpur?

Bidders must submit an EMD via Banker’s Cheque/DD in favor of Sr.DFM/FZR/NR, payable at Firozpur, with scanned proof and a hard copy delivered within 5 days of bid end. Ensure GCC-2018 compliance and GeM submission. Prepare financial statements and experience certificates to support eligibility.

What documents are required for railway maintenance tender submission?

Required documents include GST certificate, PAN, 2-3 years financials, experience certificates for similar maintenance work, EMD proof, technical bids demonstrating plumbing, carpentry, welding, trimming capabilities, and OEM authorizations if applicable. Ensure alignment with GCC-2018 terms.

What are the EMD and performance security requirements for this tender?

EMD is ₹327,600 payable by Banker’s Cheque/DD to Sr.DFM/FZR/NR at Firozpur. Performance security equals 5% of contract value, provided in four equal installments of 1.25% each; a single 5% BG is not acceptable.

What is the contract duration and scope of work for railway depots?

Contract duration is two years covering maintenance and repair of coaches and wagons at depots including FZR, LDH, ASR, CIA, and JUC stations, with activities spanning plumbing, carpentry, welding, and trimming as part of C&W maintenance.

What standards govern this railway service tender?

The tender is governed by Indian Railways GCC for Services-2018 with latest corrections; GeM portal rules apply, including random L1 selection when multiple bidders qualify.

When will the GeM random L1 selection impact award decisions?

If multiple qualified L1 bidders exist, GeM will randomly select the winner under the Run L-1 option, as per RB/EnHM guidance; no manual L1 selection will occur.

What is the geographical scope of the maintenance work tender?

Work covers depot-based maintenance for coaches and wagons at Firozpur (FZR), Ludhiana (LDH), Amritsar (ASR), CIA and JUC stations, under the Northern Railway zone.

What payment terms can bidders expect after award?

Payment terms follow GCC-2018 for Services; specifics are in the contract, typically 30–90 days post-supply/acceptance, subject to satisfactory completion of milestones and submission of required documents.