GEM

East Central Railway LCV Truck Based Goods Transportation Tender Samastipur Bihar 2025

Posted

17 Oct 2025, 01:26 pm

Deadline

07 Nov 2025, 02:00 pm

EMD

₹11,50,660

Value

₹2,90,13,120

Location

SAMASTIPUR , BIHAR

Progress

Issue17 Oct 2025, 01:26 pm
AwardPending
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Quantity

16

Bid Type

Two Packet Bid

Categories 4

VALVE PARTS AND ACCESSORIES EQUIPMENT TRANSPORTATION MACHINERY

Tender Overview

East Central Railway invites bids for LCV truck–based goods transportation services to operate monthly, for routes outside the city but within the state, from Samastipur, Bihar. Estimated contract value: ₹29,013,120 with an EMD of ₹1,150,660. The scope specifies open body LCV trucks and a flexible quantity/duration tolerance up to 25% at contract issue and confirmed post-award. Bidders should note the option to adjust quantity or duration up to 25% after award. This procurement emphasizes compliant financial health and documented past experience as proof of capability. Unique terms include flexible security deposit formats (DD or FDR) and specific timelines for submission of hard copies. This tender is structured to ensure reliable monthly transport capacity for railway machinery and equipment movements within Bihar.

Key differentiators include the emphasis on pre-award financial health verification, flexible EMD/Performance Security formats, and documented past project experience as acceptable proof. The lack of BOQ items signals a broad service scope rather than a fixed-load schedule, demanding robust operational planning from bidders.

Technical Specifications & Requirements

  • Product/Service: Goods transportation using open body LCV trucks for monthly interstate within-state routes
  • Estimated Value: ₹29,013,120; EMD: ₹1,150,660
  • Delivery/Service Location: Samastipur, Bihar; within-state routing outside city limits
  • Standards/Compliance: No technical specs listed; bidders must demonstrate relevant transportation licensing and prior experience per terms
  • Experience Evidence: Accepted forms include contract copies, client execution certificates, or third-party notes as proof of past projects
  • Financial/Security: EMD submission via Demand Draft payable to FA and CAO ECR (Hajipur); alternative security via PBG or FDR per GeM terms; hard copies required within specified days
  • Contract Flexibility: Quantity or duration adjustments up to ±25%; post-award adjustments allowed
  • Documentation: Upload DD proof with bid; hard copies to be delivered within 5–15 days as directed

Terms, Conditions & Eligibility

  • EMD/PBG options: EMD via Account Payee DD; PBG allowed; after award, scanned DD/FDR may substitute PBG with hard copy delivery within 15 days
  • Security formats: DD payable at Hajipur; FDR pledged to FA and CAO ECR; FDR release on endorsed letter
  • Payment terms: Not detailed; typical railway practice includes progressive payment on delivery/completion (specify in bid)
  • Experience proof: Accepts contract/invoice-based evidence; execution certificates by clients; third-party notes are permissible
  • Financial standing: Bidder must not be in liquidation or bankruptcy; must upload self-certification of financial health
  • Variation clause: 25% variation in quantity or duration permitted at contract issue and post-award
  • Delivery timeline: Not explicitly stated; rely on monthly transportation cadence and contract terms
  • Important documents: GST, PAN, experience certificates, financial statements, OEM authorizations (if applicable), and EMD proofs

Key Specifications

  • Product/service: monthly LCV truck-based goods transport

  • Estimated value: ₹29,013,120; EMD: ₹1,150,660

  • Delivery location: Samastipur, Bihar; within-state routes outside city

  • Security: EMD via DD; PBG/FDR options; post-award submission within 15 days

  • Experience proof: contract copies, execution certificates, or client notes

  • Variation: ±25% in quantity or contract duration

Terms & Conditions

  • EMD to be submitted as DD payable at Hajipur or equivalent security

  • Post-award security can be DD, PBG, or FDR with delivery timelines

  • Bidder must demonstrate past transport experience via specified proofs

Important Clauses

Payment Terms

No explicit payment timeline in tender; bidders should expect standard railway payment cycles post-delivery as per contract terms.

Delivery Schedule

Monthly transport service cadence with flexibility for quantity/duration adjustments up to 25% post-award.

Penalties/Liquidated Damages

Not explicitly stated; penalties, if any, would be defined in the final contract and applicable to timeliness and service quality.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrable past experience in similar transport services

  • Financial health documentation and GST/PAN compliance

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from prior similar transport contracts

4

Financial statements (last 1–2 years)

5

EMD submission proof (DD or equivalent security)

6

Technical bid documents or transport operation capabilities

7

OEM authorizations (if transporting branded equipment)

8

Past contract copies and client invoices for experience proof

9

DD/FDR documentation for security submission (where applicable)

Frequently Asked Questions

How to bid for East Central Railway goods transport tender in Samastipur?

Bidders must register, submit EMD via DD payable at Hajipur, provide past transport experience proofs, GST/PAN, financial statements, and technical bid documents. Ensure compliance with ±25% variation clause and upload DD proof online, with hard copies delivered within 5–15 days after award as per terms.

What documents are required for LCV truck transport tender in Bihar?

Required documents include GST registration, PAN, 1–2 years of financial statements, past contract copies or client execution certificates, EMD proof (DD or equivalent), and any OEM authorizations if applicable. Technical bid materials detailing fleet capability should be included.

What is the EMD amount for this Samastipur transport tender 2025?

The EMD is ₹1,150,660 (₹11.506 lakh). It can be submitted as a Demand Draft payable to FA and CAO ECR, Hajipur, with scanned proof uploaded and hard copies delivered within 5 days post bid date.

What are the security deposit options after award of the contract?

Performance security can be submitted as DD, PBG, or Fixed Deposit Receipt (FDR) in favor of FA and CAO ECR. After award, scanned DD/FDR suffices online, with the original security delivered to the buyer within 15 days.

What is the contract quantity variation permitted in this tender?

Contract quantity or duration can be revised by up to ±25% at the time of issue and post-award, requiring bidders to accept revised quantities or durations as per terms.

What evidence counts as past experience for eligibility?

Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or third-party inspection notes confirming service delivery or goods supplied.

Are there any explicit delivery timelines for monthly transport services?

The tender outlines monthly transportation for LCV trucks with standard railway cadence; explicit delivery milestones are defined in the final contract, and prayer for adjustments up to 25% may affect delivery timing.

Which location and route scope does this rail tender cover?

Scope covers outside-city transport within the state for East Central Railway, with operations centered in Samastipur, Bihar, focusing on machinery and equipment movement using open body LCV trucks.