GEM

Southern Railway Inflatable Tent Tender Tamil Nadu 2025 IS 550 Compliant 6 Arch Tents

Bid Publish Date

17-Nov-2025, 3:25 pm

Bid End Date

01-Dec-2025, 10:00 am

Location

TIRUVALLUR , TAMIL NADU

Latest Corrigendum Available

Progress

Issue17-Nov-2025, 3:25 pm
Corrigendum28-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization certificate mandatory with offer; non-compliance may lead to rejection
  • • Tent dimensions: 13.9 m × 21.9 m footprint; 6 inflatable arches; floor area 304.4 sq m
  • • Arches permanently attached to tent cover and floor; sample approval prior to bulk supply
  • • Delivery quantity variation up to 25% during contract; extended delivery time rules defined
  • • Materials: tent frame, canopy, floor fabric, PP rope, aluminium pipes, MS pegs; accessories list
  • • Standards/certificates: tensile strength (warp/weft) and tear strength; warranty certificate with each tent

Categories 1

TENT

Tender Overview

Southern Railway invites bids for the supply, installation, testing and commissioning of an inflatable tent system comprising 2 units with a total inflatable arches count of 6. The specified footprint per tent is Width 13.9 meters × Length 21.9 meters, with a side height 3.0 meters and peak height 7.0 meters. Total floor area is 304.4 sq m, carpet area 240 sq m, and the bay distance is 3.65 meters. Arches must be permanently attached to the tent cover and floor. The scope includes design/drawings, erection speed, and sample approval prior to bulk supply. The procurement requires OEM authorization and adherence to the enclosed GeM specification. No BOQ items are listed, but the order is for 2 Nos. inflatables under a single contract with supply, installation, testing and commissioning. The buyer reserves rights on quantity variation up to ±25% and extended delivery windows as described in ATC terms. Tenders are issued under the Railway procurement channel for the MAS region, with a clear emphasis on Mitsubishi-style inflatable architecture and safety-compliant fabric testing.

Technical Specifications & Requirements

  • Tent dimensions: Width 13.9 m, Length 21.9 m, Side height 3.0 m, Peak height 7.0 m; Floor space 304.4 sq m, Carpet area 240 sq m; Bay distance 3.65 m; Inflatable arches: 6; Sample approval prior to bulk supply required.
  • Materials & components: Tent frame material, canopy fabric, floor fabric, PP rope, aluminium pipes, MS pegs, mosquito nets, nylon zips, Velcro tapes, electric air blower, foot pump, packing valise.
  • Standards & tests: Tensile strength of arch fabric (warp/weft), tear strength of arc fabric (warp). Guaranty certificate to accompany each tent. OEM authorization and test certificates required.
  • Delivery & acceptance: Option to adjust quantity by ±25%; delivery period linked to last delivery order date; seat of supply is SR DME/MAS (CWS/AJJ).
  • Sampling: Advance sample approval mandatory before bulk supply; warranty certificate to be provided with each tent.

Terms, Conditions & Eligibility

  • EMD/ bid security: Not explicitly stated in data; bidders must comply with ATC and standard RM terms.
  • Delivery & payment: Delivery timelines tied to original and extended periods; payment terms aligned with government tender practices under ATC (details in ATC).
  • Documents for submission: OEM authorization, GST certificate, PAN, tax invoices, bank mandate, annual turnover proof, test certificates, warranty certificate, and digitally signed certificates (IREPS verified).
  • Qualification: Must meet OEM authorization and provide design/drawings, plus sample approval prior to bulk supply.

Key Specifications

  • Inflatable tent: 2 units; 6 inflatable arches total

  • Dimensions: 13.9 m (W) × 21.9 m (L); height 3.0 m side, 7.0 m peak

  • Floor: 304.4 sq m; Carpet: 240 sq m; Bay spacing 3.65 m

  • Materials: tent frame, canopy skin, floor fabric; accessories including PP rope, aluminium pipes, MS pegs, mosquito nets, nylon zips, Velcro tapes

  • Power & inflation: electric air blower and foot pump; packing valise

  • Quality: tensile strength (warp/weft) of arch fabric; tear strength of arc fabric; guaranty certificate with each tent

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contract award and during currency

  • Supply, Installation, Testing and Commissioning included in bid scope

  • Advance sample approval required; OEM authorization mandatory with bid

Important Clauses

Payment Terms

Payment terms aligned with buyer ATC; details provided in ATC; standard government procurement practice

Delivery Schedule

Delivery period to commence from last date of original delivery order; extended delivery time rules defined by option clause

Penalties/Liquidated Damages

Liquidated damages—as per ATC terms; penalties for delay subject to contract conditions

Bidder Eligibility

  • Must provide OEM authorization certificate

  • Demonstrate ability to supply and install Inflatable tents with 6 arches

  • Submit test certificates and warranty documentation for fabric and arches

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Scope Modular tent for use as rescue organizations as well as fire departments and military sector
GENERIC Tent size (outer side dimension of the tent) (Length X Width X Height at ridge X Minimum Diameter of the inflatable arc) Width: 13.9 Meters - Length: 21.9 m - Side height: 3.0 m - Peak height: 7.00 Meters , Bay distance: 3.65 m - Total Floor space:304.4 Sq Meters, Carpet Area 240 Sq M, Inflatable arches:6 Numbers
GENERIC Tent structure Inflatable Air-Beam Insulated Tent made of 4 Nos 450mm Diameter Air-Beams Arches, and 7 Nos horizontal beams using air-retaining PVC fabric made of 900-1100 GSM UV Stabilized Flame Retardant Dtex Polyester fabric. Color: Grey. To form the Air-Beam Skeleton. This Skeleton is draped on the outer side with rugged 450-630 GSM UV Stabilized Flame retardant Dtex Polyester Vinyl Coated fabric to form the Tents outer cover. Total 2 Nos of Zipper Door and 6 Nos of Windows with Mosquito Net., Inflatable Air-Beam Insulated Tent made of 4 Nos 450mm Diameter Air-Beams Arches, and 5 Nos horizontal beams using air-retaining PVC fabric made of 900-1100 GSM UV Stabilized Flame Retardant Dtex Polyester fabric. Color: Grey. To form the Air-Beam Skeleton. This Skeleton is draped on the outer side with rugged 450-630 GSM UV Stabilized Flame retardant Dtex Polyester Vinyl Coated fabric to form the Tents outer cover. Total 2 Nos of Zipper Door and 6 Nos of Windows with Mosquito Net.
GENERIC Design/drawing of inflatable tent As per requirement
GENERIC Maximum time required for complete erection of tent Setup Time 30 Min, with 1200W Air Compressor.
GENERIC Each tent supplied with 10 numbers MS pegs –12 numbers Polyester rope (3.5 mtr each) – 8 numbers. Aluminium pipes – electric air blower – foot pump – hammer – repair kit for the stability of the inflated tent during torrential rain and thunderstorm (for 14 feet length)
GENERIC Suitability stability/completeness of tent is intended for use in All terrain Used including at high altitudes of over 17,000 Ft. It should operate in temperatures as low as -20 Degrees C, snow load of 15 Kg/ Sq Meter and wind speed upto 100Km/hr.
GENERIC Structure design (tent frame and tent skin) NOTE : ARCHES WILL BE PERMANENTLY ATTACHED TO THE TENT COVER AND FLOOR Tent Air Beam skeleton or Outer Dimension of 10.8L x 6.8W x 3.7H Meters, is made of 4 Nos Air beam Arches with 5 Nos Horizontal beams having 420mm Diameter Air Beams, made of air-retaining PVC fabric using 900-1100 GSM UV Stabilized Flame Retardant Dtex Polyester fabric. Color: Grey. This Skeleton is draped on the outer side with rugged Vinyl Coated Polyester Fabric to form the Tents outer cover. The Floor is connected to the Air- Beams and outer cover on all sides. This prevents water from entering the floor space easily, during rain, or on muddy ground.
GENERIC Colour As per buyer’s choice
GENERIC Operating working pressure of the tent As per requirement
GENERIC Each inflatable arch will be equipped Guy Wire Anchor outside, D ring on the inside for hanging electrical, lighting accessories. Compressed air inlet and safety valve at front and rear Air-Beam.
GENERIC Approval of Advance sample before Bulk Supply Yes, NCNC trials accepted.
MATERIAL Tent frame material Air-Retaining PVC fabric using 900-1100 GSM UV Stabilized Flame Retardant Dtex Polyester fabric. Color: Grey.
MATERIAL Tent skin material(used for the canopy) 450-630 GSM UV Stabilized Flame retardant Dtex Polyester fabric, color: Gray / White. Having Resistance to penetration by water of 130-150 Psi.
MATERIAL Floor fabric material PVC Tarpaulin of 350 GSM, Flame retardant, of dimension 10.0 x 6.0 meter and having Humidity resistance of 98% at +25 ° C
ACCESSORIES MATERIAL All measure item standards As per requirement
ACCESSORIES MATERIAL PP rope 10 Number Guy Rope 8mm thick x 4 Meters.
ACCESSORIES MATERIAL Aluminium pipes As per requirement
ACCESSORIES MATERIAL MS peg Ground Anchor made with 6mm carbon steel, galvanized, and hardened to withstand hammering on to the ground. The length 20 inch and designed for snow use. The ground can hold tent in high wind conditions for wind loads upto 100Km/ Hr
ACCESSORIES MATERIAL Mosquito Net made up of HDPE Net of best trade quality
ACCESSORIES MATERIAL Nylon Zips and Velcro tapes As per requirement
ACCESSORIES MATERIAL Electric air blower Dual Action ( Compression & Suction)Air Compressor 1200 Watt \ 230 v, AC
ACCESSORIES MATERIAL Foot pump As per requirement
ACCESSORIES MATERIAL Packing valise As per requirement
DIMENSION Doors dimension (minimum) 2000 mm x 1200-1500 mm
DIMENSION Windows dimension (minimum) 1000mm x 800mm
PACKING Packing size(approx) Transport Dimension: 1200mm x1200mm x1800mm
PACKING Total weight of product (including packing accessories) 327.0 kg (approx)
WARRANTY AND GUARANTY Guaranty certificate will be provided along with each tent Yes
CERTIFICATION Tensile strength of the arch fabric in warp direction 350 Kgs minimum (for 14 feet length)
CERTIFICATION Tensile strength of the arch fabric in weft direction 350 Kgs minimum (for 14 feet length)
CERTIFICATION Tear strength of arc fabric in warp direction 3500N/5Cm for 950 GSM PVC Fabric/ Sq Meter

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card copy

3

Experience certificates for similar inflatable tents

4

Annual turnover documentation

5

OEM AUTHORIZATION CERTIFICATE

6

Test/certificates for fabric and arches

7

Warranty certificate

8

Bank mandate / payment details

9

Tax invoice provisions and digitally signed certificates

Corrigendum Updates

1 Update
#1

Update

28-Nov-2025

Extended Deadline

01-Dec-2025, 10:00 am

Opening Date

01-Dec-2025, 10:30 am

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for inflatable tent tender in Tamil Nadu with OEM authorization?

Bidders must obtain OEM authorization, submit GST and PAN, provide annual turnover, and attach test certificates. Include design/drawings, advance sample approval, and warranty certificates. The bid covers supply, installation, testing and commissioning for 2 tents with 6 arches and 304.4 sq m floor area.

What documents are required for inflatable tent procurement in Southern Railway?

Required documents include GST certificate, PAN, OEM authorization, test certificates for fabrics, warranty certificate, bank mandate, annual turnover proof, and digitally signed IREPS certificates. Ensure BOM and design drawings accompany the bid for sample approval.

What are the key technical specifications of the inflatable tent set?

Tent footprint is 13.9 m × 21.9 m, side height 3.0 m, peak height 7.0 m, floor space 304.4 sq m, carpet area 240 sq m, bay distance 3.65 m, 6 inflatable arches, and permanent arch attachment to floor and canopy.

When is the delivery timeline for the inflatable tents in this tender?

Delivery timing follows the last date of the original delivery order, with extension rules under the option clause enabling up to 25% quantity changes and proportional delivery time recalculation, minimum 30 days extension where applicable.

What are the warranty and quality requirements for the inflatable tents?

Each tent must include a guaranty certificate; tensile strength tests for warp/weft directions and tear strength verification for arc fabric are required; OEM authorization and test certificates must accompany bid packages.

What is the scope of supply for this tender in MAS region?

Scope covers Supply, Installation, Testing and Commissioning (SITC) of two inflatable tents with required accessories, design drawings, initial sample approval, and post-installation verification per GeM specifications.

How to verify compliance with GeM specification for inflatable tents?

Review the enclosed GeM specification for dimensions, materials, inflatable arches, and installation requirements; ensure all listed accessories and fabric standards meet tensile/tear strength criteria and provide OEM authorization and warranty documentation with the bid.

What is the required bay distance and floor area for the tents?

Bay distance is 3.65 meters; total floor area is 304.4 square meters; carpet area is 240 square meters. Bidders must confirm these exact dimensions in the technical bid and provide corresponding fabrication drawings.