GEM

Indian Army Desktop Motherboard Tender Meghalaya 2025 - Q3 Desktop Motherboard Procurement

Bid Publish Date

28-Nov-2025, 7:48 pm

Bid End Date

01-Dec-2025, 1:00 pm

Location

RI BHOI , MEGHALAYA

Progress

Issue28-Nov-2025, 7:48 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

MOTHERBOARD

Tender Overview

Organization: Indian Army, Department of Military Affairs, Meghalaya location RI BHOI 793101. Product category: Desktop Motherboard (Q3). No BOQ items published; estimated value and exact quantity not disclosed. Procurement emphasizes an advance sample approval process within 5 days of contract award, with modifications communicated within 5 days. A flexible quantity policy allows up to 25% quantity variation during contract execution at contracted rates. Delivery timelines shift with sample approvals, and delayed approvals reset delivery without liquidated damages. The tender highlights compliance with buyer-specified framework and requires adherence to the option clause if exercised.

Technical Specifications & Requirements

  • Product name: Desktop Motherboard (Q3) for Indian Army deployments in Meghalaya.
  • Advance sample process: Submit 1 advance sample within 5 days of award; buyer to approve or specify modifications within 5 days.
  • Modification/supply rule: Supply must align with approved sample; deviations may trigger fresh samples or contract termination.
  • Option clause: Purchaser may increase/decrease quantity by up to 25% during or after contract at contracted rates.
  • Delivery impact: If buyer delays sample approval, delivery period is adjusted; no LD for buyer-caused delays.
  • BoQ status: No items published; bidders should anticipate standard IT hardware compatibility and integration needs for defense desktops.

Terms, Conditions & Eligibility

  • Delivery period: Based on last date of original delivery order; time extension rules apply when option clause is exercised.
  • Sample costs: Advance sample required; bulk supply must reflect approved sample at no additional charge for testing samples.
  • Compliance: Bidders must comply with framework provisions and the specific terms of the sample approval process regardless of quantity changes.
  • Documentation readiness: Prepare to demonstrate capability for rapid sample iteration and scalable supply under defense procurement norms.

Key Specifications

  • Desktop motherboard (Q3) - exact model not specified

  • Advance sample submission within 5 days of award

  • Modification list within 5 days of sample submission

  • Quantity variation up to 25% during/after contract

  • Delivery schedule tied to last delivery order date

  • No BOQ items published; assume standard IT hardware compatibility

Terms & Conditions

  • Option clause allows +/- 25% quantity change at contracted rates

  • Advance sample must be submitted within 5 days; modifications within 5 days

  • Delivery timeline resets if sample approval is delayed by buyer

Important Clauses

Payment Terms

Not specified in data; standard defense procurement may apply

Delivery Schedule

Delivery period starts from last date of original delivery order; extensions possible via option clause

Penalties/Liquidated Damages

Not defined; no explicit LD details provided in tender data

Bidder Eligibility

  • Experience in supplying desktop hardware or motherboards to government or defense segments

  • Ability to provide OEM-authorized products and rapid sample iteration

  • Financial capacity to handle defense procurement and potential 25% quantity variation

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior desktop hardware supply

4

Financial statements (last 2-3 years) demonstrating liquidity

5

EMD/Security deposit documentation (if applicable per policy)

6

Technical bid documents and OEM authorizations (if applicable)

7

Product compliance certificates or vendor declarations for desktop motherboard

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid on the Indian Army desktop motherboard tender in Meghalaya 2025?

Bidders should prepare GST, PAN, experience certificates, financials, and EMD documents, then submit a technical bid with OEM authorizations if required. Ensure an advance sample is sent within 5 days of award and be ready to implement modifications within 5 days. The contract allows up to 25% quantity variation.

What documents are required for the desktop motherboard tender in Meghalaya?

Required documents include GST certificate, PAN card, 2-3 years of financial statements, experience certificates for similar hardware supply, EMD documentation, and OEM authorization if applicable. Include technical bid documents and product compliance declarations to demonstrate readiness for defense procurement.

What is the advance sample submission process for this tender?

Submit 1 advance motherboard sample within 5 days of award. The buyer will approve or request modifications within 5 days; if approved, bulk supply must follow the approved sample. If not approved, the seller may need to submit revised samples or contract termination options become active.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% at contracted rates during or after contract. Delivery timelines align with the original order, with calculated extensions if needed; ensure readiness for varying volumes without LD unless caused by seller delays.

What is the scope of technical specifications for the desktop motherboard?

No explicit technical specs are published. Tender falls under desktop motherboard category (Q3); bidders should align with standard IT hardware compatibility, revision control via advance sample, and OEM-specific configurations as per defense procurement norms.

What happens if the buyer delays the advance sample approval?

If buyer approval is delayed, the delivery period is refixed and LD is not applied for the period of delay. Once approvals are provided, the schedule resumes per contract terms, and any modifications must still be incorporated.

What certifications or standards are expected for the motherboard bid?

Specific standards are not listed in the data. Bidders should anticipate standard IT hardware certifications and OEM authorization for defense-grade components, along with compliance to the supplier’s approved sample specifications and defense procurement guidelines.

How will bulk supply correspond to the advance sample approval?

Bulk supply must conform exactly to the approved advance sample. If deviations are found, the buyer may require new samples or terminate the contract. All testing samples are provided by the supplier at no cost unless otherwise specified.

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