GEM

Indo-Tibetan Border Police Self Adhesive Flags (V3) IS 8499 Tender Pithoragarh Uttarakhand 2025

Bid Publish Date

21-Nov-2025, 6:06 pm

Bid End Date

01-Dec-2025, 2:00 pm

Location

PITHORAGARH , UTTARAKHAND

Progress

Issue21-Nov-2025, 6:06 pm
AwardPending
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Quantity

300

Category

Tags For Files (V3) Conforming to IS 8499

Bid Type

Two Packet Bid

Categories 1

ADHESIVE

Tender Overview

Indo-Tibetan Border Police (ITBP) in Pithoragarh, Uttarakhand (PIN 262501) invites bids for Self Adhesive Flags (V3) conforming to IS 8499 (Q4). The procurement scope emphasizes flags in the standard V3 category and requires adherence to the IS 8499 specification. The tender includes an option clause permitting quantity adjustments up to 25% during contract; delivery timelines extend from the last delivery order date with proportional time adjustments. Bidders must meet ATC terms and provide OEM warranties. This opportunity targets suppliers capable of nationwide after-sales support and timely installation where required. Unique aspects include mandatory IS 8499 compliance and access to India-wide service networks. This notice provides a clear pathway for registered flag manufacturers and suppliers with IS 8499 expertise to participate in ITBP procurement in Uttarakhand.

Technical Specifications & Requirements

  • Product name/category: Self Adhesive Flags (V3), Q4; conforms to IS 8499
  • Standard compliance: IS 8499; Q4 classification
  • Quantity flexibility: up to 25% increase/decrease at contract placement and during currency
  • Warranty & support: OEM warranty certificates required at delivery; service centers in India with installation, commissioning, training, and maintenance support
  • Service requirements: Installation, troubleshooting, and after-sales support network details to be uploaded with bid
  • Documentation: Upload all applicable certificates/documents per ATC and Corrigendum; non-compliance may lead to rejection
  • Delivery terms: Delivery period tied to last delivery order date with option-time calculations per clause
  • ATC emphasis: Compliance with bidder certificates and required OEM authorizations

Terms, Conditions & Eligibility

  • EMD/security: Not disclosed in available data; bidders must comply with bid document terms and ATC
  • Warranty: OEM warranty certificates to be submitted at delivery; after-sales service network must be established in India
  • Delivery: Delivery timeline linked to original order; extension rules apply for option clause
  • Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations typically required; ATC may specify
  • Eligibility: Bidders must provide certificates and meet IS 8499 compliance for Q4 flags
  • Penalties: None specified in available terms beyond standard ATC compliance
  • Other: Compliance with all Buyer Added Terms and Any Corrigenda is mandatory

Key Specifications

  • Product/service: Self Adhesive Flags (V3), Q4

  • Standard: IS 8499

  • Category/Grade: Q4

  • Quantity flexibility: up to 25% variation

  • Warranty: OEM warranty certificates required; installation and maintenance service in India

  • Delivery: per original delivery order date with option-extension rules

  • Documentation: IS 8499 conformity certificates and OEM authorizations

Terms & Conditions

  • Option clause allows 25% quantity variation during contract and currency

  • OEM warranty certificates must be provided at delivery

  • Service centers across India required for after-sales support

  • Delivery timelines derived from last delivery order date with proportional extension

  • Upload all certificates/documents per ATC and corrigendum

Important Clauses

Payment Terms

Not disclosed in available data; follow ATC terms and standard government procurement practice

Delivery Schedule

Delivery period commences from the last date of original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; adhere to standard ITBP contract penalties per ATC

Bidder Eligibility

  • Experience in supplying IS 8499 compliant flags or similar banners

  • Demonstrated OEM authorization for Self Adhesive Flags (V3)

  • Nationwide after-sales service capability and local service centers in India

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements (audited if available)

5

EMD/Security deposit documentation as per ATC

6

Technical bid documents and compliance certificates

7

OEM authorization letters from flag manufacturer

8

IS 8499 compliance certificates (Q4) and related quality certificates

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for IS 8499 compliant flags tender in Pithoragarh 2025?

Bidders should review ATC terms, ensure IS 8499 Q4 compliance, obtain OEM authorization for Self Adhesive Flags, and submit GST, PAN, financials, and experience certificates. EMD details will be per bid document; ensure OEM warranty certificates are included with delivery.

What documents are required for ITBP flag procurement in Uttarakhand?

Required documents include GST certificate, PAN card, experience certificates for similar supply, audited financial statements, OEM authorization letters, and OEM warranty certificates. Also upload IS 8499 compliance certificates and any Corrigendum-issued documents.

What are the technical specifications for IS 8499 Q4 flags in this tender?

The product must be Self Adhesive Flags (V3) with Q4 classification, conforming to IS 8499. Ensure required IS 8499 conformity certificates and OEM authorizations are provided. The tender emphasizes adherence to standard and availability of after-sales support.

What is the delivery time frame and extension rule for quantity variation?

Delivery starts from the last date of the original delivery order. If quantity increases, time extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.

What warranties are required for ITBP flag supply in this tender?

OEM warranty certificates must be submitted at delivery; the supplier must guarantee rectification during the warranty period and provide India-based installation, commissioning, training, and maintenance service centers.

What is the scope of after-sales service for ITBP flag procurement in Uttarakhand?

Bidders must demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance service group in India, with service center details near consignee destinations uploaded with the bid.

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