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National Institute Of Technology Karnataka NITK Surathkal Multifunction Machine MFM Tender 2025 IS 550 Compliant? 5-Year Warranty

Bid Publish Date

10-Nov-2025, 11:45 am

Bid End Date

01-Dec-2025, 11:00 am

Value

₹1,48,000

Location

DAKSHINA KANNADA , KARNATAKA

Latest Corrigendum Available

Progress

Issue10-Nov-2025, 11:45 am
Corrigendum24-Nov-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The National Institute Of Technology Karnataka (NITK) invites bids for the procurement of a Multifunction Machine MFM (V2) under the Q2 category, with an estimated value of ₹148,000. The scope includes Supply, Installation, Testing and Commissioning at the Dean FSW office, NITK, Surathkal, Mangaluru, Karnataka. The vendor must provide OEM warranty certificates and establish local service support with centres near the consignee. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates and a minimum delivery extension rule.

  • Location: Mangaluru, Karnataka
  • Organization: National Institute Of Technology Karnataka (NITK)
  • Category: Multifunction Machine MFM (V2) (Q2)
  • Estimated value: ₹148,000
  • Delivery: at NITK Surathkal; scope includes installation and commissioning
  • Warranty: 5 years from final acceptance or after installation, with 5-day service target during warranty

Technical Specifications & Requirements

  • Scope of supply includes: Supply, Installation, Testing and Commissioning of the MFM
  • Warranty to include on-site rectification with penalties for delay
  • Delivery terms: extension rules for quantity variations and delivery period calculations
  • After-sales: must have established service network in India with nearby service centres listed
  • OEM warranties to be submitted by successful bidder at delivery
  • Penalties: 0.5% of unit price per week delay, capped at 10% of total contract value; ensure timely servicing

Terms, Conditions & Eligibility

  • EMD: not explicitly stated in data; ensure bid documents, OEM authorization and GST/PAN ready
  • Option clause permits ±25% quantity changes during contract
  • Delivery & commissioning at NITK address; performance scope includes installation, commissioning, training
  • Compliance with warranty obligations and timely service within 5 days; penalties apply for delays
  • Submit OEM certificates and service network details; maintain service SLA commitments

Key Specifications

  • Product: Multifunction Machine MFM (V2) (Q2)

  • Scope: Supply, Installation, Testing and Commissioning

  • Warranty: 5 years from final acceptance or post-installation

  • Delivery location: NITK, Surathkal, Mangaluru, Karnataka

  • Penalty: 0.5% per week delay, cap at 10% of total contract value

  • Option clause: quantity variation up to 25% during and after contract

  • Service network: must be well established in India with centers near consignee

Terms & Conditions

  • Option to increase/decrease quantity by up to 25% at contract rates

  • Delivery and commissioning at NITK Surathkal with extended period rules

  • 5-year OEM warranty; 5-day service target; penalties for delay

Important Clauses

Payment Terms

Not specified in data; ensure alignment with delivery and commissioning milestones per contract

Delivery Schedule

Delivery period derived from last date of original delivery order; extended time as per option clause with minimum 30 days

Penalties/Liquidated Damages

0.5% of unit price per week for warranty service delays; cap at 10% of total contract value

Bidder Eligibility

  • Experience in supplying and installing similar multifunction machines

  • Financial stability with verifiable statements

  • Authorized OEM certification and service capability across India

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Required Documents

1

GST certificate

2

PAN card

3

OEM authorization / manufacturer authorization

4

Experience certificates for similar installations

5

Financial statements or solvency documents

6

Technical compliance certificates for the MFM

7

Warranty certificates from OEM

8

Service centre details near consignee destinations

Corrigendum Updates

1 Update
#1

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 11:00 am

Opening Date

01-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the MFM tender in Karnataka at NITK 2025?

Bidders must submit GST, PAN, OEM authorization, and experience certificates for similar installations. Ensure the bid covers Supply, Installation, Testing and Commissioning with a 5-year OEM warranty. Compliance with the 25% quantity option is required and penalties apply for delays beyond 5 days of service response.

What documents are required for MFM tender in Surathkal Karnataka?

Required documents include GST certificate, PAN, OEM authorization, experience certificates, financial statements, and OEM warranty certificates. Provide service centre details in India and confirm the scope includes installation and commissioning at NITK, Surathkal.

What are the key technical requirements for MFM V2 in this bid?

Key requirements include supply, installation, testing and commissioning, 5-year OEM warranty, and local service network presence in India. The bid permits up to 25% quantity variation during contract and imposes 0.5% weekly penalties for warranty delays, capped at 10% of contract value.

When is delivery expected for the MFM project at NITK Surathkal?

Delivery timelines follow the original delivery order; if option clause is exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, with possible extension up to original delivery period.

What are the warranty requirements for the MFM procurement?

Warranty is 5 years from final acceptance or after installation. OEM certificates must be supplied at delivery. Service response target is 5 days, with penalties of 0.5% of unit price per week for delays, capped at 10% of total contract value.

What is the delivery location and scope of supply for the MFM bid?

Delivery, installation and commissioning are at National Institute Of Technology Karnataka, Dean FSW, Surathkal, Srinivasnagar 575025, Mangaluru, Karnataka. The scope includes supply, installation, testing and commissioning of the MFM.

What are the key eligibility criteria for bidders in this MFM tender?

Eligibility includes demonstrable experience with similar MFMs, valid GST and PAN, financial solvency documents, OEM authorization, and an established Indian service network with regional centres near the consignee location.

How will quantity changes affect the MFM contract terms?

The purchaser may increase/decrease quantity up to 25% at bid contract rates during/after the contract. Delivery timelines adjust per the option clause, with minimum 30 days extension and calculations based on the original delivery period.

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