GEM

M.P. Power Management Company Limited Jabalpur All-in-One PC & Multifunction Machine Tender Bhopal MP 2025 ISO 9001

Bid Publish Date

25-Nov-2025, 6:39 pm

Bid End Date

05-Dec-2025, 7:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue25-Nov-2025, 6:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

6

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

Organization: M.p.power Management Company Limited Jabalpur. Procurement: All-in-One PC (V2) and Multifunction Machine MFM (V2). Location: BHOPAL, MADHYA PRADESH 462001. Scope: Supply, Installation, Testing and Commissioning (SITC) of the specified IT hardware; price to include all costs. Delivery flexibility: quantity may vary up to 25% with contracted rates; additional time calculated by (increased quantity/original quantity) × original delivery period, minimum 30 days. Key differentiator: strict service-center and ISO 9001 compliance, OEM authorization required, and security-related policy on hard disk returns.

Technical Specifications & Requirements

  • Scope of supply includes SITC of All-in-One PC and Multifunction Machine (V2) as per buyer terms.
  • OEM authorization: authorized distributor/OEM certificate with complete contact details required with bid.
  • Service infrastructure: functional Service Centre in the state of each consignee location; if not present, establishment within 30 days post award; documentary evidence required.
  • Support: dedicated toll-free number and escalation matrix for service.
  • Certifications: ISO 9001 certification mandatory for bidder or OEM.
  • Policy on hard disks: defective drives not returned under warranty.
  • Import rule: imported products must have an Indian office of the OEM or authorized seller for after-sales service.
  • Delivery/installation terms: includes SITC; payment terms to be clarified in tender terms.

Terms, Conditions & Eligibility

  • EMD/secure submission: terms emphasize inclusion of certificates; non-submission may lead to rejection.
  • Warranty & service: service center presence or establishment within 30 days; dedicated support channel required.
  • Quality standard: ISO 9001 certification required; objective evidence must be uploaded.
  • Quantity flexibility: 25% increase/decrease allowed during contract; delivery period adjusts proportionally with minimum 30 days.
  • OEM authorization: mandatory Authorization Form/Certificate with OEM details.
  • Policy compliance: non-return of faulty hard disks during warranty period per buyer security policy.
  • Import/after-sales: registered Indian office required for imported products; post-award setup deadline applies.

Key Specifications

  • Product: All-in-One PC (V2) and Multifunction Machine MFM (V2) with SITC scope

  • Quantity: up to ±25% variation allowed from bid quantity at contract execution

  • Delivery: minimum 30 days for extended quantity; proportional extension calculation

  • Standards: ISO 9001 certification for bidder or OEM

  • Service: dedicated service center in each consignee state; escalation matrix and toll-free number

  • Warranty/Policy: non-return of faulty hard disks under warranty per buyer security policy

  • OEM: imported products require Indian registered office for after-sales service

  • Documentation: OEM authorization with complete details; service capability proof

Terms & Conditions

  • EMS/BDC: 25% quantity variation and extension of delivery time with minimum 30 days

  • ISO 9001 certification mandatory for bidder or OEM with documentary proof

  • Service center presence in each state; establish within 30 days if absent

Important Clauses

Warranty & Service

Dedicated toll-free service, escalation matrix, and state-wise service centers; non-return of faulty hard disks during warranty

OEM Authorization

Bidder must submit OEM/distributor authorization with full contact details; mandatory for participation

Importers & After-Sales

Imported products require a registered Indian office of OEM/seller for after-sales service

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Authorized distributor/ OEM authorization with complete details

  • Evidence of functional Service Centre in the buying state or plan to establish within 30 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar SITC of IT hardware

4

Financial statements (as applicable)

5

EMD or security deposit documents

6

Technical bid documents and compliance certificates

7

OEM authorization / distributor authorization with full contact details

8

Evidence of ISO 9001 certification ( bidder or OEM )

9

Proof of functional Service Centre in the state of each consignee location or plan to establish within 30 days of award

10

Escalation matrix and dedicated toll-free service number details

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the All-in-One PC tender in Bhopal MP 2025?

To bid, submit OEM authorization, ISO 9001 proof, and service-center evidence for Madhya Pradesh. Include GST, PAN, Experience certificates, and EMD. Ensure SITC scope is clear and adhere to 25% quantity variation limits with minimum 30 days delivery extension when applying options.

What documents are required for Madhya Pradesh IT hardware tender?

Required documents include GST registration, PAN, experience certificates for SITC projects, financial statements, EMD document, OEM authorization, ISO 9001 certificate, and proof of a state service center or a plan to establish within 30 days of award.

What are the service and warranty requirements for this MP tender?

Bidder must provide a dedicated toll-free support number and escalation matrix. Service centers must be functional in each consignee state or established within 30 days post award; non-return of faulty hard disks is policy. ISO 9001 certification is mandatory for eligibility.

What is the quantity variation clause for this procurement?

The purchaser may increase or decrease the bid quantity by up to 25% during contract placement and currency at contracted rates; delivery time scales with the formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

What standards must the supplier meet for this MP procurement?

Bidders or OEMs must hold ISO 9001 certification; imported products require an Indian office for after-sales service; OEM authorization must be submitted with full contact details.

What is the delivery schedule if quantity is increased under the option clause?

Delivery extension aligns with the option clause using the formula; minimum 30 days applies; original delivery period governs the extended window, and the purchaser may extend up to the original delivery period.

What are the OEM authorization requirements for participation?

Bid submissions must include an OEM authorization with name, designation, address, email, and phone number; distributor/authorised seller details are mandatory to validate eligibility.

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