GEM

HPCL GeM Tender Visakhapatnam Multi-Item Procurement 2025 – HPCL Visakhapatnam Item Nos 10-540, GST Inclusive

Posted

25 Oct 2025, 04:44 pm

Deadline

05 Nov 2025, 05:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

Progress

Issue25 Oct 2025, 04:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

54

Category

Item No 10

Bid Type

Two Packet Bid

Key Highlights

  • • HPCL procurement via GEM portal for Visakhapatnam multi-item supply
  • • Quantity variation clause allowing up to 25% increase/decrease
  • • GST-inclusive price bids; all taxes embedded in quoted amounts
  • • Site visit recommended to assess scope before quoting
  • • Delivery period adjustments based on option clause with defined formula
  • • Final bid acceptance contingent on HPCL techno-commercial criteria

Tender Overview

Hindustan Petroleum Corporation Limited (HPCL) in Visakhapatnam, Andhra Pradesh invites a GEM portal tender for a broad spectrum of items under 54 Bid Items (Item Nos 10 through 540). The exact quantities and total estimated value are not disclosed in the summary, but the tender mandates that price bids be inclusive of GST and that responses be submitted exclusively through the GEM portal. A key differentiator is the buyer’s right to exercise an option clause allowing up to 25% quantity variation with corresponding delivery adjustments. Bidders are advised to perform a site assessment prior to quoting to accurately gauge scope. The procurement scope is broad and requires compliance with HPCL’s internal techno-commercial criteria for bid acceptance.

Technical Specifications & Requirements

  • 54 items covered under the BOQ with item numbers ranging from 10 to 540; no standalone technical specifications published in the summary.
  • All price bids must be GST inclusive and include all taxes.
  • Tenders are submitted via the GeM portal; offline submissions are not permitted.
  • A site visit is strongly advised to understand actual work requirements before submitting quotes.
  • The tender document references detailed item descriptions in attachments beyond the public summary; bidders should consult the complete tender for technical scope.
  • No explicit standards (IS/ISO) are listed in the provided data; technical rigor will be defined in HPCL’s full tender document.

Terms & Eligibility

  • Quantity variation up to 25% is allowed at contract placement and during currency at contracted rates.
  • Delivery period calculations follow: additional time = (Increased quantity ÷ Original quantity) × Original delivery period (days), with a minimum of 30 days.
  • Responses must comply with the TEChNO-COMMERCIAL criteria outlined by HPCL; decisions on clarifications reside with HPCL.
  • All quotes must be submitted strictly via the GEM portal; no hard copies or emails accepted.
  • Site assessment is recommended to inform accurate pricing and schedule.
  • Bid acceptance subject to HPCL clearance of techno-commercial criteria and alignment with the complete tender terms.

Key Specifications

  • Total items: 54 (Item Nos 10 to 540) covering broad categories

  • Price bid must be GST inclusive

  • Submission through GeM portal only

  • Mandatory site visit before quoting

  • No explicit technical standards listed in provided data; refer to full tender attachments

  • Documented acceptance contingent on HPCL techno-commercial criteria

Terms & Conditions

  • Quantity variation up to 25% at contract and during currency

  • GST-inclusive pricing required for all bids

  • GeM portal submission; no offline submissions

  • Delivery timeline calculated with minimum 30 days

  • Site visit advised to accurately estimate scope

Important Clauses

Payment Terms

GST-inclusive price bids; payment terms to be clarified in full tender attachments; no separate terms stated in summary

Delivery Schedule

Delivery period may be extended via option clause; additional time formula provided; minimum 30 days if extended

Penalties/Liquidated Damages

Not specified in the provided data; penalties to be detailed in complete tender attachments

Bidder Eligibility

  • Eligibility per techno-commercial criteria defined by HPCL

  • GeM portal submission requirement (online only)

  • Site visit completion prior to quotation (advised)

Bill of Quantities (BOQ) 54 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
10 Item No 10 For details refer Item no 10 1 eac kvrrao1 112
20 Item No 20 For details refer Item no 20 1 eac kvrrao1 112
30 Item No 30 For details refer Item no 30 1 eac kvrrao1 112
40 Item No 40 For details refer Item no 40 1 eac kvrrao1 112
50 Item No 50 For details refer Item no 50 1 eac kvrrao1 112
60 Item No 60 For details refer Item no 60 1 eac kvrrao1 112
70 Item No 70 For details refer Item no 70 1 eac kvrrao1 112
80 Item No 80 For details refer Item no 80 1 eac kvrrao1 112
90 Item No 90 For details refer Item no 90 1 eac kvrrao1 112
100 Item No 100 For details refer Item no 100 1 eac kvrrao1 112
110 Item No 110 For details refer Item no 110 1 eac kvrrao1 112
120 Item No 120 For details refer Item no 120 1 eac kvrrao1 112
130 Item No 130 For details refer Item no 130 1 eac kvrrao1 112
140 Item No 140 For details refer Item no 140 1 eac kvrrao1 112
150 Item No 150 For details refer Item no 150 1 eac kvrrao1 112
160 Item No 160 For details refer Item no 160 1 eac kvrrao1 112
170 Item No 170 For details refer Item no 170 1 eac kvrrao1 112
180 Item No 180 For details refer Item no 180 1 eac kvrrao1 112
190 Item No 190 For details refer Item no 190 1 eac kvrrao1 112
200 Item No 200 For details refer Item no 200 1 eac kvrrao1 112
210 Item No 210 For details refer Item no 210 1 eac kvrrao1 112
220 Item No 220 For details refer Item no 220 1 eac kvrrao1 112
230 Item No 230 For details refer Item no 230 1 eac kvrrao1 112
240 Item No 240 For details refer Item no 240 1 eac kvrrao1 112
250 Item No 250 For details refer Item no 250 1 eac kvrrao1 112
260 Item No 260 For details refer Item no 260 1 eac kvrrao1 112
270 Item No 270 For details refer Item no 270 1 eac kvrrao1 112
280 Item No 280 For details refer Item no 280 1 eac kvrrao1 112
290 Item No 290 For details refer Item no 290 1 eac kvrrao1 112
300 Item No 300 For details refer Item no 300 1 eac kvrrao1 112
310 Item No 310 For details refer Item no 310 1 eac kvrrao1 112
320 Item No 320 For details refer Item no 320 1 eac kvrrao1 112
330 Item No 330 For details refer Item no 330 1 eac kvrrao1 112
340 Item No 340 For details refer Item no 340 1 eac kvrrao1 112
350 Item No 350 For details refer Item no 350 1 eac kvrrao1 112
360 Item No 360 For details refer Item no 360 1 eac kvrrao1 112
370 Item No 370 For details refer Item no 370 1 eac kvrrao1 112
380 Item No 380 For details refer Item no 380 1 eac kvrrao1 112
390 Item No 390 For details refer Item no 390 1 eac kvrrao1 112
400 Item No 400 For details refer Item no 400 1 eac kvrrao1 112
410 Item No 410 For details refer Item no 410 1 eac kvrrao1 112
420 Item No 420 For details refer Item no 420 1 eac kvrrao1 112
430 Item No 430 For details refer Item no 430 1 eac kvrrao1 112
440 Item No 440 For details refer Item no 440 1 eac kvrrao1 112
450 Item No 450 For details refer Item no 450 1 eac kvrrao1 112
460 Item No 460 For details refer Item no 460 1 eac kvrrao1 112
470 Item No 470 For details refer Item no 470 1 eac kvrrao1 112
480 Item No 480 For details refer Item no 480 1 eac kvrrao1 112
490 Item No 490 For details refer Item no 490 1 eac kvrrao1 112
500 Item No 500 For details refer Item no 500 1 eac kvrrao1 112
510 Item No 510 For details refer Item no 510 1 eac kvrrao1 112
520 Item No 520 For details refer Item no 520 1 eac kvrrao1 112
530 Item No 530 For details refer Item no 530 1 eac kvrrao1 112
540 Item No 540 For details refer Item no 540 1 eac kvrrao1 112

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement (if applicable)

4

Financial statements or turnover proof

5

EMD/Security deposit details (if required in full tender)

6

Technical bid documents as per tender attachments

7

OEM authorizations or supplier certifications (if referenced in full tender)

8

Any other documents specified in the complete tender attachments

Frequently Asked Questions

How to bid in HPCL Visakhapatnam GeM tender 2025 for multiple items

Bidders must submit a GST-inclusive price bid through the GeM portal, comply with HPCL techno-commercial criteria, and ensure site visit is completed before quotation. The tender covers 54 item numbers (10–540). Maintain alignment with 25% quantity variation clause and delivery timing rules.

What documents are required for HPCL GeM tender submission in Visakhapatnam

Submit GST registration, PAN, financial statements, experience certificates for similar work, and OEM authorizations if applicable. Include GST-compliant invoices and technical bid documents as per full tender attachments. Ensure GeM portal submission is completed with all required documents uploaded.

What are the delivery and quantity variation terms for HPCL tender

The contract allows up to 25% quantity variation at order placement and during currency. Delivery time increases are calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend this duration.

Which portal governs HPCL tender submissions for Visakhapatnam

All bids must be submitted exclusively via the GeM portal. HPCL will not accept hard copies or email submissions. Follow the GeM mode of bidding precisely to avoid rejection.

Are there any explicit technical standards listed for HPCL tender 2025

No explicit technical standards are provided in the public summary. Bidders should consult the complete tender document and attachments for item-specific technical descriptions and any mandatory certifications before quoting.

What is required to assess the scope for HPCL’s 54-item procurement

A site visit is advised to understand actual requirements and scope. Review attachments to identify item-wise descriptions, ensure GST-inclusive pricing, and align bids with HPCL’s techno-commercial criteria for acceptance.

How does HPCL determine bid acceptance for this tender

Bid acceptance hinges on HPCL’s techno-commercial criteria and final clearance. Suppliers must meet required documentation, exhibit capability for 54 items, and comply with GST-inclusive pricing and GeM submission rules.

What should bidders know about GST and pricing for HPCL Visakhapatnam bids

Prices quoted must include GST and all applicable taxes. Ensure tax totals are embedded in the quoted amount, and confirm that the GeM submission reflects GST compliance across all 54 items.

Similar Tenders

Item 1,Item 2,Item 3,Item 4,Item 5,Item 6,Item 7,Item 8,Item 9,Item 10,Item 11,Item 12,Item 13,Item

Contract & Procurement

GAUTAM BUDDHA NAGAR, UTTAR PRADESH

EMD: ₹1.3 L
View Details

Item no 1,Item no 2,Item no 3,Item no 4,Item no 5,Item no 6,Item no 7,Item no 8,Item no 9,Item no 1

INDIAN OIL CORPORATION LIMITED

JAGATSINGHAPUR, ODISHA

View Details

Item No 1,Item No 2,Item No 3,Item No 4,Item No 5,Item No 6,Item No 7,Item No 8,Item No 9,Item No 1

Airports Authority of India (AAI)

CHENNAI, TAMIL NADU

EMD: ₹2.1 L
Est: ₹69.5 L
View Details