GEM

Directorate Of Technical Education Gujarat Cartridge Refilling Maintenance Tender Surendranagar 2025 ISI Compliant

Bid Publish Date

15-Nov-2025, 3:56 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

Value

₹45,000

Location

SURENDRANAGAR , GUJARAT

Progress

Issue15-Nov-2025, 3:56 pm
AwardPending
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Quantity

37

Bid Type

Two Packet Bid

Key Highlights

  • • Local service office requirement in the consignee state (Gujarat) with documentary evidence
  • • 3% EMD of bid value (₹1,350) via Demand Draft to PRINCPAL, C U SHAH POLYTECHNIC
  • • Turnover requirement: twice the bid amount (₹90,000) as per Gujarat Procurement Policy 2024
  • • Scope limited to cartridge refilling for printers (CANON, HP, SAMSUNG) and related peripherals
  • • Option Clause allows contract quantity/duration adjustment up to 25%
  • • Excess settlement feature permits extra invoice charges up to a defined percentage
  • • Delivery address: C U Shah Polytechnic, Surendranagar; installation/commissioning if applicable
  • • Submission must include scanned DD proof and hard copy within 5 days of bid end

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE WATER LEVEL RECORDER

Tender Overview

The Directorate Of Technical Education, Education Department Gujarat invites a maintenance tender for cartridge refilling and related support for printers (CANON, HP, SAMSUNG) and peripherals at C U Shah Polytechnic, Mulchand Road, GIDC, Wadhwan, Surendranagar 363030. Estimated value is ₹45,000 with a mandatory 3% EMD (₹1,350) and a turnover requirement of double the bid value (₹90,000) as per Gujarat Procurement Policy 2024. The contract allows a quantity/duration adjustment up to 25% and requires the service provider to maintain a local office in the consignee state. Physical delivery and installation (if applicable) must occur at the Surendranagar address. This procurement focuses on printer cartridge refilling for DESKTOPS, LAPTOPS, and PERIPHERALS under the specified brands. Unique clauses include strict EMD/turnover rules and mandatory documentation submission with bid.

Technical Specifications & Requirements

  • Product/Service: Cartridge refilling for printers (CANON, HP, SAMSUNG) and related printer peripherals; scope explicitly limited to cartridge refilling services.
  • Location/Delivery: Delivery, installation and commissioning (where applicable) at C U SHAH POLYTECHNIC, Mulchand Road, GIDC Area, Near Boda Talav, Wadhwan Surendranagar 363030.
  • EMD & Financials: 3% EMD of bid value payable via Demand Draft to PRINCIPAL, C U SHAH POLYTECHNIC, SURENDRANAGAR; bid documents must include scanned DD proof; hard copy to reach within 5 days post bid end/opening.
  • Eligibility & Compliance: Gujarat Procurement Policy 2024 mandates EMD and turnover; only cartridge refilling services for printers are eligible; bidder must have a local service office in the consignee state.
  • BOQ Availability: No BOQ items listed; scope inferred from tender title and ATC clauses; ensure alignment with service & support requirements and response to option clause.

Terms, Conditions & Eligibility

  • EMD: ₹1,350 (3% of bid value) via Demand Draft in favour of PRINCIPAL, C U SHAH POLYTECHNIC; scanned DD proof with bid and hard copy within 5 days.
  • Turnover: Notional minimum turnover of ₹90,000 annually (twice bid value) per Gujarat Procurement Policy 2024.
  • Delivery & Installation: Delivery and installation at C U Shah Polytechnic, Surendranagar; service provider must have a local office in the state.
  • Documentation: Submit GST, PAN, experience certificates, financial statements, OEM authorizations (if applicable), and technical bid documents; bid validity and acceptance of contract quantity/duration adjustments up to 25%.
  • Financial Standing: Not under liquidation or bankruptcy; provide an undertaking with bid.
  • Extra Charges: Excess settlement option allows additional charges up to a specified percentage of item-level value; declare applicability on invoice.
  • Policy Compliance: Adheres to Gujarat Procurement Policy 2024; mandatory declaration of local presence and EMD/turnover proofs.

Key Specifications

  • Printer cartridge refilling service for CANON, HP and SAMSUNG devices

  • Delivery and installation to C U Shah Polytechnic, Surendranagar

  • EMD: 3% of bid value via DD; turnover: twice bid value

  • Office of service provider located in Gujarat; documentary evidence required

  • No BOQ items; respond to ATC clauses and 3% EMD/25% quantity/duration adjustments

Terms & Conditions

  • EMD of 3% (₹1,350) via Demand Draft; proof required

  • Turnover requirement: ₹90,000; Gujarat Policy 2024 compliance

  • 25% quantity/duration adjustment; acceptance required by bidder

Important Clauses

Payment Terms

EMD via DD; payment terms unspecified; ensure submission with bid and post-award documentation

Delivery Schedule

Delivery and installation at Surendranagar address; date not specified in data

Penalties/Liquidated Damages

Penalty provisions not explicitly stated; ATC references require performance adherence

Bidder Eligibility

  • Not in liquidation, bankruptcy, or similar proceedings

  • Local Gujarat service office with documentary evidence

  • Experience in printer cartridge refilling and related peripherals

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing cartridge refilling/ printer service

4

Financial statements / annual turnover evidence

5

EMD payment document (DD) and scanned proof

6

Technical bid documents confirming service scope

7

OEM authorizations (if required by brands CANON, HP, SAMSUNG)

8

Undertaking of non-liquidation/bankruptcy

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for cartridge refilling tender in Surendranagar Gujarat 2025

Bidders must satisfy local office requirement in Gujarat, submit GST, PAN, experience certificates, financials, and EMD ₹1,350 (3%) via DD to PRINICPAL, C U SHAH POLYTECHNIC. Ensure turnover of ₹90,000 and respond to the 25% quantity/duration option. Include proof of DD and hardcopy within 5 days.

What documents are required for cartridge refilling tender in Gujarat

Submit GST certificate, PAN card, experience certificates for printer cartridge refilling, financial statements, EMD DD proof, and OEM authorizations if applicable; include technical bid documents and an undertaking of non-liquidation. Ensure local Gujarat office evidence is attached.

What are the delivery and installation requirements for this Gujarat tender

Delivery/installation must occur at C U Shah Polytechnic, Surendranagar; installation is required if within scope. Ensure service provider holds a Gujarat location and provides documentary evidence. Scheduling aligns with bid end/opening and may involve commissioning where applicable.

What is the EMD amount and payment method for this tender in Surendranagar

EMD is ₹1,350 (3% of ₹45,000 bid value) payable via Account Payee Demand Draft in favour of PRINCIPAL, C U SHAH POLYTECHNIC, SURENDRANAGAR; scanned DD proof must accompany bid and hard copy within 5 days of bid end/opening.

What are the key eligibility criteria for printer service tenders in Gujarat

Eligibility requires not being under liquidation/bankruptcy, having a local Gujarat service office, and demonstrated experience in cartridge refilling for printers. Comply with Gujarat Procurement Policy 2024, including EMD and turnover requirements; submit all supporting documents with bid.

What are the scope limitations for brands in this printer service bid

Scope is limited to cartridge refilling services for CANON, HP, and SAMSUNG printers and related peripherals; do not include unrelated service or sales. Bidder must demonstrate capability to refill cartridges for these brands and provide service support within Gujarat.

How does the 25% quantity/duration option affect the contract in Gujarat

The buyer may adjust contract quantity or duration by up to 25% at bid issuance and, post-issuance, only up to 25%. Bidder must accept revised quantity/duration without renegotiating price, unless otherwise specified in contract amendments.

What standards and compliance are required for this cartridge tender

Tender requires adherence to Gujarat Procurement Policy 2024 with EMD and turnover prerequisites; while no IS/ISO standard is specified, ensure OEM compatibility and proper cartridge refilling procedures compliant with brand guidelines.