GEM

Directorate Of Purchase And Stores DAE Electrical Drive System Tender Mumbai 2025 – 1 Year Warranty & EMD ₹283200

Posted

23 Oct 2025, 12:47 pm

Deadline

02 Dec 2025, 02:00 pm

EMD

₹2,83,200

Location

MUMBAI , MAHARASHTRA

Progress

Issue23 Oct 2025, 12:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

ELECTRICAL

Tender Overview

Directorate Of Purchase And Stores, on behalf of the Department Of Atomic Energy, invites bids for the Electrical Drive System (EDS) supply. The procurement scope is goods supply only, with an estimated EMD of ₹283,200 and an OEM warranty certificate requirement. The purchase includes pre‑dispatch inspection at seller premises, with inspection charges borne by the buyer, and a 1‑year warranty from final acceptance or after installation/commissioning. Delivery terms require compliance with the buyer's inspection protocol prior to dispatch. This tender emphasizes post‑sale service capability and Indian installation/maintenance support, with payment terms linked to delivery milestones.

Technical Specifications & Requirements

  • Product category: Electrical Drive System (EDS)
  • Scope: Supply of Goods (no installation work, unless stated in terms) with pre‑dispatch inspection
  • Inspection: Pre‑dispatch by Buyer/Authorized Agency; inspection fees borne by Buyer; in‑house testing facilities provided by Seller at no cost; 7‑day readiness notice via email; delay beyond 7 days without LDs
  • Warranty: 1 year from final acceptance or after completion of installation/commissioning; OEM warranty certificates required at delivery
  • Service capability: Must have established Installation, Commissioning, Training, Troubleshooting and Maintenance service network in India; provide service center details near consignee
  • EMD/PBG: EMD via Demand Draft (DD) in favor of Pay and Accounts Officer, DPS, Mumbai; hard copy delivery within 5 days of bid end/opening
  • Documentation: OEM authorizations and service network details to be uploaded with bid
  • BOQ: No items listed; indicative scope is limited to GOODS supply with standard compliance

Terms, Conditions & Eligibility

  • EMD: ₹283,200 via Account Payee Demand Draft to DPS Mumbai; scanned DD proof to be uploaded
  • Payment terms: Not explicitly stated beyond scope; ensure readiness for vendor payment upon delivery and acceptance per GTC
  • Delivery/Inspection: Pre‑dispatch inspection required; 7 days lead time for inspection notice; delays attributed to buyer may be regularised without LDs
  • Warranty: 1 year warranty; OEM warranty certificates to be submitted at delivery; after‑sales service commitment required
  • Documents to submit: GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, and technical compliance certificates per T&C; installation/commissioning resources to be provided if scope includes it
  • Special conditions: In‑country service network with local centers; vendor must support installation, commissioning and training; ensure all testing and acceptance criteria align with buyer’s contract specifications

Key Specifications

  • Electrical Drive System (EDS) – supply of Goods only

  • Pre-dispatch inspection at seller premises; buyer bears external inspection fees

  • 1 year warranty from final acceptance or post-installation commissioning

  • OEM warranty certificates to be provided at delivery

  • In‑country installation, commissioning, training, and maintenance support required

  • Service centers and after‑sales network details to be uploaded with bid

  • EMD ₹283,200 via Demand Draft; hard copy due within 5 days of bid end/opening

Terms & Conditions

  • EMD amount and submission method with DD to DPS Mumbai

  • Pre-dispatch inspection by buyer or nominated agency; 7-day readiness window

  • 1-year warranty with OEM certificates and in‑country service network

  • Goods-only scope; no installation included unless stated; post‑delivery support required

Important Clauses

Payment Terms

EMD of ₹283,200 via DD to DPS Mumbai; submit scanned DD; hard copy to buyer within 5 days after bid end/opening

Delivery Schedule

Pre-dispatch inspection required; 7 days window for inspection readiness; rejection/acceptance per contract, no LDs for buyer-induced delays

Penalties/Liquidated Damages

Not explicitly stated; LDs may apply if inspection, warranty or delivery terms are not met per GTC

Bidder Eligibility

  • Experience in supplying Electrical Drive Systems (EDS) or similar electrical drive equipment

  • Demonstrated able to provide OEM warranty and in‑country service network

  • Ability to comply with pre‑dispatch inspection and documentation requirements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar EDS supply

4

Financial statements (last 2–3 years)

5

EMD submission proof (DD) and scanned copy

6

Technical bid documents and compliance certificates

7

OEM authorizations / dealership certificates

8

Details of service centers in India with locations near consignee

Frequently Asked Questions

How to bid for Electrical Drive System tender in Mumbai by DAE

Bidders must submit EMD ₹283,200 via DD to DPS Mumbai, provide OEM authorization, GST and PAN, experience certificates, financials, and service network details. Include OEM warranty certificates and evidence of pre‑dispatch inspection readiness. Ensure goods‑only scope aligns with procurement terms and submit scanned documents with bid.

What documents are required for the DAE EDS tender bid 2025

Submit GST certificate, PAN card, last 2–3 years financials, experience certificates for similar EDS supply, OEM authorizations, warranty certificates, service center details, and DD proof for EMD ₹283,200. Include technical bid and compliance certificates as per Terms and Conditions.

What are the inspection requirements for pre-dispatch in the Mumbai EDS tender

Goods must undergo pre-dispatch inspection at Seller premises or designated site. External agency may conduct testing; buyer bears inspection/testing charges. Lead time for readiness is 7 days from email notice. Final clearance enables dispatch and consignee acceptance per contract.

What warranty is required for the Electrical Drive System supply

A 1 year warranty from final acceptance or after completion of installation/commissioning (if included). OEM warranty certificates must be submitted at delivery. Service capability in India must cover installation, commissioning, training, and maintenance with local centers indicated in bid.

What are the payment terms and EMD details for the DAE tender

EMD is ₹283,200 via Demand Draft in favor of Pay and Accounts Officer, DPS, Mumbai. Scanned DD proof must be uploaded; hard copy delivered within 5 days of bid end/opening. Specific payment milestones are defined by contract terms post‑award.

What are the service network requirements for post‑sales support

Bidder must demonstrate a well‑established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India. Upload details of service centres near consignee destinations to ensure timely after‑sales support and repairs under warranty.

Is there any installation work included in this EDS supply tender

The scope states 'Only supply of Goods' but OEM warranty and after‑sales service imply potential installation support. Clarify in bid if installation/commissioning is included; otherwise plan for separate installation arrangements and ensure service capability aligns with contract requirements.

What is the role of pre-dispatch inspection in supplier selection

Pre‑dispatch inspection is mandatory prior to dispatch; the buyer may employ external agencies. Suppliers must accommodate inspection readiness within 7 days of notification and provide necessary facilities for testing, with outcomes impacting final acceptance.