GEM

Indian Army Department of Military Affairs ASSY OIL FILTER, BELT WATER PUMP & Armature Assembly Procurement 2025

Bid Publish Date

19-Nov-2025, 12:49 pm

Bid End Date

02-Dec-2025, 1:00 pm

Bid Opening Date

02-Dec-2025, 1:30 pm

Location

FAIZABAD , UTTAR PRADESH

Progress

Issue19-Nov-2025, 12:49 pm
AwardPending
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Quantity

29

Key Highlights

  • • Specific brand/OEM requirements not disclosed; verify during due diligence
  • • 25% quantity variation rights during contract and currency, with calculated extension formula
  • • Delivery period starts from last date of original delivery order; minimum 30 days extension
  • • 12-item BOQ across filters, belts, hoses, door weather strips, and electrical assemblies
  • • No explicit EMD or estimated value published; obtain exact figures from tender portal
  • • MIL/ARMY context implies OEM-grade parts and field-serviceability expectations
  • • Documentation likely includes GST, PAN, experience, financials, OEM authorizations

Categories 19

STRIP AIR CYLINDERS ELECTRICAL VEHICLE ACCESSORIES AND COMPONENT WATER COOLED ENGINE COMPRESSED AIR RUBBER PIPE DESERT COOLER ELASTROMERIC PIPE AIR BRAKE WATER PUMP OTHER COIL ELECTROMAGNET FUEL FILTERS ELECTRICAL COIL AIR GENERATOR PNEUMATIC WATER HOSE SUPPLY OF SCHOOL UNIFORM

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks procurement of multiple automotive/engineering assemblies including ASSY OIL FILTER, BELT WATER PUMP, ARMATURE ASSY, WEATHER STRIP DOOR LH, V BELT 1280 MM LONG, HORN ELECTRICAL, FUEL FILTER INSERT, SECONDARY FUEL FILTER, RUBBER HOSE, TIE ROD END RH, REP KIT AIR DRYER, and FIELD COIL ASSY. 12 total BOQ items indicated; precise quantities and unit codes are not disclosed. Estimated value and EMD amount are not specified. Tender location is not published. The clause highlights an option-right allowing quantity variations up to 25% during contract execution with a defined delivery-time adjustment formula. This procurement is positioned under military equipment/components requiring stringent delivery control and flexible ordering. The buyer emphasizes compliance with option-clauses and delivery timelines despite incomplete item-level data. This tender presents a broader catalog of spares for fielded systems, with emphasis on OEM-style replacement parts and standard automotive/military electrical components.

Technical Specifications & Requirements

  • Product/Service Names: Itemized spares including oil filter assemblies, intake/exhaust hoses, fuel filters, weather strip LH, and various electrical/hydraulic components.
  • Categories/Scope: 12 items spanning filters, belts, hoses, door seals, electrical horns, and coil assemblies.
  • Quantities/Value: Not disclosed; 12 BOQ items exist, no unit quantities provided.
  • Standards/Certifications: Not specified in data; bidders should expect OEM-grade, MIL-standard compatibility and field-serviceability considerations given military context.
  • Delivery/Installation: Option clause defines delivery-time flexibility; calculation: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days; delivery period begins after last original order.
  • Quality/Testing: Not specified; bidders should prepare for standard military-quality assurance and compatibility checks with Army supply chains.
  • Warranty/Support: Not specified; vendors should anticipate post-sale support expectations typical of armament-related spares.
  • Brand/OEM: No explicit brand requirements disclosed.
  • Documentation/Compliance: Submit OEM authorizations and technical compliance certificates if applicable; prepare for field-compatibility documentation.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders should verify exact amount and acceptable modes of payment.
  • Delivery Timeline: Delivery period as per option clause; extended period calculations apply; minimum 30 days when increasing quantity.
  • Payment Terms: Not specified; bidders should expect standard government delivery-payment terms subject to contract terms.
  • Eligibility/Docs: No explicit list; bidders should prepare GST registration, PAN, experience certificates, financial statements,OEM authorizations, and technical bid documents as typical prerequisites.
  • Contractual Flexibility: 25% quantity variation during execution; 25% extension during currency at contracted rates.
  • Penalties/LD: Not specified; expect standard military procurement penalties for late delivery or non-conformance.
  • Warranty/Support: Not specified; bidders should clarify warranty terms in bid submission.

Key Specifications

  • Oil filter assembly

  • Belt water pump

  • Armature assembly

  • Weather strip door LH

  • V belt 1280 mm long

  • Electrical horn

  • Fuel filter insert

  • Secondary fuel filter

  • Rubber hose

  • Tie rod end RH

  • Rep kit air dryer

  • Field coil assembly

Terms & Conditions

  • Option clause allows ±25% quantity variation during contract

  • Delivery period extends proportionally with increased quantity; min 30 days

  • Delivery starts from last date of original delivery order

  • Notices and payments to follow procurement norms; exact EMD/values not disclosed

Important Clauses

Payment Terms

Not specified in data; bidders should seek standard government terms and confirm milestones with Army procurement

Delivery Schedule

Delivery timing governed by option clause; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should request LD terms during bid submission and verify penalties for late or non-conforming deliveries

Bidder Eligibility

  • Experience in supplying automotive/spare parts to defense/military bodies

  • Demonstrated ability to supply 12-item BOM and manage OEM parts

  • Compliance with standard government procurement documentation (GST, PAN, financials)

Past Similar Tenders (Historical Results)

5 found

fuel filter,oil filter assy,air filter assy,field coil assy,gasket set,bty lead with terminal,rubbe

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Closed: 19 June 2025
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Posted: 24 November 2024
Closed: 16 December 2024
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Elect Horn,Engine mounting pad,Assy drive shaft left complete,Wheel bolt MG,Weather strip,Oil Seal,

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UDHAMPUR, JAMMU & KASHMIR

Posted: 19 June 2025
Closed: 10 July 2025
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OIL FILTER,FUEL FILTER,AIR FILTER,FLOAT VALVE,RAM REP KIT,FUEL FLEXIBLE PIPE,PROTECTIVE COVER,HOSE,

Indian Army

Sri Ganganagar, RAJASTHAN

Posted: 7 September 2025
Closed: 24 September 2025
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Posted: 17 August 2025
Closed: 1 September 2025
GEM

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ASSY OIL FILTER ASSY OIL FILTER 2 nos buyer316.eagle 15
2 BELT WATER PUMP BELT WATER PUMP 3 nos buyer316.eagle 15
3 ARMATURE ASSY ARMATURE ASSY 1 nos buyer316.eagle 15
4 WEATHER STRIP DOOR LH WEATHER STRIP DOOR LH 1 nos buyer316.eagle 15
5 V BELT 1280 MM LONG V BELT 1280 MM LONG 3 nos buyer316.eagle 15
6 HORN ELECTRICAL HORN ELECTRICAL 2 nos buyer316.eagle 15
7 FUEL FILTER INSERT FUEL FILTER INSERT 4 nos buyer316.eagle 15
8 SECONDARY FUEL FILTER SECONDARY FUEL FILTER 4 nos buyer316.eagle 15
9 RUBBER HOSE RUBBER HOSE 2 nos buyer316.eagle 15
10 TIE ROD END RH TIE ROD END RH 2 nos buyer316.eagle 15
11 REP KIT AIR DRYER REP KIT AIR DRYER 2 nos buyer316.eagle 15
12 FIELD COIL ASSY FIELD COIL ASSY 3 nos buyer316.eagle 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar military/spares supply

4

Financial statements (audited) for last 2-3 years

5

EMD/Security deposit documentation (amount not disclosed; confirm)

6

Technical bid/compliance certificates aligning with OEM parts

7

OEM authorizations or distributorship certificates (where applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army spares procurement in 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical compliance documents. The Army may require OEM warranties and field-service capabilities. Ensure 12-item BOQ coverage and confirm delivery terms under the option clause for quantity variations up to 25%.

What documents are required for Indian Army oil filter tender in 2025?

Required documents typically include GST registration, PAN, company financials, past performance certificates, OEM authorization, and technical bid. Submit experience with similar military supply, and ensure compliance certificates for each of the 12 listed items in the BOQ.

What are the delivery terms for Army spares procurement with option clause?

Delivery terms allow quantity variation up to 25% at contract time and during the currency at contracted rates. Delivery period is based on original schedule; extended time uses (increased quantity/original quantity) × original period, with a minimum 30 days added.

Which standards apply to the Army 12-item spares tender in 2025?

Standards are not specified in the data; bidders should anticipate OEM-grade compliance and MIL/defense alignment. Request explicit standard references during bid clarification and ensure part compatibility with field equipment.

What is the EMD amount for the Indian Army spares procurement?

EMD amount is not disclosed in the supplied data. Confirm the exact EMD requirement and acceptable payment method with the tendering authority before submission to avoid disqualification.

How to prepare OEM authorizations for Army 12-item spares tender?

Obtain OEM distributor or manufacturer authorization for each item; include product-spec certificates, warranty terms, and service-support commitments. Ensure backup supply paths for critical 12-item BOM to meet potential extended delivery requirements.

When is the submission deadline for the Army spares bid?

Exact submission dates are not provided here. Monitor the official tender portal for bid closing dates, and plan to complete pre-qualification, technical, and financial bids with all required documents ahead of time.

What are the payment terms for Army supply contracts in 2025?

Payment terms are not specified in the data; bidders should seek confirmation on milestones (delivery, acceptance tests) and payment timelines (e.g., 30/60 days after delivery) during bid clarifications to align cash flow.