GEM

Panchayat Raj Uttar Pradesh High Mast Lighting Octagonal Tower for Small Area with LED Flood Lighting System Tender 2025

Bid Publish Date

17-Nov-2025, 7:46 pm

Bid End Date

08-Dec-2025, 10:00 am

Bid Opening Date

08-Dec-2025, 10:30 am

EMD

₹27,540

Value

₹13,77,000

Location

KAUSHAMBI , UTTAR PRADESH

Progress

Issue17-Nov-2025, 7:46 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

9

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Manufacturer Authorization Form (MAF) required for distributor bids
  • • Technical standards: IS/IEC standards not specified; emphasis on LED flood lighting System (V2) performance
  • • Special clauses: 25% quantity increase/decrease rights at contract award and during currency
  • • Eligibility: site visit required; bidder bears site visit costs; indemnification for entry
  • • Warranty/Support: not specified in data; expected to be defined in contract terms
  • • Penalties: not detailed; ATC clauses imply standard contract penalties
  • • Delivery: delivery period linked to original order date; extension formula with minimum 30 days
  • • Scope: supply, installation, commissioning of high mast tower with LED system; all-in-price

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Government of Uttar Pradesh, specifically the Panchayat Raj Department, invites bids for a High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2) for small area illumination. Estimated value is ₹1,377,000, with an EMD of ₹27,540. The scope focuses on supply and installation of a compact high mast tower with LED flood lighting, including all components, fittings, and civil works as required. A 25% quantity option may be exercised by the Purchaser both at initial award and during the contract period, at contracted rates. Site visit is required for accurate estimation and planning. Bidders must comply with ATC clauses and provide OEM authorisation if using distributors. Location details are UP state-wide under Panchayat Raj procurement.

Technical Specifications & Requirements

  • Item category: High Mast Lighting Octagonal Tower with LED Flood Lighting System (V2)
  • Estimated value: ₹1,377,000; EMD: ₹27,540
  • Quantity flexibility: ±25% during procurement and currency of contract
  • Delivery considerations: delivery period linked to original order date with extension rules; minimum 30-day extension, if applicable
  • Compliance requirements: OEM authorization when distributors bid; logo printing as per buyer requirements
  • Scope: supply, installation, and commissioning of tower and lighting system; scope to include all cost components in bid price
  • Site prerequisites: bidder to visit site and bear costs; risk indemnification required for site access
  • Documentation: adherence to mandatory ATC clauses and site-specific information gathering

Terms, Conditions & Eligibility

  • EMD: ₹27,540 (financing or online DD acceptable per policy)
  • Delivery: as per original delivery schedule with option to extend under clause; extended time governed by quantity proportion and minimum 30 days
  • Site visit: bidder bears all costs; access granted to advise and assess conditions
  • OEM/MAF: Manufacturers Authorization Form required if bidding through authorized distributors
  • Quality/branding: logos to be printed as per buyer’s instruction
  • Payment: standard terms to be clarified in final contract; ATC clauses apply

Key Specifications

  • High Mast Lighting Octagonal Tower for Small Area

  • LED Flood Lighting System, Version 2 (V2)

  • Estimated contract value: ₹1,377,000; EMD ₹27,540

  • Quantity adjustment: ±25% at award and during currency

  • Delivery timeline linked to original order date with 30-day minimum extension

  • Site visit by bidder at own cost; indemnification for on-site entry

  • MAF required for Distributor bids; logo printing per buyer requirement

Terms & Conditions

  • EMD required: ₹27,540; submission proof mandatory

  • Option clause allows ±25% quantity change at multiple stages

  • Site visit costs borne by bidder; indemnity and risk acceptance required

  • MAF/OEM authorisation mandatory for distributor bids

  • Delivery schedule and extensions governed by contract terms

Important Clauses

Payment Terms

Standard procurement payment terms to be defined; EMD submitted at bid, with potential staged payments upon delivery and acceptance

Delivery Schedule

Delivery period starts from the last date of original delivery order; extension proportional to quantity change with minimum 30 days

Penalties/Liquidated Damages

ATC terms indicate penalties may apply for non-compliance; exact LD rates to be detailed in contract

Bidder Eligibility

  • Experience in supplying/installing high mast lighting projects

  • Financial capability to execute ₹1.377 Cr scope

  • GST registration and PAN validity

  • Manufacturers Authorization Form if bidding via distributor

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high mast lighting projects

4

Financial statements demonstrating capacity to execute ₹1.377 Cr scope

5

EMD submission proof of ₹27,540

6

Manufacturers Authorization Form (MAF) if bidding through an authorized distributor

7

Technical bid documents and compliance certificates

8

OEM authorization details (name, designation, address, email, phone)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the high mast lighting tender in Uttar Pradesh?

Bidders must submit GST registration, PAN, experience certificates for similar projects, financial statements, EMD proof of ₹27,540, and OEM authorization if bidding through a distributor; include technical bid documents and MAF as applicable.

How is quantity adjustment handled in the UP high mast lighting tender?

The Purchaser may increase or decrease quantity by up to 25% at contract award and during the currency; the delivery extension is calculated as (increase in quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What is the estimated contract value and EMD for the UP LED lighting bid?

Estimated value is ₹1,377,000 with an EMD of ₹27,540. Bidders must ensure funds are ready per tender terms and provide evidence of payment with the bid submission.

What is required for distributor bids in this Panchayat Raj tender?

Distributor bids require Manufacturers Authorization Form (MAF) detailing OEM name, address, contact, and authorization; logo printing must follow buyer specifications.

When will delivery be required for the UP high mast project?

Delivery timing aligns with the original delivery order date; if extended, the period adjusts using the option clause formula, with a guaranteed minimum extension of 30 days.

What site conditions must bidders assess before submitting?

Bidders must visit the installation site at their own expense to assess surroundings, weather, and access conditions; entry incurs indemnification against liabilities for site visits.

Which standards or certifications are explicitly required for the LED system?

While explicit IS/ISO standards are not listed, bidders should comply with OEM specifications for LED flood lighting System (V2) and obtain OEM authorization if applicable.

What are the key ATC clauses bidders should review for this tender?

ATC clauses cover quantity flex, site visit indemnity, logo printing, and supplier commitments; bidders must accept additional orders up to 25% and follow extended delivery conditions.

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